Sr. Administrative Assistant, Research

The Role:

Moderna is seeking a Sr. Administrative Assistant to provide critical, timely support to senior leaders within Research.  This is an on-site position located at our Cambridge campus. The Sr. Administrative Assistant performs extensive coordination and communication both within Moderna and with outside parties, working with information that is of a critical and confidential nature. Significant initiative, self-direction and collaboration are required. The role requires a high degree of tact and discretion, highly professional and corporate presence, self-confidence, flexibility and adaptability. Ability to work effectively in a fast-paced, ever-changing corporate environment is critical to success in the position.

Here's What You’ll Do:

• Proactively manage calendars and provide scheduling support for assigned executives

• Coordinate internal/external meetings with efficiency and detail; communicating clearly to explain conflicts and need for re-prioritization

• Manage travel arrangements (domestic/international)

• Manage standing meetings and off-sites with leaders’ teams as required

• Manage all aspects of conference attendance – registration, travel, pre-attendance prep meetings

• Regularly review upcoming commitments with assigned executives to ensure their availability and preparedness

• Analyze needs and problems to determine appropriate approach and priorities in collaboration with senior leaders, their teams and administrative colleagues across functions

• Prepare expense reports and approve online expenses, time off submittals and Workday actions as assigned

• Provided Cambridge site support as needed (events, coordination of meetings, administrative tasks, etc.)

Here’s What You’ll Bring to the Table:

• High school diploma with 5+ years of experience providing administrative support to senior leaders in a corporate or academic environment.

• Proven ability to take initiative, determine priorities, respond in a timely fashion and exercise good judgement

• Confidence with significant calendar management

• Ability to recognize opportunities/gaps/obstacles, apply analytical and creative thinking to address issues or find innovative solutions and see them through to completion by taking ownership and accountability.

• Professional confidence in own ability and demonstrated intuition gained from experience working through complex situations/issues.

• Demonstrated ability to work on multiple projects simultaneously leveraging strong organizational skills and flawless attention to detail, recognizing value and impact of the results

• Proficiency in Microsoft Office (Excel, Outlook, PowerPoint)

• Ability to use generative AI Chatbots such as GPT

• Demonstrated ability to work flexibly and take on projects as required

• Senior level administrative assistant experience in a high growth, fast paced corporate environment preferred

• Knowledge of biopharmaceutical industry a plus

• This position is site-based, requiring you to be at Moderna’s site full-time. This position is not eligible for remote work.

At Moderna, we believe that when you feel your best, you can do your best work.  That’s why our US benefits and global well-being resources are designed to support you—at work, at home, and everywhere in between.

• Best-in-class healthcare coverage, plus a suite of voluntary benefit programs to support your unique needs
• A holistic approach to well-being, with access to fitness, mindfulness, and mental health support
• Lifestyle Spending Accounts to personalize your well-being journey
• Family planning and adoption benefits
• Generous paid time off, including vacation, volunteer days, sabbatical, global recharge days, and a discretionary year-end shutdown
• Savings and investment opportunities
• Location-specific perks and extras

About Moderna

Since our founding in 2010, we have aspired to build the leading mRNA technology platform, the infrastructure to reimagine how medicines are created and delivered, and a world-class team. We believe in giving our people a platform to change medicine and an opportunity to change the world.  

By living our mission, values, and mindsets every day, our people are the driving force behind our scientific progress and our culture. Together, we are creating a culture of belonging and building an organization that cares deeply for our patients, our employees, the environment, and our communities. 

We are proud to have been recognized as a Science Magazine Top Biopharma Employer, a Fast Company Best Workplace for Innovators, and a Great Place to Work in the U.S. 

If you want to make a difference and join a team that is changing the future of medicine, we invite you to visit modernatx.com/careers to learn more about our current opportunities. 

Our Working Model 

As we build our company, we have always believed an in-person culture is critical to our success. Moderna champions the significant benefits of in-office collaboration by embracing a 70/30 work model. This 70% in-office structure helps to foster a culture rich in innovation, teamwork, and direct mentorship. Join us in shaping a world where every interaction is an opportunity to learn, contribute, and make a meaningful impact. 

Moderna is a smoke-free, alcohol-free, and drug-free work environment. 

Equal Opportunities

Moderna is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry or citizenship, ethnicity, disability, military or protected veteran status, genetic information, sexual orientation, marital or familial status, or any other personal characteristic protected under applicable law.  Moderna is a place where everyone can grow. If you meet the Basic Qualifications for the role and you would be excited to contribute to our mission every day, please apply!

Moderna is an E-Verify Employer in the United States. We consider qualified applicants regardless of criminal histories, consistent with legal requirements. 

Accommodations

We’re focused on attracting, retaining, developing, and advancing our employees. By cultivating a workplace that values diverse experiences, backgrounds, and ideas, we create an environment where every employee can contribute their best. 

Moderna is committed to offering reasonable accommodations to qualified job applicants with disabilities. Any applicant requiring an accommodation in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should contact the Accommodations team at [email protected]. 

Export Control Notice

This position may involve access to technology or data that is subject to U.S. export control laws, including the Export Administration Regulations (EAR). As such, employment is contingent upon the applicant’s ability to access export-controlled information in accordance with U.S. law. Due to the nature of the work and regulatory requirements, only individuals who qualify as U.S. persons (citizens, permanent residents, asylees, or refugees) are eligible for this position. For this role Moderna is unable to sponsor non-U.S. persons to apply for an export control license.

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