Senior Financial Applications Analyst

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Participates in the implementation, enhancement, standardization, and operation of the WVUM financial software Workday, Strata, and related software and integrations. Understands and helps manage the functional aspects of financial systems, assists in developing standards for common use among all WVU Health System entities, provides user support and training, helps coordinate day-to-day implementation of financial and budgeting applications at System entities, and assists in maintaining a quality control program for the financial systems of the WVUHS entities.

MINIMUM QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. Bachelor’s Degree in accounting, finance, healthcare, computer science, business, informatics, or related field.

EXPERIENCE:

1. Five (5) years of previous working experience in an accounting, finance or business office department.

PREFERRED QUALIFICATIONS:

EXPERIENCE:

1. Business Applications

a.     Experience using or supporting Enterprise Resource Planning (ERP) applications.

b.     Experience with business operations workflow in a healthcare environment such as, general ledger accounting, budgeting, accounts receivable, asset management, accounts payable, cash management, and capital projects.

c.     Experience with financial statement preparation/analysis.

CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position.  They are not intended to be constructed as an all-inclusive list of all responsibilities and duties.  Other duties may be assigned.

1. Provides assistance in problem identification and resolution of daily financial application/budgeting problems within required time frames.

a. Analyzes production problems, takes appropriate correction action, and follows up on problems to insure problem resolution.

b. Analyzes, reviews, and modifies tables, profiles, screens, and report format tables to increase operating efficiency or adapt to new requirements. 

c. Maintains data integrity by reviewing all changes that effect system-wide accounting tables, policies, and procedures. Makes recommendations to appropriate leadership for change implementation.

d. Provides documentation on production problems and the corrective action taken.

e. Works directly with applicable IT staff to correct system deficiencies and operating issues.

f. Mentors Financial Applications Analysts, assisting them with production issues that go beyond their scope of knowledge.

g. Works Cherwell support tickets as needed, coordinating with support partners, including the Functional Specialists, Enterprise Resource Planning team, Security team, and PC Techs, to ensure all support tickets are resolved according to the service level agreements.

2. Performs financial and/or budgeting implementation activities for Workday and Strata, including initial implementation and all onboarding of new companies.

a. Assists in developing and documenting functional requirements, and works with FAST leadership  to develop a clear direction for implementation.

b. Assists in developing and documenting functional configurations needed, as well as test plans and training materials for various scenarios.

c. Assists in developing and documenting standard business procedures and works with new entities  to ensure all procedures are implemented in accordance with corporate standards.

d. Utilizes test plans and training materials to conduct training for entity staff during implementation, as well as new-hires regarding software, interfaces, implementation processes, and system-wide financial accounting operating standards.

e. Coordinates and executes the mapping of all general ledger accounts and cost centers for new entities.

f. Performs financial data migration including beginning balance GL load, budget loads and rollovers, monthly GL summary loads, and transactional, Asset Management, and AR data conversion as needed.

g. Works with the technical staff to review all application enhancements, modifications and new features.

h. Tests all system changes and development to ensure accurate and complete system functionality .

3. Reviews and validates transactional data loads and data integrations as needed.

a. Serves as point-of-contact related to error resolution for mapping.

b. Maintains processes for review/validation to ensure consistent and accurate data.

c. Ensures all data from related systems, including EPIC, flows into Workday correctly, and resolves issues when they arise.

4. Serves as the technical lead for the budgeting & management reporting software, supporting the Accounting & Budgeting team as needed. 

a. Loads, reviews, and validates data for accurate budget imports from Strata into Workday.

b. Responsible for configuration of certain budgeting data points and reporting variables within the system.

c. Works to address finance team’s budgeting and management reporting needs through creation, maintenance and enhancements of system reports.

d. Ensures all data exceptions are addressed timely and appropriately.

5. Assists in developing financial accounting standards, policies, and procedures for Workday/Strata for common use among all system entities, including the creating and maintenance of knowledge base articles, FAQs, and tutorial videos as needed for financial applications and operations.

a. As requested, performs requests for department/system modifications and enhancements, includes assisting with modifications and thoroughly testing before moving to production.

b. Provides report writing and cost allocation assistance and leads any request for complex reporting and analytics.

c. Develops and maintains knowledgebase articles, FAQs, and tutorial videos for financial applications and operations.

6. Assists in establishing quality control mechanisms to ensure maximum usage of software functionality and consistent application of system-wide standards.

a. Participate in control and review mechanisms to determine that accounting information and transactions are properly classified and recorded consistently across system entities.  Evaluates and reports if  system-wide standards, policies, and procedures are routinely followed. 

b. Assists external and internal auditors as necessary to extract information and review accounting system operation for completing audit reports and analyses.

7. Maintains a thorough understanding of Workday/Strata and related interfaces and ongoing upgrades and enhancements.

a. Keeps abreast of software changes, improvements, and additions.  Works with FAST leadership to plan, prepare, and convert upgrades of Workday/Strata.

b. Actively participates in Workday/Strata training programs to keep skills advanced.  Recommends training programs to improve user proficiency. c. Participates in regional and national user group meetings.

d. Keeps abreast of the key job requirements of finance staff and recommends ways to apply software solutions to improve staff productivity and effectiveness.

e. Attends meetings and seminars to maintain knowledge of current trends and developments in the field and presents information obtained as in-service training programs as necessary.

8. Performs “Train the Trainer” Instruction for new or enhanced software releases and modifications.

a. Assists with training classes for the “train the trainer” approach.

b. Documents new functionality to assist the trainers in their end user instruction.

c. Assists users in accessing the most appropriate functions of the system.

9. Maintains an excellent rapport with IT staff and other impacted Workday/Strata users and gains cooperation of staff while working toward institutional and system-wide goals.

10. Positively impacts morale and organizational culture to foster innovation, people growth, and organization success.

a. Maintains a professional working relationship with all staff and responds to staff concerns in a professionally and timely manner.

b. Regularly foresees potential problem situations and intervenes to offset adverse impact and demonstrates a proactive attitude.

c. Demonstrates effectiveness in identifying future needs and problem areas, develops workable solutions, and follows through on solutions.

d. Takes immediate action upon the discovery of a serious discrepancy situation and documents action and rationale for decision.  Communicates actions with impacted finance and FAST leadership as necessary.

e. Consistently demonstrates an ability to assess a situation for a variety of perspectives, consider several alternatives, and choose appropriate actions.

f. Performs other duties as assigned.

WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Standard Office Environment.

SKILLS AND ABILITIES:

1. Demonstrated skills in accounting, budgeting, project management, software implementation, and training

2. Familiar with using computerized applications including accounting software, spreadsheets, and word processing. 

Additional Job Description:

Scheduled Weekly Hours:

40

Shift:

Exempt/Non-Exempt:

United States of America (Exempt)

Company:

SYSTEM West Virginia University Health System

Cost Center:

541 SYSTEM Accounting