Recruitment Operations Coordinator

The Recruitment Assistant will provide a full range of administrative support to the recruitment team, with specialization in supporting Campus Recruiting. This role supports both experienced and early career hiring and plays a key role in assisting general recruiting activities throughout the year. The ideal candidate is highly professional, detail-oriented, and demonstrates strong organizational skills, with the ability to manage multiple tasks and priorities in a fast-paced environment.

Responsibilities:

• Phone coverage (as needed)
• Calendar management
• Maintain a variety of reports as directed
• Schedule interviews and coordinate logistics for recruiters, candidates, interviewers, and hiring managers.
• Communicate with candidates to provide assessment information, interview details, etc.

• Attend campus recruiting events in the local area, including career fairs and information sessions as needed.
• Support campus recruiting marketing efforts, including coordination of materials, communications, and event logistics.
• Assist with planning and execution of summer intern programming, including onboarding support, events, and engagement activities.

• Ensure a positive candidate experience by addressing inquiries and concerns promptly.
• Update recruitment systems with accurate and up-to-date candidate information.
• Monitor the status of candidate applications and provide regular updates to stakeholders.

Qualifications:

• Minimum of 1 year of related experience in a fast-paced, high-volume environment.
• Proven ability to manage multiple priorities while maintaining strong attention to detail.
• Strong verbal and written communication skills, with the ability to interact effectively with all levels of the organization.
• Highly organized, flexible, and able to work well under pressure.
• Reliable, professional, and personable, with a positive, can-do attitude and willingness to support team needs.
• Experience supporting or coordinating campus recruiting activities, events, or early career hiring processes is a plus.
• Advanced proficiency in Microsoft Word and Excel is required.

Education & Training:

Bachelor’s Degree preferred

We are an equal-opportunity employer and do not discriminate because of race, color, religion, sex, national origin, ancestry, marital status, veteran status, age, disability, sexual orientation or gender identity or expression or any other legally protected category. InterSystems is an E-Verify Employer in the United States.