Executive Support Specialist

Cambridge Mobile Telematics (CMT) is the world’s largest telematics service provider. Its mission is to make the world’s roads and drivers safer. The company’s AI-driven platform, DriveWell Fusion®, gathers sensor data from millions of IoT devices — including smartphones, proprietary Tags, connected vehicles, dashcams, and third-party devices — and fuses them with contextual data to create a unified view of vehicle and driver behavior. Auto insurers, automakers, commercial mobility companies, and the public sector use insights from CMT’s platform to power risk assessment, safety, claims, and driver improvement programs. Headquartered in Cambridge, MA, with offices in Budapest, Chennai, Seattle, Tokyo, and Zagreb, CMT measures and protects tens of millions of drivers across the world every day.

CMT is looking for a sharp, trustworthy, and adaptable Executive Support Specialist to support our Chief Technology Officer. This is a high-impact, highly visible role supporting one of the company’s most senior and technical leaders. You will help streamline and scale their effectiveness by managing a wide range of responsibilities—strategic and administrative—across internal operations, external communication, product initiatives, and intellectual property.

If you're intellectually curious, detail-oriented, energized by fast learning, and excited to help great leaders be even better, we’d love to meet you.

Responsibilities:

• Use judgment and discretion to proactively manage the office of the CTO, and provide occasional support to the wider Senior Management team as needed
• Serve as a trusted proxy for the CTO, including drafting and sending internal and external communications
• Own full administrative support for the CTO, including inbox triage, document preparation, meeting notes, and project tracking
• Manage a complex, dynamic calendar, balancing meetings, deep work time, and internal/external responsibilities
• Plan and coordinate all domestic and international travel, including bookings, itineraries, and pre-reads
• Resolve scheduling conflicts and ensure meetings are thoughtfully structured and well-prepared
• Attend key meetings to take notes, track follow-ups, and drive accountability
• Proactively monitor outstanding tasks and deadlines, and help manage them to closure
• Organize and maintain documentation related to patents, IP, research, and legal processes
• Act as a liaison with internal teams (engineering, product, legal, people, etc.) and external partners
• Communicate via email, Slack, and text—responding flexibly to ensure workflows stay unblocked
• Provide ad hoc support to the Senior Management Team, including calendar coordination and collaboration with People Operations on events, communications, or policy/process updates
• Continuously look for ways to improve systems and processes using tools like Google Sheets, Notion, or emerging AI platforms/tools
• Maintain a “no task is too small” mindset, balancing high-level responsibility with hands-on execution
• Complete any additional tasks as they arise

Qualifications:

• Bachelor’s degree or equivalent years of experience and/or certification in a related field
• 7+ years of administrative experience, including 3+ years supporting C-suite or senior executives
• Strong writing and verbal communication skills, with impeccable attention to detail
• High level of discretion, judgment, and maturity—trusted to handle sensitive or confidential topics
• Demonstrated ability to learn quickly and adapt in dynamic, high-trust environments
• Excellent organizational skills and proactive time management—especially around conflicting priorities
• Tech-savvy and resourceful—comfortable using or learning tools like Slack, Google Workspace, Notion, and exploring other tools to uplevel efficiency
• A natural relationship-builder who is personable, credible, and respected by all levels of an organization
• Proven ability to manage ambiguity, prioritize without much direction, and just "figure things out"
• A collaborative spirit and no-ego approach—whether you’re booking a last-minute flight or flagging a strategic priority

Nice to Have:

• Experience organizing patent, IP, or legal documents
• Event planning or team operations background
• Experience supporting highly technical leaders or founders

Compensation and Benefits:

• Fair and competitive salary based on skills and experience, and annual performance bonus
• Equity may be awarded in the form of Restricted Stock Units (RSUs)
• Medical, Dental, Vision and Life Insurance, matching 401k, short-term & long-term disability and parental leave
• Unlimited Paid Time Off including vacation, sick days & public holidays
• Flexible scheduling and work from home policy depending on role and responsibilities

Additional Perks:

• Feel great working to improve road safety around the world!
• Join one of our many employee resource groups including Black, AAPI, LGBTQIA+, Women, Book Club and Health & Wellness
• Extensive wellness, education and employee assistance programs
• CMT will do all that is possible to support our employees and create a positive and inclusive work environment for all!

Commitment to Diversity and Inclusion:

At CMT, we believe the best ideas come from a mix of backgrounds and perspectives. 

We are an equal-opportunity employer committed to creating a workplace and culture where everyone feels valued, respected, and empowered to bring their unique talents and perspectives. Diversity is essential to our success, and we actively seek candidates from all backgrounds to join our growing team. 

We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status or disability state. CMT is headquartered in Cambridge, MA. To learn more, visit www.cmtelematics.com and follow us on X @cmtelematics.