Senior Payroll Specialist

Werfen is a growing, family-owned, innovative company founded in 1966 in Barcelona, Spain.  We are a worldwide leader in specialized diagnostics in the areas of Hemostasis, Acute Care Diagnostics, Transfusion, Autoimmunity, and Transplant. Through our Original Equipment Manufacturing (OEM) business line, we research, develop, and manufacture customized assays and biomaterials. We operate directly in 30 countries, and in more than 100 territories through distributors. Our Headquarters and Technology Centers are located in the US and Europe, and our workforce is more than 7,000 strong.

Our success comes from a specific focus in these rapidly evolving diagnostic areas, our commitment to customers, and our dedication to innovation and quality. We’re passionate about providing healthcare professionals the most valuable and complete solutions to improve hospital efficiency and enhance patient care.

Under the direction of the Payroll Manager, this position is responsible for processing and administering payroll and benefits. This person may take on complex problem-solving. This person will act as primary backup to the Payroll Manager and is expected to develop strong relationships with Human Resources and General accounting team staff. Individuals with expereince processing both United States (mulit-state) and Canada payroll will be highly considered. Certified Payroll Professional (CPP) is a plus. 

Key Accountabilities Essential Functions:

• Administers and maintains employee payroll records using ADP software
• Creates custom reports in ADP as needed
• Handles garnishments and employment verifications
• Prepares monthly reconciliations
• Researches, analyzes and resolves complex matters requiring comprehensive knowledge of payroll policies and procedures
• Handles or assists with external audits
• Audits time cards, prepares data, and processes bi-weekly payroll; verifies for accuracy
• Administers attendance records through various systems
• Processes terminations including insurance adjustments, vacation payouts and any advance payments or tuition reimbursement calculations
• Acts as team leader and assists with training of Payroll Specialist(s)
• Maintains petty cash, including replenishment, attending window and record keeping
• Coordinates with HR on employee maintenance and benefits
• End of year special reporting as needed

Secondary Functions:

• Trains any new members
• Acts as back-up for payroll manager as needed

Internal Networking/Key relationships

To be determined based on department needs, to include interactions such as:

• Human Resources team
• General Accounting team
• Accounts Payable team
• ll./Werfen employees
• External Auditors
• Werfen Internal Audit team (Spain)
• External payroll vendors
• Treasury team

Skills & Capabilities:

The ideal candidate for this position will exhibit the following skills and capabilities:

• Ability to work independently and meet strict deadlines
• Ability to respect , protect and maintain highly confidential information
• Requires well developed oral and written communication skills
• Should possess strong analytical skills
• Ability to multi-task

Minimum Knowledge & Experience required for the position:

• Education: Associates degree highly desirable
• Experience:
  • Three to five years of recent multistate payroll experience utilizing ADP Workforce
  • Experience with SAP or similar application preferred
• Additional Skills/Knowledge :
  • Working Knowledge of payroll principles, practices, regulations and procedures
  • Knowledge of basic accounting practices and procedures
  • Language: Fluency in English required

Travel requirements: Up to 5% of time

The annual base salary range for this role is currently $90,000 to $110,000 range. Individual employee compensation will ultimately depend on factors including education, relevant experience, skillset, knowledge, and particular business needs.

This role is eligible for medical, dental, and vision insurance, 401k plan retirement benefits with an employer match, as well as paid vacation and sick leave. Our sales roles are eligible for participation in a commission plan and our management, and select professional roles, are eligible for a performance-based bonus.

Werfen is an Equal Opportunity employer and is committed to a diverse workplace. Werfen strictly prohibits unlawful discrimination, harassment or retaliation based upon an individual’s race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, mental/physical disability, medical condition, marital status, veteran status, or any other protected characteristic as defined by applicable state or federal law. If you have a disability and need an accommodation in relation to the online application process, please contact [email protected] for assistance.

We operate directly in over 30 countries, and in more than 100 territories through distributors. Annual revenue is approximately $2 billion and more than 5,000 employees around the world comprise our Werfen team.

www.werfen.com