Sales Administrative Assistant

Summary        

       The Sales Admin Assistant plays a key role in keeping our sales operations running smoothly while directly contributing to our growth and customer experience. In this position, you will partner closely with both clients and our sales team—ensuring orders are accurate, complete, and moving efficiently from start to finish. From coordinating documentation and gathering critical details to maintaining organized data and supporting day-to-day operations, your work will have a visible impact on our success.

       This is more than a support role—it is an opportunity to build a strong foundation in sales. You will gain hands-on experience, develop client-facing skills, and learn the inner workings of a high-performing sales team. We are looking for someone who takes initiative, values quality, and thrives in a detail-oriented environment. For the right individual, this role offers a clear pathway into a full-time sales position and long-term career growth.

Essential Duties and Responsibilities

Data entry

• Create new Client locations in CRM (link parents/subsidiaries).
• Map client locations and travel time for multi-site spreadsheets.
• Create new vendor locations in CRM.                                               

Sales support

• Coordinate Nationwide Power single point of contact for clients with multiple offerings/proposals.
• Assist with compiling and submitting client bids/RFP.
• Assist with Sales follow up on quotes.
• Collaborating with other departments to ensure successful transactions.
• Access to client Web Portals:
  • Submitting Quotes
  • Verifying Work Orders and Purchase Orders for distribution to the proper department
• Communicating with clients by phone or email to obtain missing order documents including (but not limited to):
  • Tax Exemption Certificates
  • W9s
  • Success Form
  • Shipping form
• Maintaining and updating Sales and Client records.

Hours: Monday-Thursday: 6:00am-3:00pm (PST) / Friday: 6:00am-1:00pm (PST) This is a remote position. 

Requirements

• Strong attention to detail and follow through on all tasks.
• Strong computer skills with working knowledge of Word, Excel, Outlook, Adobe PDF.
• Excellent customer service, verbal communication, people skills, business writing skills.
• Ability to multi-task in a busy environment.
• Self-motivated individual with the ability to work independently.

• Ability to adopt behaviors in quality of work and service.
• Candidate is looking for long-term employment with growth potential.
• Sales experience helpful.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Sedentary Work: Primarily required to sit for extended periods (up to 75-80% of the workday) operating a computer, managing databases, and handling phone communications.
• Manual Dexterity: Frequent and repetitive use of hands, wrists, and fingers for typing, data entry, filing, and operating standard office equipment (computers, printers, copiers, and phone systems).
• Vision & Hearing: Specific vision abilities required include close vision and the ability to adjust focus to read computer screens and detailed sales reports. Must be able to hear and speak clearly to communicate effectively with clients, sales teams, and visitors over the phone and in person.

Work Environment

Nationwide Power prides themselves on fostering a dynamic and inclusive work environment where every employee feels valued and empowered. Our culture is built on collaboration, trust, quality and mutual respect, encouraging team members to share ideas and innovate together.

We believe in maintaining a healthy work-life balance and have an open-door policy promoting transparent communication, allowing employees to voice their thoughts and contribute to the company’s direction.

This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job.  However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.