Project Specialist, Legal Support Transformation Workstream

DLA Piper is, at its core, bold, exceptional, collaborative and supportive.  Our people are the backbone, heart and soul of our firm.  Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career.  Let’s see what we can achieve. Together.

Summary

The Project Specialist - Legal Support Transformation Workstream provides day to day project coordination across multiple active workstreams, supporting the successful execution of Administration and Legal Support Services transformation initiatives. Working in collaboration with and in support of Directors of Administration and the Sr Director of Operations, Administration & Legal Support Transformation, this role is responsible for documentation, meeting coordination, presentation development, and project tracking across multiple concurrent initiatives. ​

Location

This position can sit in our Atlanta, Austin, Baltimore, Boston, Chicago, Dallas, Houston, Los Angeles, Miami, Minneapolis, Philadelphia, Phoenix, Raleigh, Reston, San Diego, Seattle, Short Hills, Washington DC, or Wilmington office and offers a hybrid work schedule.
 
Responsibilities
 

• Provide operational coordination and project management support for both planned and ad hoc initiatives, including follow-through and completion of tasks.

• Develop and maintain comprehensive project schedules, plans, task lists, and trackers to ensure deliverables are met, deadlines are followed, and progress is monitored.

• Track project progress, risks, dependencies, and proactively identify and escalate bottlenecks to drive resolution.

• Gather and update documentation from stakeholders, ensuring accuracy and accessibility across all project materials, including timelines, meeting notes, action logs, and status updates.

• Coordinate and facilitate collaboration among internal partners such as Administration, Operations, HR, Legal Support, and IT, managing resource assignments and shifting priorities as needed.

• Prepare and distribute meeting agendas and materials, schedule meetings, take thorough notes, track action items, and summarize outcomes with actionable follow-ups.

• Develop reports, communication materials, and PowerPoint presentations using firm-approved templates, support deck development and storyboarding.

• Identify and implement opportunities to improve documentation and workflow processes.

• Coordinate project communications among directors, team members, and stakeholders to ensure alignment and clarity.

• Support directors with ad hoc reporting, data requests, and presentation materials.

• Lead or support project close-out activities, including capturing lessons learned and archiving project documentation.

• May perform other duties and projects assigned.
   

Desired Skills   

Exceptional written, verbal, and interpersonal communication skills, with strong active listening abilities and a talent for creating clear, compelling presentations. Strong problem-solving abilities with experience managing complex workflows, prioritizing multiple tasks, and recognizing trends. Advanced proficiency in MS Office and project management tools (Microsoft Teams, SharePoint, Planner, Excel, PowerPoint); familiarity with ServiceNow is advantageous. Proven ability to build positive relationships, deliver excellent customer service, and effectively support cross-functional teams. Flexible and adaptable, with a proactive, resourceful approach and a strong sense of ownership, initiative, and a reliable follow-through on deadlines. Highly detail-oriented and capable of working independently as well as collaboratively within a team environment.
Minimum Education            

• High School Diploma or GED.
   

Preferred Education

• Bachelor’s degree in business, operations, project management, or related field.
     

Minimum Years of Experience  

• 5 years’ relevant experience in project coordination, operations, or administrative support.

Essential Job Expectations

While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to:
 

• Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties.

• Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner.

• Provide timely, accurate, and quality work product.

• Successfully meet deadlines, expectations, and perform work duties as required.

• Foster positive work relationships.

• Comply with all firm policies and practices.

• Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed.

• Ability to work under pressure and manage competing demands in a fast-paced environment.

• Perform all other duties, tasks or projects as assigned.
   

Our employees are expected to embrace and uphold our firm values as a part of our DLA Piper culture. We are committed to excellence in how we represent our clients and develop our people.
Physical Demands

Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.    

Work Environment    

The individual selected for this position may have the opportunity for a hybrid work arrangement comprised of remote and in-office work, the requirement for which will be determined in coordination with the hiring manager or supervisor and may be modified in the firm’s discretion in the future. 
Disclaimer    

The purpose of this job description is to provide a concise statement of the work elements and to organize and present the information in a standardized way. It is not intended to describe all the elements of the work that may be performed by every individual in this classification, nor should it serve as the sole criteria for personnel decisions and actions. The job duties, requirements, and expectations for this position may be modified at the Firm’s discretion at any time. This job description does not change the at-will nature of employment. 
 

Application Process     

Applicants must apply directly online instead of sending application materials via email. 
 

Accommodation    

Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. If you have a request for an accommodation during the application process, please contact [email protected]. 
 

Agency applications will not be considered.     
 

No immigration sponsorship is available for this position.    
 

The firm’s expected hiring range for this position is $75,330 - $109,320 per year depending on the candidate’s geographic market location. 
 

The compensation offered for employment will also be dependent on other factors including the candidate’s experience, skills, educational and professional background, and overall qualifications. We offer a comprehensive package of benefits, including medical/dental/vision insurance, and 401(k).

#LI-KS1
#LI-Hybrid

DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Job applicant poster viewing center.