Provide high-level administrative support to the CFO and finance leadership: manage complex calendars, travel and expense reporting, meetings and events, prepare presentations, take and archive notes, track projects and follow-ups, draft communications, interface with senior internal/external contacts, and drive process improvements while maintaining discretion.
Who We AreInvitation Homes is a fast-paced, rapidly evolving publicly traded REIT that is pioneering a new industry. With over 100,000 single family rental homes for lease and a market capitalization of over $16 billion, we are a team of more than 1,700 associates who come from all walks of life. We call different communities “home,” but our shared values bind us together. Invitation Homes is a place where possibility lives.We are seeking a resourceful, organized, and experienced Executive Assistant who has a proven record of efficiency, task-management, and results orientation to play a key role as the right hand to our Chief Financial Officer (“CFO”) and also support the Finance and Accounting leadership team. The successful candidate will be mature, emotionally intelligent, discreet, and reliable, with demonstrated ability to take ownership of, and follow through on, projects. In this role, you will be a gatekeeper and thought partner for the CFO and support coordination between the capital markets, finance, accounting, investor relations, and tax leaders of Invitation Homes. Your collaborative skills, positive attitude, and dedication to the highest quality work product will help you succeed as a valued member of our team.What You’ll Do
- Manage complex calendars for senior leaders of the Finance and Accounting team: scheduling and prioritizing appointments; trouble shooting scheduling challenges; and booking meetings, conferences, teleconferences, and travel. This includes long-range planning as well as juggling frequent last-minute changes and coordinating with internal and external constituents.
- Complete all travel logistics and itineraries, facilitate preparation for travel, and prepare expense reports for senior leaders on the Finance team.
- Monitor new technologies and apps in use at the company, learn them and guide leaders in implementation for maximum efficiency/effectiveness.
- Protect the calendars of senior leaders, holding a firm line while still providing excellent service to the people asking for time.
- Plan, schedule, and coordinate meetings, retreats, and other events with internal and external participants.
- Ensure agendas and prep assignments are distributed in time for effective meetings.
- Develop PowerPoints for presentations and facilitate team projects.
- For in-person meetings: prepare agendas; order meeting supplies; make copies; coordinate room set up and audio/visual; coordinate with speakers; order/pick-up/lay out refreshments; etc.
- Provide project support including note taking, recording and archiving notes, decisions, and action steps, tracking tasks and follow-ups, and conducting document management.
- Manage special projects and initiatives as assigned by the CFO.
- Draft communications for senior leaders, incorporating the voice and style of the team.
- Interface with high level contacts both external and internal.
- Review admin functions and institute process improvements to simplify and streamline.
- Ad hoc projects assigned by senior leaders.
- Minimum 5-10 years' corporate experience / C-Suite experience preferred.
- Proficient in Microsoft applications (Word, Outlook, PowerPoint, Excel).
- Polished and professional demeanor with good interpersonal skills.
- Demonstrate a willingness to take on additional responsibilities and/or new projects.
- Able to work independently and think strategically.
- Ability to accomplish routine and habitual tasks with care and attention to detail.
- Hands-on problem solver with excellent follow through abilities.
- Consistently maintain discretion and confidentiality on all fronts.
- Professional telephone and e-mail communication abilities.
- Proactive and unafraid to ask questions.
- Competitive pay and an annual bonus program for all associates
- Generous paid time off plans including vacation accrual, sick time, volunteer time, and standard and floating holidays
- 401(k) with matching company contributions
- Awesome work environment with casual dress
- Team events and gatherings
- Employee resource groups: Women’s Impact Network, Asian Alliance, The Black Collective, Juntos, Gen Next, Open Invitation, and Valor.
To attract and retain top talent, we're pleased to offer competitive compensation and benefits, including:
Annual bonus program
Health, dental, vision, and life insurance
Long-term and short-term disability insurance
Generous paid time off plans include vacation accrual, sick time, standard holidays and floating holidays
401(k) with company matching contributions
Awesome work environment with casual dress
Team events and gatherings (Pre- and Post-Covid)
Invitation Homes is an equal opportunity employer committed to fostering a diverse, inclusive and innovative environment with the best associates. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status or any other factor protected by applicable federal, state or local law. If you have a disability or special need that requires accommodation, please contact us at [email protected].
To all recruitment agencies: Invitation Homes does not accept agency resumes. Please do not forward resumes to Invitation Homes employees. Invitation Homes is not responsible for any fees related to unsolicited resumes.
#LI-JD1Top Skills
Excel
Microsoft Outlook
Microsoft Powerpoint
Microsoft Word
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