Procurement Operation (Maternity Leave Replacement)

Job Description
About Us
HiBob helps modern, mid-size businesses transform the way they manage people, giving
HR and managers everything they need to connect, engage, develop, and retain top talent.
Since 2015, we've achieved consecutive triple-digit year-over-year growth, backed by our
incredible team of Bobbers worldwide. More than 5300 midsize and multinational
companies, including Monzo, Happy Socks, Gong, Fiverr, and VaynerMedia, trust Bob to
enhance their employee experience.
About the Role
We are seeking a Procurement Operations professional to manage and optimize day-to-day procurement activities across the organization. This role focuses on ensuring smooth P2P operations, supporting internal stakeholders, maintaining systems (Zip, Asana, PayEm), and driving process improvements to enhance efficiency and user experience.
Job Requirements

• Strong understanding of financial and procurement (P2P) processes
• Proven experience in procurement operations or a similar role
• Experience with procurement systems (Zip - advantage)
• Excellent problem-solving skills and ability to troubleshoot independently
• Strong communication and stakeholder management skills
• Ability to manage multiple tasks in a fast-paced environment
• Experience working with cross-functional teams (Finance, IT, MIS)

Job Responsibilities

• Monitor and manage procurement requests in Zip, identifying and resolving issues proactively
• Provide real-time support to employees via Slack and Asana, guiding them through procurement processes
• Maintain and optimize approval workflows and permission structures
• Manage user communications, including updates, announcements, and system changes
• Oversee vendor onboarding processes and coordinate with internal and external stakeholders
• Maintain and update procurement documentation and internal portals
• Conduct user training sessions and support onboarding for new teams
• Review and implement new system features (primarily Zip) on a regular basis
• Reassign and manage tasks during employee offboarding to ensure continuity
• Lead process improvements based on data analysis and operational insights

Benefits
Join our village
HiBob is a village filled with amazing people and we're especially proud of that. It's a place where Bobbers can be themselves. We're about fun, dreams, hopes and ambition, just as much as we are about precision, growth, and top performance. Becoming a Bobber means you'll receive competitive compensation, benefits, and pre-IPO equity alongside all of this:

• Company share options plan
• We have a flexible hybrid working model
• Work from home allowance - to get your home office set up!
• Payment for sick leave from the first day
• 2 Social Impact days per year for volunteering
• Annual Headspace subscription and wellness benefits
• Awesome employee referral program - $2,500 for each successful referral with an additional ambassador programme
• 10bis or Cibus/Wolt - you get to pick!
• Transportation allowance
• Dog-friendly
• Temporary remote work from anywhere in the world for up to 2 months (after 6 months of employment)
• Fun company and team social events (locally and virtually with our global teams)
• Bob Balance Days - 4 additional days within a calendar year - Enjoy a company-wide long weekend at the beginning of each quarter

If this sounds like something you've been looking for, we'd love to have you. Come on, join our village!