Project Coordinator

Job Info

Title: Project Coordinator
Job Status: Full-time, regular
Reports to: Director of Project and Asset Management - Sarah Jane Hanss

Location: 3:2 hybrid schedule; 3 days in Boston office, 2 days remote (after initial 3-month in-office only training period)
Schedule: Monday-Friday, 9-5 PM, w/1-hour for lunch; occasional evenings and weekends
Target Start Date: August 3, 2026

Job Summary

Ready to build a foundation in solar project management? As Project Coordinator at Resonant Energy, you'll be an essential part of the team keeping solar projects on track, supporting Project Managers with the coordination, documentation, and application work that moves projects from contract through commissioning for affordable housing, nonprofits, and low-income communities.

What You'll Do: You'll support Project Managers across the full project lifecycle, organizing documentation, managing file systems, and ensuring nothing falls through the cracks. You'll also own the submission and tracking of utility interconnection and incentive applications, serving as Resonant's primary contact with utilities for coordination and portal navigation. As Resonant expands into new states across the Northeast, you'll help research permitting and interconnection requirements in new markets and build the processes that support that growth.

What Makes This Role Exciting: This is a real entry point into solar project management with meaningful ownership of processes that directly affect whether projects move forward on time. You'll develop hands-on expertise in interconnection, permitting, and project coordination across a growing multi-state portfolio, with clear opportunities to build toward a project management career in clean energy.

You'll Excel If You:

• Are energized by keeping complex projects organized and details airtight
• Take pride in accurate, thorough documentation and on-time delivery
• Want to build expertise in solar project development from the ground up
• Are excited to contribute to Resonant's expansion across the Northeast
• Want meaningful work that helps more communities access clean, affordable energy

Your Responsibilities

Project Coordination (85%)

• Support Project Managers in the coordination of complex solar projects
• Prepare and submit applications for utility interconnection; serve as the primary point of contact with utilities for coordination, submission, and portal navigation 
• Prepare and submit applications for project incentives
• Gather and organize project documentation to maintain internal and external file management systems (e.g., roof warranties, lien waivers)
• Coordinate with Project Managers to receive and submit project documentation (e.g., site evaluation, drawings, permits, interconnection service agreements) from installation partners 
• Lead new hire training on interconnection and incentive application processes 

Process Improvement (10%)

• Create templates, standard workflows, and assist with process improvements and new tool adoption for workflows with internal teams and external partners
• Track utility application corrections; consolidate learnings and propose actionable steps to reduce recurring issues 

Project Research (5%)

• Research historical requirements for projects, including coordination with municipal, state, and federal commissions
• Research permitting, interconnection, and incentive requirements for projects in new markets, including coordination with commissions on municipal, state, and federal levels; 
• Develop a permitting database to house this research

Your Qualifications

Alignment with our Principles

• Community: We support communities in leading their own clean energy transition and advocate for equitable solar policy.
• Equity: We build wealth in under-invested communities affected by the climate crisis and commit to anti-racist practices.
• Excellence: We do the right things, in the right way and prioritize social and environmental impact alongside economic goals in everything we do.
• Innovation: We implement creative solutions to expand solar access because the industry isn't moving fast enough.
• Integrity: We're trusted partners who communicate transparently and view profit as a means to expand our impact.
• Culture: We balance mission urgency with work-life balance, support, fun and investing in our team's growth.

Education, Experience & Credentials

• Bachelor's degree or 2+ years of comparable professional experience in project coordination, construction coordination, or a related field
• Demonstrated organizational skills and attention to detail in a documentation-intensive role
• Preferred:
  
  • Experience in solar, construction, or clean energy 
  • Familiarity with incentive or interconnection application processes

Ability to Demonstrate our Standards of Excellence

• Ownership: You can trust us to deliver—we take initiative, keep others informed, and demonstrate personal responsibility for outcomes and quality of work.
• Collaboration: You can connect and work well with us—we address issues that hinder teamwork directly, navigate disagreements with care, and openly contribute our ideas while building awareness of our blind spots.
• Adaptability/Resilience: You can count on us when things don't go as planned—we stay composed, adapt quickly, and find solutions instead of getting stuck or overwhelmed.
• Operational Excellence: You can rely on our work to be holistic and thorough—we deliver accurate results, anticipate how our work affects others, and actively improve processes along the way.
• Growth: You can learn and grow with us—we approach challenges with curiosity, exchange feedback constructively, help identify development opportunities, and value effort and collaboration alongside results.

