Supports creative agency project execution through project setup, scheduling, task assignment, documentation, deliverable tracking, status reporting, quality assurance, meetings, and workflow coordination. The role helps maintain project momentum, communication, and timely client delivery while developing project management expertise.
About BRAINS
BRAINS is an independent creative agency and proud B-Corp. We're a group of no-a**hole, roll-up-our-sleeves creatives, united by a mission to spark market and cultural impact and connect people around shared values and passions. We partner with mission-driven brands looking to rethink and rewrite industry norms.
About the Role
We are looking for a contract Project Coordinator to support project execution by assisting with scheduling, documentation, and quality assurance. You’ll gain hands-on experience in managing projects within our fast-paced agency environment.
Key Responsibilities
Project Management & Delivery
- Assist with project setup: timelines, task assignments, and documentation.
- Track deliverables and update project status reports.
- Support QA and review processes before deliverables are sent to clients.
- Learn project management methodologies and best practices.
Team Operations & Collaboration
- Help coordinate internal meetings and manage workflow tools.
Who You Are
- A Motivated Organizer
You bring an eagerness to dig in and learn systems with a keen eye for efficiency. - A Systems Thinker
You’re excited by the idea of designing workflows that balance structure with flexibility. - A Skilled Communicator
You bring clarity, empathy, and precision to how you communicate—whether with clients, internal teams, or team leadership. - A Confident Problem-Solver
You stay calm under pressure and have a knack for untangling complexity, resolving issues, and keeping momentum.
Experience
- 1-3 years of agency project management experience, ideally in a creative/advertising environment, including internships.
- Strong multitasking, organizational, and communication skills.
- Eagerness to learn and grow within project management.
At BRAINS, we believe brilliant work happens when strategy, creativity, and execution are fully aligned. As a Project Coordinator, you’ll ensure our ideas not only inspire but land powerfully, on time and with impact.
Similar Jobs
Aerospace • Information Technology • Software • Cybersecurity • Design • Defense • Manufacturing
Operate and maintain Insitu unmanned aircraft systems, plan and execute missions, collect/analyze payload and video data, perform pre/post-flight checks and maintenance, support customers in field deployments, and complete inventory and mission reporting. Deployable to remote/austere locations up to 70% travel.
Top Skills:
Basic NetworkingIntegratorRq21ScaneagleUas
Aerospace • Information Technology • Software • Cybersecurity • Design • Defense • Manufacturing
Operate and maintain Insitu unmanned aircraft systems, conduct preflight planning and mission briefings, collect and analyze flight data, perform troubleshooting and field maintenance, coordinate with customers and subject-matter experts, manage spares inventory, and deploy worldwide in austere environments to support customer missions.
Top Skills:
Basic NetworkingIntegratorRq21ScaneagleUas Platforms
Aerospace • Information Technology • Software • Cybersecurity • Design • Defense • Manufacturing
Support export compliance for unmanned aerial systems: draft, submit, and manage ITAR/EAR licenses and commodity jurisdiction requests; classify technical data; manage license lifecycle and documentation; coordinate with stakeholders and provide licensing guidance as an empowered official.
Top Skills:
ExcelMicrosoft TeamsOcr EaseSharepoint
What you need to know about the Boston Tech Scene
Boston is a powerhouse for technology innovation thanks to world-class research universities like MIT and Harvard and a robust pipeline of venture capital investment. Host to the first telephone call and one of the first general-purpose computers ever put into use, Boston is now a hub for biotechnology, robotics and artificial intelligence — though it’s also home to several B2B software giants. So it’s no surprise that the city consistently ranks among the greatest startup ecosystems in the world.
Key Facts About Boston Tech
- Number of Tech Workers: 269,000; 9.4% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Thermo Fisher Scientific, Toast, Klaviyo, HubSpot, DraftKings
- Key Industries: Artificial intelligence, biotechnology, robotics, software, aerospace
- Funding Landscape: $15.7 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Summit Partners, Volition Capital, Bain Capital Ventures, MassVentures, Highland Capital Partners
- Research Centers and Universities: MIT, Harvard University, Boston College, Tufts University, Boston University, Northeastern University, Smithsonian Astrophysical Observatory, National Bureau of Economic Research, Broad Institute, Lowell Center for Space Science & Technology, National Emerging Infectious Diseases Laboratories
