Procurement Operations Manager

Onebrief is collaboration and AI-powered workflow software designed specifically for military staffs. By transforming this work, Onebrief makes the staff as a whole superhuman - meaning faster, smarter, and more efficient.

We take ownership, seek excellence, and play to win with the seriousness and camaraderie of an Olympic team. Onebrief operates as an all-remote company, though many of our employees work alongside our customers at military commands around the world.

Founded in 2019 by a group of experienced planners, today, Onebrief’s team spans veterans from all forces and global organizations, and technologists from leading-edge software companies. We’ve raised $123m+ from top-tier investors, including Battery Ventures, General Catalyst, Insight Partners, and Human Capital, and today, Onebrief is valued at $1.1B. With this continued growth, Onebrief is able to make an impact where it matters most.

Reporting to the Head of Finance, the Procurement Operations Manager will own Onebrief’s end-to-end purchasing, vendor management, and procurement processes. You’ll manage operations in our procurement tool, ensure seamless integration with NetSuite, and partner with department heads to align procurement decisions with company strategy and budget.

You’ll also collaborate closely with the IT team to oversee enterprise software vendors — from sourcing and renewals to compliance and license management — ensuring alignment between operational needs, security standards, and financial goals.

This role is ideal for someone who thrives in a scaling environment and enjoys building systems that bring clarity, efficiency, and financial discipline to a fast-moving organization.

• Own and improve the full procurement process from intake through purchase order creation, vendor onboarding, and invoice management.

• Partner with department heads to plan and execute purchases in line with budgets and forecasts, providing financial visibility and spend discipline.

• Collaborate with IT to manage enterprise software vendors, coordinate renewals, and ensure licensing and compliance standards are met.

• Optimize the Netsuite integration, ensuring accurate data flow and seamless coordination between procurement and accounting.

• Oversee vendor management — including onboarding, compliance tracking, and contract renewals in partnership with Finance, Legal, and IT.

• Develop and enforce procurement policies that balance agility, control, and accountability.

• Monitor company-wide spend and vendor performance, identify cost-saving opportunities, and provide actionable insights to Finance and department leaders.

• Support budgeting and forecasting processes by maintaining accurate spend data and helping translate purchasing activity into financial projections.

• Drive continuous improvement in procurement systems and workflows to support scalability and efficiency.

• 7+ years of experience in procurement operations, purchasing, or finance operations — ideally in a high-growth SaaS or technology environment.

• Hands-on experience managing a procurement/spend management platform (e.g. Zip, Coupa, Airbase, Procurify).

• Strong understanding of NetSuite and its integration with procurement and AP processes.

• Demonstrated experience supporting budgeting, forecasting, and spend management in collaboration with FP&A or Finance.

• Experience working cross-functionally with IT, Legal, and Finance teams on software licensing, renewals, and vendor compliance.

• Proven ability to build and scale procurement processes that enable growth while maintaining control.

• Analytical and detail-oriented, with strong process discipline and business judgment.

• Excellent communication and stakeholder management skills.

Preferred Qualifications

• Experience implementing or optimizing procurement systems or ERP integrations.

• Background in Finance or Accounting, with knowledge of AP workflows and expense classification.

• Familiarity with SaaS procurement, software licensing, and vendor compliance management.

Notice to Third Party Recruitment Agencies
Please note that Onebrief does not accept unsolicited resumes from recruiters or employment agencies. In the absence of an executed Recruitment Services Agreement, there will be no obligation to any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without an agreement Onebrief explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, shall be deemed the property of Onebrief.