Senior Project Coordinator

Who We Are

Point32Health is a leading not-for-profit health and well-being organization dedicated to delivering high-quality, affordable healthcare. Serving nearly 2 million members, Point32Health builds on the legacy of Harvard Pilgrim Health Care and Tufts Health Plan to provide access to care and empower healthier lives for everyone. Our culture revolves around being a community of care and having shared values that guide our behaviors and decisions. We’ve had a long-standing commitment to inclusion and equal healthcare access and outcomes, regardless of background; it’s at the core of who we are. We value the rich mix of backgrounds, perspectives, and experiences of all of our colleagues, which helps us to provide service with empathy and better understand and meet the needs of the communities where we serve, live, and work. 

We enjoy the important work we do every day in service to our members, partners, colleagues and communities. Learn more about who we are at Point32Health.

Job Summary

Harvard Pilgrim Health Care Institute (HPHCI) is currently seeking a highly motivated, action-oriented, and resourceful Senior Project Coordinator to join the Division of Health Policy and Insurance Research (HPI). HPI sits within Harvard Medical School’s Department of Population Medicine (www.populationmedicine.org), and studies effects of high-cost medical care (including consumer-directed health plans and high-deductible insurance), pharmaceutical policies, health insurance innovations (such as value-based insurance designs), personalized medicine, delivery system changes, opioid policy, physician workforce distribution, behavioral interventions, and cost-quality trade-offs. Our mission is to produce rigorous evidence and build research capacity to inform policies and system innovations that improve health outcomes, especially among vulnerable populations. The diversity of HPI’s portfolio affords opportunities for team members to work on a wide-range of public health issues, including the COVID-19 pandemic.
Reporting to HPI’s Senior Project Manager, the Senior Project Coordinator will lead the division’s pre award grant submission process, support ongoing IRB portfolio management, and provide some day to day post award administrative support. The role will also be responsible for drafting budgets, maintaining proposal timelines, tracking key deliverables, and ensuring that templates and SOP repositories remain current and accurate. This position requires excellent attention-to-detail and communication skills and comfort working with internal and external investigators, funders, and project management teams. It is an ideal opportunity for a candidate with experience in grants administration who thrives in a collaborative research environment.

Job Description

Key Responsibilities/Duties – what you will be doing

• Lead the pre‑award grant submission process for the division, including developing budgets, coordinating timelines, preparing and assembling administrative components, and ensuring compliance with sponsor and institutional requirements. Use risk‑management principles to identify and address issues proactively.
• Maintain and update grant‑related templates, SOPs, and process documentation.
• Support faculty in identifying new funding opportunities aligned with division priorities.
• Support IRB management, including preparation, submission, and tracking of IRB applications, amendments, and continuing reviews.
• Serve as a primary liaison between investigators, internal and external collaborators, and the Office of Sponsored Programs throughout the proposal process. Coordinate communication with external partners.
• Provide day‑to‑day post‑award support for research projects at the direction of the Senior Project Manager, including vendor set up, document preparation, and assisting with administrative tasks.
• Perform out-of-the-box thinking, collaborate with others, and make a difference every day!
• Other duties and projects as assigned.

Qualifications – what you need to perform the job

EDUCATION, CERTIFICATION AND LICENSURE:

• Bachelor's degree or equivalent experience required.

EXPERIENCE:

• Bachelor's degree or equivalent experience required.
• Previous experience with grant proposal preparation and submission is strongly preferred.
• Understanding of healthcare organizations, academic organizations, public health, or research operations is beneficial.

SKILL REQUIREMENTS:

• Able to work independently with excellent judgment, prioritize multiple tasks, and meet deadlines with minimal supervision.
• Excellent attention-to-detail.
• Strong interpersonal and communication skills, including experience collaborating with senior staff, investigators, and external stakeholders.
• Solid understanding of a research environment, including IRB submissions and grant preparation.
• Proficiency with Microsoft Word, Excel, Power Point, and other desktop tools.
• Demonstrates resilience, flexibility, collaboration, and innovation.

WORKING CONDITIONS AND ADDITIONAL REQUIREMENTS:

• Must be able to work under normal office conditions and work from home as required.
• Work may require simultaneous use of a telephone/headset and PC/keyboard and sitting for extended durations.
• May be required to work additional hours beyond standard work schedule.

Salary Range

$68,564.94 -$102,847.40

Compensation & Total Rewards Overview

The annual base salary range provided for this position represents a range of salaries for this role and similar roles across the organization.  The actual salary for this position will be determined by several factors, including the scope and complexity of the role; the skills, education, training, credentials, and experience of the candidate; as well as internal equity. As part of our comprehensive total rewards program, colleagues are also eligible for variable pay. Eligibility for any bonus, commission, benefits, or any other form of compensation and benefits remains in the Company's sole discretion and may be modified at the Company’s sole discretion, consistent with the law.

Point32Health offers their Colleagues a competitive and comprehensive total rewards package which currently includes:

• Medical, dental and vision coverage

• Retirement plans

• Paid time off

• Employer-paid life and disability insurance with additional buy-up coverage options

• Tuition program

• Well-being benefits

• Full suite of benefits to support career development, individual & family health, and financial health

For more details on our total rewards programs, visit https://www.point32health.org/careers/benefits/

We welcome all
All applicants are welcome and will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

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