Senior Accounts Payable Specialist

Responsibilities

Manage the full-cycle accounts payable process, including the review, coding, and processing of invoices, expense reports, and payment requests in a timely and accurate manner.

Perform three-way matching of invoices to purchase orders and receiving documents, with a strong focus on inventory, manufacturing, and supply-chain related purchases.

Resolve PO, receiving, and invoice discrepancies, collaborating with Procurement, Operations, and Inventory Accounting to ensure accurate quantities, pricing, and receipt information.

Prepare and execute payment runs, including ACH transfers, wire payments, and check disbursements, ensuring adherence to payment terms, cash management policies, and approval workflows.

Own vendor onboarding, maintenance, and compliance, including W-9 collection, 1099 reporting, and ensuring accuracy and integrity of the vendor master file.

Reconcile the AP sub-ledger to the general ledger on a monthly basis and prepare supporting documentation for month-end close, including accruals, AP aging analysis, and inventory-related accruals for unbilled receipts where applicable.

Manage and reconcile corporate credit card programs, ensuring proper coding, approvals, and compliance with company expense policies.

Serve as the primary point of contact for vendor inquiries, resolving payment issues and building strong working relationships with internal and external stakeholders.

Support internal and external audit requests by preparing AP-related schedules, documentation, and reports as needed.

Qualifications

4–6+ years of progressive accounts payable experience, including experience in a manufacturing, hardware, consumer products, or other inventory-based environment with significant purchase order activity.

Bachelor’s degree in Accounting, Finance, or a related field preferred; Associate’s degree with relevant experience considered.

Strong understanding of AP workflows, internal controls, and compliance requirements, including 1099 reporting and sales/use tax.

Demonstrated experience processing PO-backed invoices and resolving discrepancies across purchase orders, receipts, inventory records, and vendor statements.

Experience with ERP systems such as Oracle, NetSuite, or SAP; proficiency in AP automation tools (e.g., Coupa, Concur, or similar) preferred.

Advanced Microsoft Excel skills, including XLOOKUP, pivot tables, and data analysis capabilities.

Experience processing high-volume, multi-entity, or multi-currency invoices in a fast-paced environment.

Strong attention to detail and accuracy, with the ability to manage multiple priorities and meet tight deadlines.

Excellent verbal and written communication skills, with the ability to interact effectively with vendors, cross-functional partners, and leadership.

Experience implementing AI-driven solutions to streamline manual AP workflows is a plus.

Strong alignment with WHOOP’s mission and brand, with genuine energy for contributing to a high-growth, mission-driven organization