(Remote) Project Coordinator

A division of Harris, Cayenta is seeking a Project Coordinator. As a Project Coordinator, you’ll play a critical role in supporting our Project Management Office by driving consistency, visibility, and efficiency across projects. You will manage documentation, reporting, and process adherence for the PMO, take ownership of small projects from initiation through completion, and support larger projects with planning and coordination activities. You’ll also serve as super user for our Professional Services Automation (PSA) system, ensuring data accuracy and helping generate actionable insights. Your efforts will help the PMO deliver successful software implementations, stay aligned with strategic objectives, and continuously improve project delivery standards.

This remote role welcomes candidates anywhere in Canada and the US.

What Your Impact Will Be:

PMO Support

• Prepare, update, and distribute weekly and monthly PMO reports and dashboards
• Track project milestones, risks, and action items, escalating issues as needed
• Maintain and update standardized PMO templates (e.g., project plans, RAID logs, status reports)
• Ensure consistency and version control across all documentation and toolsets
• Support the roll-out of updated PMO methodologies or process improvements

Professional Services Automation (PSA) System Administration

• Maintain PSA software (e.g., Certinia, Smartsheet) to ensure data accuracy and usability
• Generate resource, financial, and performance reports for leadership and PMO use
• Support time tracking, project setup, and user permissions within the system

Small Project Oversight

• Manage low-complexity or internal projects from initiation to closure, including coordination of resources, timelines, and deliverables
• Track project performance and ensure tasks remain on schedule and within scope
• Serve as the primary point of contact for stakeholders on assigned projects

Support for Medium-to-Large Projects

• Assist Project Managers with scheduling, meeting coordination, and task tracking
• Prepare meeting agendas, take minutes, and follow up on action items
• Support risk and issue tracking, change management processes, and resource alignment

Continuous Improvement

• Identify opportunities to improve internal processes, workflows, and tool utilization
• Participate in project reviews and contribute to process refinement initiatives

What We Are Looking For

We’re seeking a detail-oriented, proactive individual with strong organizational and communication skills. You will be successful in this role if you have:

• Experience supporting a PMO or working in a project coordination role within a software or technology company
• Strong understanding of project lifecycle stages and how to support them administratively and operationally
• Familiarity with Professional Services Automation (PSA) or project management systems (Certinia, Smartsheet)
• Experience creating and maintaining project documentation, tracking tools, and team communications
• Ability to manage multiple priorities across small and medium-sized projects
• Proficiency with reporting tools (Excel, Power BI, etc.) and experience producing dashboards or status reports
• A collaborative mindset and the ability to work effectively with project managers, consultants, and stakeholders

What Would Make You Stand Out

• Experience with administering or configuring a PSA system
• Exposure to ERP or CIS software implementation projects
• Strong working knowledge of PMO best practices and templates
• Experience with project reporting automation or integration with other systems
• A passion for process improvement and finding ways to streamline workflows

What We Can Offer:

• 3 weeks' vacation and 5 personal days
• Comprehensive Medical, Dental, and Vision benefits starting from your first day of employment
• Employee stock ownership and RRSP/401k matching programs
• Lifestyle rewards
• Remote work and more!

About Harris:

Harris is a leading provider of mission critical software to the public sector in North America. As a wholly owned subsidiary of Constellation Software Inc. (“CSI”, symbol CSU on the TSX), Harris has become the cornerstone for CSI’s investment in utility, local government, school districts, public safety, and healthcare software verticals. Our success has been realized through investments in our proprietary software and market expertise. This focus, combined with acquiring businesses that build upon or complement our offerings, has helped drive our success. Harris will continue to growth through reinvestment – both in the people and products that we offer and making investments in acquiring new businesses.

About Cayenta:

Founded in 1983 and welcomed to the Harris family in 2004, our Cayenta business unit is the North American leader in technology for medium to large utility clients. We provide innovative end-to-end CIS and ERP solutions that were engineered from the ground up to be agile and seamless, ensuring that our clients have a platform for operational success.

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