Project Executive

This role is responsible for the overall construction operations on multiple projects’ design, procurement, and construction, including cost, schedule, and quality control. Oversees all aspects of each client project, managing project managers and other similar roles, including the site management team, design team, contract administration, construction accounting, and others, to ensure the project's successful completion and customer expectations are met. The individual also coordinates all team bandwidth requirements with resource management.  

Essential Duties 

Client Management: 

• Manage multiple clients, ensuring satisfaction through every step of the project lifecycle.  

• Build on established client accounts, maintain current sales goals identify potential future opportunities, and share with applicable sales team members. Seeks opportunities for the continued expansion of services into the client’s business. 

• Ensure that the client is fully aware of the process, process deliverable expectations, and the necessary decisions to be made during the project. 

• Manages Project teams to deliver client expectations for deliverables and communications. 

• Ensure consistency of deliverables to meet the Standard of Care. 

• Provides client and team leadership to drive project programming, design, budgeting, and scheduling meetings with client and design team, including all follow-up regarding proposed or actual changes in any facet of the project(s) or project scope changes. Represents the organization as an escalation point for any customer-facing errors, implementing quick and encompassing corrective measures.  

Team Management: 

• Ensure clear goals and expectations are set for all team members.  

• Organize and conduct regular project team meetings to monitor design, documentation, and construction status. 

• Organize and conduct and publish regular owner’s status meetings. 

• Plan, organize, and staff key positions and provide overall supervision and management of project(s), including ensuring proper training for team members. 

Project Strategy: 

• Maintain the budget for the entire project and oversee the forecast to reflect the most accurate project cost.  

• Accountability for the review of unique execution strategies and decision-making processes. Leads all problem-solving necessary to arrive at conclusions.  

• Prepare to lead the client interface and OAC meeting, including project reporting, meeting minutes, action items, and all associated logs. 

• Prepare scopes of work, schedule requirements, subcontract value, reviews exclusions and special requirements for all subcontracts and change orders throughout the project. 

• Monitor/control construction through administrative direction of onsite personnel to ensure the project is completed according to approved specs, on schedule, and within the established project budget (monitor, review, and approve subcontractor and vendor invoices). 

• Prepare, monitor, and update master schedule in compliance with organizational standards; monitor 2-week rolling schedule and document project delays and causes. 

• Participate as an expert contributor to Operations and Safety meetings.  

• Represent and advocate company operations, safety requirements, and policies with field personnel, subcontractors, and owners. Ensure all reporting requirements for the government, subcontractors, owners, and the company are completed and submitted on time. 

• Provides regular project-level client interface. Prepared to travel and participate in all on-site meetings as a representative from the organization in person with client representatives.   

• Provides and manages coordination of all sub-consultants. 

• Work with the project team to ensure that all deliverables including but not limited to submittals and RFI’s are delivered on the project schedule. 

• Ensure that Safety, AHU inspectors quality control, and other inspectors are scheduled for site visits. 

• Selects, coaches, and develops staff. Sets clear expectations to inspire and motivate the team. Manages performance by recognizing achievement, providing feedback, and administering progressive discipline when necessary. 

Minimum Qualifications 

Education / Certification / License 

• Minimum associate degree in related field 

• Minimum bachelor’s degree or equivalent experience 

Work Experience 

• 10 years of field and previous PM and Construction experience 

• 8 years of direct management of employees and subcontractors 

• 8 Experience leading a team in conflict resolution, motivation, teamwork, and issue resolution 

Knowledge / Skills / Abilities 

• Demonstrated mastery in all project management-related tasks.  

• Understand construction techniques to a high degree in principle and practice, including HVAC, electrical distribution systems, low voltage systems, energy management control systems, fire/life safety systems, plumbing, framing, building envelope systems, concrete, and environmental issues (asbestos, lead-based paint, and mold) 

• Advanced understanding of cost estimating, including quantity survey (take-offs), square footage estimated costs, RS Means assembly of values and rates, $/ton, etc. 

• Working knowledge of and thorough understanding of construction equipment and techniques, drawings, and specifications, building materials, codes and standards and contract management, and prime contract requirements, including plans and specifications developed for the contract. 

• Microsoft Project Scheduling Analytical problem-solver with responsive follow-through to final resolution 

• Strong interpersonal and communication (verbal & written) skills. 

• Experience with the MSN Office Suite including Word, Outlook, Excel, Access, Project Scheduling (resource lading & baseline scheduling) and PowerPoint as well as Adobe Acrobat/Reader with Timberline experience desirable.  

Preferred Qualifications 

Education / Certification / License 

• Master’s degree in Engineering or related field  

• Professional Engineer, Project Management Institute  

Physical Requirements and Working Conditions 

While performing the duties of this job, the employee is regularly required to talk and listen; and use hands to manipulate objects or controls.  The employee is regularly required to stand and walk.  Occasionally, the incumbent may be required to stoop, bend, or reach above the shoulders.  The employee must occasionally lift up to 25 pounds. Specific conditions of this job are typical of frequent and continuous computer-based work requiring periods of sitting, close vision, and the ability to adjust focus. Travel required up 75% to project sites for meetings, inspections, and client interfacing.