The Proposal Specialist leads the proposal process, collaborates with teams to develop content, manages timelines, and ensures proposals meet client standards. Responsibilities include proposal writing, editing, and mentorship of junior staff.
Location(s): Remote
Practice/Department: Marketing
Internal Title: Proposal Specialist III
Work Environment: Remote
Compensation: $86,000 - $95,000*
Dudek’s journey began in 1980 with a vision to serve Southern California’s water and wastewater agencies.
Today, we are a 100% employee-owned firm supporting clients nationwide and delivering projects that improve and protect the built and natural environments of communities throughout the United States. Our work has been recognized by leading industry organizations, and we’ve been honored with multiple national Top Workplace Awards.
Our employee-owners are unified by a singular commitment to supporting projects that address key societal issues, such as the transition to renewable energy, infrastructure hardening and repair, environmental protection, and community resilience.
Learn more about our award-winning culture, the benefits and perks of being a Dudekian, and the projects you will have the opportunity to shape.Who You AreAs an employee-owner, you embrace accountability, working safely, and collaboration while thinking resourcefully and independently.
Like all Dudekians, you are curious and solution-oriented, with the ability to adapt quickly to changes and approach challenges with a spirit of innovation.How You’ll Make an ImpactDudek is looking for a dynamic marketer who is interested in joining an employee-owned company focused on shaping sustainable natural and urban environments. Our ideal proposal specialist has strong proposal writing and communication skills and knowledge of the AEC industry. This position focuses on leading the proposal process, collaborating with technical and subject matter teams to develop strategy and incorporate win themes in proposals. Dudek’s marketing team is a centralized department that supports project teams to develop new work and market clients with our diverse service offerings. Our proposal specialist works closely with project managers and technical specialists to develop strong content for proposals, presentations, and other marketing materials, as needed.
Duties and Responsibilities As a proposal specialist, you will be:
- Leading the proposal process for projects of varying sizes and complexity, writing content, developing and maintaining proposal schedules, outlines, and compliance matrices, and delivering completed proposals to clients before the specified deadline
- Reviewing and editing proposal content for clarity, consistency, and accuracy. Evaluating content in proposals to satisfy RFP requirements and company brand standards
- Conducting post-submission close out of proposals
- Supporting client interview preparation by working with creative team to create figures/graphics to support proposal and presentation content
- Providing mentorship and guidance to junior team members
- Understanding Dudek services and capabilities to be a connector of information
- Collaborating virtually with teams across Dudek
- Consistent at delivering high-quality work products and service within stated deadlines
- Resourceful, proactive, and collaborative, with a customer-oriented approach to coordination and has a keen eye for detail
- Analytical with ability to make effective decisions in partnership with leadership
- An experienced AEC marketer with proposal writing/management/coordination experience
- Bachelor's degree in Marketing, Journalism, English, related field, or relevant experience
- 6+ years’ experience in proposals and writing and developing marketing content for the AEC industry
- Proficiency with MS Office, Adobe Creative Suite, SharePoint, Deltek Vantagepoint, and online meeting tools
- Excellent proposal writing skills
- Ability to coordinate tasks and prioritize multiple proposals and deadlines concurrently
- Excellent written and verbal communication skills
- Ability to work independently and meet all deadlines
- Ability to work and communicate effectively with diverse internal staff and teaming partners to provide clear, concise directions
- Experience applying strategic thinking to proposal coordination
Compensation: $86,000 - $95,000*
*Final agreed-upon compensation will be based on a variety of factors including, but not limited to, an individual’s related experience, education, certifications, skills, and work location. Successful candidates must pass a pre-employment drug test and background check prior to beginning employment.Working ConditionsEnvironment
- This job operates in a remote or office-based environment and this role routinely uses standard office equipment such as computers, phones, printers, etc.
- Working on a computer, sitting, or standing for long periods of time in an office or remote office setting.
- Attending meetings, both in person and virtually, and speaking on the phone with peers, clients, etc.
- Specific vision abilities, including close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Dudek is genuinely committed to equal employment opportunities within our company and on our project teams. Dudek is also committed to compliance with all applicable laws providing equal employment opportunities. This commitment applies to all persons involved in Dudek’s operations and prohibits unlawful discrimination by any employee of Dudek, including supervisors and coworkers. Equal employment opportunities will be extended to all persons (including those with disability and veteran status) in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, compensation, benefits, discipline, layoff, recall, and termination. Any employee who violates this policy and Dudek’s commitment to equal employment opportunities will be subject to disciplinary action.
Dudek is a U.S.-based employer. All positions are based in the United States and require U.S. work authorization.
Top Skills
Adobe Creative Suite
Deltek Vantagepoint
MS Office
Online Meeting Tools
Sharepoint
Similar Jobs
Information Technology • Logistics • Professional Services • Software • Consulting • Financial Services • Cybersecurity
The Proposal Specialist will collaborate with teams to develop proposals, conduct research, and manage proposal content while ensuring compliance with requirements.
Top Skills:
Adobe IndesignExcelMicrosoft PowerpointMicrosoft Word
Travel
The In-House Marketing Coordinator greets potential customers, incentivizes them to attend sales presentations, and partners with resort staff to schedule appointments.
Top Skills:
ExcelMs Word
Marketing Tech
The Account Director will manage client relationships, oversee project execution, provide strategic guidance, and ensure account growth while mentoring junior staff.
Top Skills:
B2B MarketingCreative StrategyCRMDesignDigital MarketingIntegrated MarketingPaid MediaSeoSocial MediaUxVideo Production
What you need to know about the Boston Tech Scene
Boston is a powerhouse for technology innovation thanks to world-class research universities like MIT and Harvard and a robust pipeline of venture capital investment. Host to the first telephone call and one of the first general-purpose computers ever put into use, Boston is now a hub for biotechnology, robotics and artificial intelligence — though it’s also home to several B2B software giants. So it’s no surprise that the city consistently ranks among the greatest startup ecosystems in the world.
Key Facts About Boston Tech
- Number of Tech Workers: 269,000; 9.4% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Thermo Fisher Scientific, Toast, Klaviyo, HubSpot, DraftKings
- Key Industries: Artificial intelligence, biotechnology, robotics, software, aerospace
- Funding Landscape: $15.7 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Summit Partners, Volition Capital, Bain Capital Ventures, MassVentures, Highland Capital Partners
- Research Centers and Universities: MIT, Harvard University, Boston College, Tufts University, Boston University, Northeastern University, Smithsonian Astrophysical Observatory, National Bureau of Economic Research, Broad Institute, Lowell Center for Space Science & Technology, National Emerging Infectious Diseases Laboratories
