The Senior Payroll Manager oversees domestic and international payrolls, ensures compliance, administers stock compensation, and drives process improvements.
About the Role
Validity’s Senior Payroll Manager reports to the VP - Finance & Revenue Controller and is responsible for managing all domestic and international payroll activities while driving process improvements, ensuring compliance & reporting, and playing a key role in administering stock-based compensation programs. This role requires attention to detail, strong technical expertise, and the ability to collaborate across departments in a fast-paced environment.
This position is a hybrid work schedule that requires a minimum of three days per week in our Boston office.
Position Duties and Responsibilities
Payroll Management
Validity’s Senior Payroll Manager reports to the VP - Finance & Revenue Controller and is responsible for managing all domestic and international payroll activities while driving process improvements, ensuring compliance & reporting, and playing a key role in administering stock-based compensation programs. This role requires attention to detail, strong technical expertise, and the ability to collaborate across departments in a fast-paced environment.
This position is a hybrid work schedule that requires a minimum of three days per week in our Boston office.
Position Duties and Responsibilities
Payroll Management
- Manage/process U.S. and International (UK, Australia, Canada, and Brazil) payrolls consisting of 400+ FTEs, ensuring accuracy, timeliness, and compliance with local regulations.
- Partner with international payroll providers to coordinate payroll processing outside of the U.S.
- Prepare, execute, maintain, and update accurate documentation of payroll processes, policies, and procedures.
- Audit employee records and payroll data in Namely.
- Align payroll processes for newly aligned companies and align them with Validity’s corporate standards, including systems integration and onboarding.
- Research and provide guidance on complex payroll and tax issues, ensuring compliance with federal, state, and international regulations.
- Manage external and internal audits related to payroll and time & attendance, ensuring adherence to company and legal standards.
- Reconcile payroll registers to the General Ledger and provide summaries of earnings, taxes, deductions, leave balances, and other payroll-related data to leadership.
- Calculate payroll liabilities, including employee federal and state income taxes, Social Security, employer payroll taxes, unemployment, and workers’ compensation payments.
- Develop ad hoc financial and operational reporting to support decision-making.
- Administer stock option plans including restricted stock units (RSUs).
- Manage the calculation, reporting, and taxation of equity transactions, including grants, exercises, and vesting schedules.
- Ensure compliance with equity compensation regulations, including 409A requirements.
- Partner with HR, Legal, and Finance teams to reconcile stock compensation accounts and maintain accurate records of all equity-related transactions.
- Respond to employee questions regarding stock compensation plans to ensure clear understanding of the benefits as well as tax & payroll implications.
- Identify opportunities to streamline payroll and equity processes, leveraging technology to enhance efficiency.
- Lead the implementation of best practices, policies, and procedures to improve payroll accuracy and reduce the need for adjustments.
- Collaborate with employees and management to address payroll questions and resolve discrepancies.
- Serve as a strategic partner to leadership, providing insights and recommendations on payroll policies and equity compensation strategies.
- 7+ years of experience managing domestic and international payrolls, with a strong understanding of multi-country payroll regulations.
- Strong proficiency in MS Office (Excel) & Namely HRIS (or similar payroll systems).
- Proven experience administering stock option plans for a private company, including equity-related tax compliance.
- Experience documenting, implementing, and communicating payroll and equity policies and procedures.
- Experience developing complex reporting and reconciliation tools.
- Certified Payroll Professional (CPP) certification.
- Blue Marble or other global payroll platforms.
- Knowledge of international tax and payroll compliance requirements in countries including the UK, Australia, Canada, and Brazil.
- Experience managing the implementation of HRIS systems.
Top Skills
Blue Marble
MS Office
Namely Hris
Validity Inc. Boston, Massachusetts, USA Office
100 Summer St, Suite 2900, Boston, MA, United States, 02110
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