Provides administrative and operational support by managing calendars, meetings, travel, correspondence, records, office supplies, confidential information, and special projects. Requires strong communication, organization, discretion, attention to detail, and independent decision-making while supporting organizational priorities and handling protected information in compliance with privacy standards.
SUMMARY: The Senior Administrative Assistant provides administrative and operational support to the organization. This role manages priorities, coordinates key activities, and handles confidential information with sound judgment and discretion.
Duties and Responsibilities
- Manage calendars and coordinate meetings, appointments, travel, and related logistics.
- Prepare, proofread, and distribute emails, reports, presentations, and other business materials.
- Answer, screen, and direct calls, correspondence, and visitor inquiries.
- Maintain contact lists, records, files, and office supplies.
- Work evenings and/or weekends as required.
- Special projects and assignments as business dictates
- Responsible for creation, maintenance and control of all personally identifiable information or any other information protected by Confidentiality and Privacy Standards, in accordance with Mass Regulations on Personal Identity Regulations and HIPAA.
SKILLS AND QUALIFICATIONS
- 3+ years of administrative, executive support, or related experience required; additional experience preferred.
- Bachelor’s degree required.
- Strong interpersonal and customer service skills, with the ability to communicate professionally and diplomatically with individuals at all levels of the organization.
- Excellent written and verbal communication skills.
- Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
- Must have attention to detail and focused concentration
- Must be able to learn new tasks and complete tasks independently
- Must be able to make timely decisions in the context of the workflow
- Must possess strong organizational skills, ability to multi-task and responsiveness
PHYSICAL DEMANDS
- Reasonable Accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORK ENVIRONMENT
- Discreet and quiet office space
CERTIFICATES, LICENSES, REGISTRATIONS:
N/A
OTHER DUTIES
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
This company is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
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