Project Coordinator

The Project Coordinator’s role at Iron Mountain is to coordinate activities, resources, costs, and information and bring to the Program Manager's attention and coordination issues that s/he cannot resolve.

• A Project Coordinator (PC) reports to a Project or Program Manager and synchronizes all the operations involved in completing a project or multiple projects in a program..

  • The PC must:

    • Adhere to the PRINCE 2 Delivery Framework.

    • Be adaptable, versatile, and skilled at:

      • Multitasking

      • Good organization of administrative duties

      • Teamwork

      • Working well under timelines

      • Facilitation to keep the project focused on its objectives.

• The primary responsibility of a PC is to keep the project and all related processes running smoothly.

Responsibilities include the following. Other duties may be assigned.

This position will be responsible for:

• Manage a workstream in a project, if assigned

  • This will be equivalent to managing a mini-project and may include:

    • Creating a subsidiary project schedule

    • Creating a Smartsheet instance and managing updates.

• Organizing and maintaining project files and sites. 

• Assisting with monitoring the project budget, scheduling meetings, and preparing presentations. 

• Overseeing the activities of project teams

• Disseminating project information to stakeholders

• Developing and maintaining project deliverables under the direction of the PM or PC

• Taking notes during meetings

• Preparing meeting materials, including reports, presentations, and agenda

• Responding to stakeholder inquiries

• Assist in establishing the Project scope

• Assist in developing the Statement of Work (SOW), if needed

• Assist in the development of the Project Plan (Charter) and gain approvals

• Alert the Project Manager to any “out of scope” activity

• Assist with Financial Updates/Forecasts

• Assist in resource Forecasting/Planning

There are a few skills that are crucial including:

• Excellent oral and written communication skills

• Proficiency with basic office computer programs, such as Google Sheets & Doc’s

• Must be punctual

• Must be able to take direction

• Must be highly organized