Senior Marketing Proposal Coordinator

The Senior Marketing Proposal Coordinator will work directly with Practice and Market leaders to create compelling and winning sales tools, bringing NELSON to life for our clients. Your strong work ethic, excellent communication skills, and ability to prioritize and handle multiple initiatives, and ability to navigate the internal customer relationship means that you can actively support Senior Practice Leadership in winning work. Must have Adobe experience and InDesign expertise. Experience in the AEC (Architecture, Engineering, and Construction) industry strongly preferred. 

 Attributes to support the NELSON Culture:

• Go All In. Own the Outcome. We go all in—with urgency, follow-through, and pride in the result.
• Be Direct. Be Respectful. Be Authentic.  We keep it real—with clarity, candor, and care. 
• Grow with Purpose.  We embrace growth—through learning, coaching, and continuous improvement. 
• Think Bold. Execute Smart.  We think boldly—and pair ambition with discipline. 
• Make Space for Everyone.  We value you—and build a culture where people can thrive and do their best work.

Main Responsibilities:

• Establish Subject Matter Expertise (SME): You will immerse yourself in your aligned practice, becoming an SME around practice mission, portfolio, services and offerings, market drivers and trends, key competitors, key clients, value proposition and practice differentiators, key stats and awards/recognition.
• Drive the Pursuit Process: You will assemble the pursuit team for kickoff, set and maintain the schedule, assign team roles and responsibilities, and manage deadlines and deliverables, setting milestones along the way. The key is working with the pursuit team to quickly understand what is necessary to communicate our value proposition and key differentiators.
  • RFX Analysis: Review/analyze in-bound proposal requests (such as RFP, RFQ, EOI, SOA, etc.) to develop a clear understanding of mandatory and point-rated criteria, as well as information required to inform Go/No Go conversations.
  • Project Management: Manage proposal schedules, milestones, and deadlines, coordinating with cross-functional teams, tracking progress, and ensuring timely submissions.
  • Proposal Closeout: Assist with internal proposal debriefs and other proposal close-out activities, report on proposal metrics as required.
• Produce/create RFP/RFI/RFQ responses: This includes proposals, presentations, capabilities books, qualifications packages, case studies (in collaboration with Brand Marketing and Practice Leadership), resumes, boilerplate pieces and any other business development tools.
  • Proposal Development: Lead the end-to-end proposal development process from kick-off to post submission closeout. This will include being responsible for knowing where to find boilerplate, creating new content, and graphic design to produce high-quality, persuasive, and visually compelling proposals.
  • Content Creation: Tailor proposals and graphics to address the unique needs and preferences of each client, while staying on-brand, and conveying win themes and selling points. This will include finding and tailoring existing content, adapting existing resumes, project descriptions and boilerplate information.
  • Graphic Design Expertise: Create visually engaging graphics, illustrations, infographics, and layouts to enhance the visual appeal and clarity of proposals, presentations, and other marketing materials.
  • Formatting and Proofreading: Maintain a keen eye for detail by meticulously proofreading and formatting documents, ensuring they are error-free and consistent with the company's corporate messaging and branding guidelines, as well as being fully compliant with client requirements.
• Support your fellow Sales Marketing Coordinators: While Senior Marketing Coordinators are aligned with a practice, we work together as a team to fill in gaps, connect the dots, and complete any departmental initiatives.
• Continuous Improvement: Stay current on industry best practices, proposal trends, and emerging
  design techniques to enhance the quality and effectiveness of proposals and marketing materials.

Requirements:

• Bachelor’s Degree (preferably Marketing, Business, Journalism/Communications)
• 5-7 years of proposal, writing, and marketing experience
• InDesign expertise
• Experience in the AEC (Architecture, Engineering, and Construction) industry strongly preferred
• Ability to prioritize and manage time, meet tight deadlines, especially when working independently
• Strong work ethic and excellent organizational, coordination, and communication skills
• Experience with Adobe Creative Suite and strong graphic design/production skills
• Inherent curiosity and resourcefulness to creatively problem-solve

To express interest, please submit a resume and portfolio (or any samples of your work- graphic design and/or layout--proposals or presentations are preferred).

Depending on candidate preference and location, this position can be fully remote or part of NELSON’s in-office hybrid work schedule.

Average Salary Range (regional cost of living, years of relevant experience, certifications, etc. are considered into the hiring process): $60,000 - $90,000 contingent upon relevant experience. 

Benefits of NELSON:  (additional benefit details can be found at: nelsonworldwide.com/careers)

• 401(K) plan with company match
• Full health benefits including medical, dental, and vision
• Wellness program with rewards for healthy activities
• Pet Insurance
• Opportunities for career advancement
• Paid time off and holiday pay
• Paid parental leave
• Flexible working schedules and work from home options based on client’s needs
• Professional Development including discretionary support and reimbursement for registrations, certifications, and membership to a professional organization

NELSON and its related affiliates are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, race, color, ancestry, religion, sex, sexual orientation, gender identity or expression, transgender, national origin, status as a protected veteran, disability or any other classification protected by law.

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