Senior Executive Administrative Assistant

Become an integral part of the Diversity, Opportunity and Inclusion team where you will have the opportunity to work in a fast-paced organization and each day will be unique! Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As a Senior Executive Assistant in the Diversity Opportunity supporting The Office of Women’s Affairs and The Office of LGBTQ+, whose leaders also oversee the Working Families Networks, Allies Against Antisemitism and Middle East North Africa Resource Group BRGs, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.

Job responsibilities
•    Maintain complex and detailed calendars
•    Screen incoming calls and determine the level of priority, while using caution in dispensing information
•    Manage the coordination and logistics of both internal and external meetings
•    Arrange and coordinate complicated domestic and international travel and travel agendas
•    Assist in organizing internal and external events, including catering and transportation
•    Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
•    Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
•    Produce high quality emails and messages to individuals at all levels of the organization
•    Maintain department documents, including current organizational charts and Executive Bio’s
•    Handle regular activities without prompting, and advise in advance with issues or delays
•    Assist in producing final presentations, agendas and speaking notes including printing and binding

Required qualifications, capabilities, and skills 
•    At least five years of administrative experience
•    Advanced ability to organize
•    Discretion and good judgment in confidential situations, and proven experience interacting with senior management
•    Strong interpersonal, written, and oral communication skills
•    Strong proficiency in Microsoft Office
•    Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management

Preferred qualifications, capabilities, and skills
•    Experience supporting at the Managing Director level (or equivalent) or above
•    College degree is a plus

Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.