The Events Coordinator will support the Events Manager in planning and executing events, manage logistics, vendor relations, and attendee communication for regional events and major conferences.
Who We Are
At Apartment List, we’re transforming how people rent—making it smarter, easier, and a lot less frustrating. Our platform has already matched over a 1.4 million renters with their next home, while helping properties fill units with the right residents. Backed by strong growth and a big vision, we’re building the future of renting—and inviting bold thinkers to help us shape it!
Can you juggle event logistics, hotels, and vendor relations without breaking a sweat? We need you!
As our Events Coordinator, you'll support the Events Manager in planning, organizing, and executing events, ensuring smooth operations and participant satisfaction. You’ll plan and execute one regional field event per month, and offer support for two major industry conferences.
This is a short term (4 month) contract role. Remote within the US. The pay rate for this role will be $24-$40/hour, 30-40 hours per week. Travel for this role is optional, and limited to one event per month depending on interest and availability.
What you'll do:
- Coordinate travel and accommodations for event participants
- Source locations and ideas for events of all sizes
- Assist with budget management and tracking expenses
- Support vendor negotiations and maintain vendor relationships
- Manage attendee registration and send timely reminders for travel planning
- Help create and maintain event logistics and timelines
- Coordinate logistical elements including venue confirmations, travel, and check-in processes
- Assist with event setup and provide crucial onsite support
- Help troubleshoot issues as they arise with a calm, solution-focused approach
- Compile post-event reports with attendance numbers and feedback
- Send internal communications like Slack messages and email reminders
- Support the Events Manager in making each event successful from planning to execution
- 3-5 years of event coordination experience, with experience handling large events required
- Spreadsheet expertise for tracking and organizing event details
- A problem-solving mindset that thrives under pressure
- Clear, concise communication skills
- Experience supporting B2B sales teams (beneficial)
- Embraces our company’s core operating principles, can represent our brand and culture effectively through thoughtful and seamless execution of these key in-person gatherings.
If you're detail-oriented, organized, and find joy in creating memorable experiences behind the scenes, we'd love to chat!
Top Skills
Communication Tools
Spreadsheets
Similar Jobs
Artificial Intelligence • Cloud • Consumer Web • Productivity • Software • App development • Data Privacy
The role involves strategic planning and execution in talent management, focusing on innovation, cross-functional partnership, and change management while managing a team and talent data insights.
Top Skills:
Ai TechnologiesGoogle SuiteExcelTableauWorkday
Artificial Intelligence • Big Data • Cloud • Information Technology • Software • Big Data Analytics • Automation
The Principal Product Manager for Pricing & Monetization will lead strategic initiatives, define pricing models, and analyze market trends to enhance revenue growth.
Top Skills:
B2B Enterprise Saas
Artificial Intelligence • Big Data • Cloud • Information Technology • Software • Big Data Analytics • Automation
As an Accounting Intern, you will validate, enter, reconcile, and audit financial information, assist in projects, and interact with various business functions.
Top Skills:
Microsoft AccessExcelMicrosoft PowerpointMicrosoft Word
What you need to know about the Boston Tech Scene
Boston is a powerhouse for technology innovation thanks to world-class research universities like MIT and Harvard and a robust pipeline of venture capital investment. Host to the first telephone call and one of the first general-purpose computers ever put into use, Boston is now a hub for biotechnology, robotics and artificial intelligence — though it’s also home to several B2B software giants. So it’s no surprise that the city consistently ranks among the greatest startup ecosystems in the world.
Key Facts About Boston Tech
- Number of Tech Workers: 269,000; 9.4% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Thermo Fisher Scientific, Toast, Klaviyo, HubSpot, DraftKings
- Key Industries: Artificial intelligence, biotechnology, robotics, software, aerospace
- Funding Landscape: $15.7 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Summit Partners, Volition Capital, Bain Capital Ventures, MassVentures, Highland Capital Partners
- Research Centers and Universities: MIT, Harvard University, Boston College, Tufts University, Boston University, Northeastern University, Smithsonian Astrophysical Observatory, National Bureau of Economic Research, Broad Institute, Lowell Center for Space Science & Technology, National Emerging Infectious Diseases Laboratories
