Sr. Project Manager

As our Sr. Project Manager, you will…

Be responsible for the internal management of assigned projects from inception to completion within the agency. You will be the internal hub for all projects within the assigned client and will organize, schedule, and communicate with team members to deliver the work to complete a project within the defined scope, quality, timeframe, and budget. You must be able to manage large, multi-faceted projects/accounts/campaigns and multiple projects at the same time across all execution mediums within the Pharma and/or Life Science industries

Be Accountable and Responsible

• Serve as an independent liaison and communication hub among all agency team members
• Organize, manage, and oversee each step of the strategy and creative development process, including legal reviews and Veeva uploads from project setup to delivery across all mediums
• Schedule and facilitate key touchpoint meetings, including kick-offs, internal reviews, and development checkpoints
• Scope projects, estimate resource time, create detailed project plans and schedules, and manage timelines throughout each project's lifecycle
• Manage and prioritize team assignments with clear tasks for daily deliverables using agency tools and effective verbal communication
• Collaborate with Project Managers, Broadcast Producers, Print Production, Media, and Analytics to coordinate schedules, budgets, deliverables, and approval processes
• Forecast future deliverables based on project scope and schedules
• Review media plans and communicate necessary specifications to creative and studio teams
• Notify the team if a project deviates from scope or original parameters
• Lead contingency planning, problem resolution, and recommend solutions to maintain schedules, budgets, and quality deliverables
• Track actual hours against estimated project plans and generate reports as needed
• Oversee workflow capacity based on project plans, staff assignments, and capabilities, collaborating with the Department Director to manage resources
• Manage project out-of-pocket estimates and purchases within assigned budget parameters
• Oversee freelance hours and costs for copy, layout, content development, and external production
• Develop, manage, and enforce a rigorous internal approvals process throughout the project lifecycle
• Ensure adherence to proofing processes, brand guidelines, and quality standards on all projects
• Keep the Department Director informed of project progress and raise concerns promptly
• Maintain the Webvantage database with up-to-date records of each project's lifecycle and share information as necessary
• Implement agency workflow processes and quality assurance procedures to ensure successful execution aligned with agency goals and client satisfaction
• Provide insights on process improvements and resource/tool opportunities
• Update the status of projects on the Agency status report and ensure proper organization of project naming in the Studio Server archive
• Set up, attend, and actively participate in all necessary weekly status meetings

These are the qualifications we’re looking for

• 5-7 years of project management experience within an advertising or marketing agency environment
• Pharmaceutical or Life Sciences client project experience required
• Bachelor’s degree or equivalent work experience
• Strong understanding of production disciplines, including print, digital, and broadcast/video
• Experience with project management software and familiarity with the PRC review process
• Self-motivated, assertive, detail-oriented, and highly organized with exceptional time management skills
• Excellent written and verbal communication abilities
• Proficient in Google Workspace applications and Adobe Acrobat Professional; working knowledge of InDesign, Photoshop, and Illustrator is a plus

#LI-NT1

#LI-HYBRID

At MERGE, we’re committed to fostering an environment where our team members can thrive in both their careers and personal lives, ensuring they feel supported and empowered to succeed.

MERGE believes in transparency and equity. In accordance with state regulations, we’re proud to include salary ranges in our job postings to ensure fair compensation practices.

The salary range for this role is $90,000 - $110,000, based on the individual’s skills, experience, qualifications, location, and other relevant factors. The salary pay range is subject to change and may be modified at any time.  

MERGE is proud to invest in benefits that include meaningful Medical, Dental, Vision, Life Insurance, 401K, Lifestyle Spending Account, Employer Paid Life & Disability Insurance, Flexible Time off & Holidays plus many other benefits and rewards.

Applicants for employment in the US must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States.