Core Role Competencies

• Attention to Detail: Catches errors, inconsistencies, and missing information in application submissions, project documentation, and correction tracking before they create downstream delays or compliance issues
• Planning and Results Orientation: Manages multiple concurrent applications, documentation tasks, and coordination responsibilities with disciplined tracking and consistent on-time delivery
• Industry and Application Knowledge: Develops deep working knowledge of utility interconnection processes, incentive programs (e.g., SMART), and portal navigation, as well as electrical engineering and single line diagrams as it pertains to interconnection
• Dynamic Learning Mindset: Rapidly absorbs new market requirements, policy updates, and application processes across states, and proactively identifies opportunities to improve how the work gets done
• Communication: Communicates clearly and professionally with utilities, Project Managers, and external partners—providing accurate status updates, flagging issues early, and navigating corrections with appropriate urgency
• Problem Solving and Decision Making: Identifies patterns in application corrections and coordination bottlenecks, develops practical solutions, and proposes process improvements that reduce recurring issues

Computing, Software and Language Skills

• Ability to use Google Workspace products 
• Proficiency in either Google Sheets or Microsoft Excel
• Ability to use a Macbook/Apple OS
• Native or fluent English language skills
• Preferred:
  • Proficiency in Salesforce

Working Environment & Conditions

Work Environment 

• This role primarily works in a standard, temperature controlled office environment on the second floor of a building with an elevator
• Constant sitting or standing; standing desks are provided
• Constant computer use
• No exposure to hazards
• No exposure to adverse conditions

Travel

• Occasional site visits that require driving; the company reimburses mileage at federally set rates

Compensation & Benefits Package

Compensation

• Base Salary: $57,500 - $62,500

Comprehensive Health & Wellness

• Healthcare: 100% premium coverage for you and your children, 33% coverage for your spouse
• Dental: 100% premium coverage for you
• Vision: Affordable premium w/exam, glasses, and contacts allowances
• Mental Health Support: $100 monthly reimbursement for mental health services
• Health and Dependent Care FSA: Save money on pre-tax deductions for necessary expenses
• Retirement: 401k with 3% employer match to help build your financial future

Generous Time Off

• Vacation: 13 days annually
• Sick Leave: 8 days annually
• Holidays: 13 annually
• Parental Leave: Up to 12 weeks fully paid time to bond
• Community Impact: 8 hours for volunteering, GOTV, and protest
• Voting Leave: 3 hours off to do your civic duty
• Other time as necessary, e.g. Jury duty, bereavement, etc.

Growth & Development

• Professional Development Budget: $500/year dedicated to your growth
• Culture Building: Quarterly company-wide events for fun and giving back

Commuter & Lifestyle Benefits

• Commuter Support Options:
• Monthly T-pass
• Commuter Rail reimbursement
• Bike allowance for eco-friendly commuting
• Schedule Flexibility: Option for 8am-4pm schedule to fit your life
• Remote Work: 6 weeks of fully remote work flexibility annually
• Friday Hard Stop: End work at 4pm to socialize with your colleagues

Employee Ownership Opportunity

Become a true partner in our mission - Eligible to apply after 3 years:

• Eligible for Options Agreement or Profit Sharing - real financial participation
• Unlimited PTO - trust-based time off
• Democratic Voice - voting to elect delegates to join founders in making key company decisions
• Shape Our Future - direct input on strategic direction

Join a company that invests in your success, respects your whole life, and offers you the chance to become an owner in meaningful work.

EEO Statement

Resonant Energy is committed to the principles of equal employment; we uphold all federal, state, and local laws providing equal employment opportunities, as well as raise the bar to ensure equal employment opportunity for individuals that the law does not protect. All applicants will be considered without regard to race, color, ancestry, national origin, religion, sex, gender identity, gender expression, sexual orientation, pregnancy or pregnancy condition, reproductive health decision-making, age, disability, medical condition, genetic information, marital status, military or veteran status.

Apply Today!

Please submit a cover letter telling us about your interest in this position at our company and why your interests, experiences, and skills make you a great candidate.

Applicants must be authorized to work for any employer in the U.S. At this time, we are unable to sponsor, take over sponsorship or consider applicants with future sponsorship needs for an employment Visa.

If you need assistance in submitting your application to accommodate a disability, please contact Leah Blaxter, Sr. People Operations Manager at (508) 433-0117.