Preconstruction Manager EPC

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Summary:   

The Preconstruction Manager leads and manages preconstruction activities (solar, high-voltage, battery storage) from an initial opportunity through to construction kick-off on RES EPC opportunities, effectively standing in and acting as the project manager until the opportunity is secured and fully handed over to the selected execution team. The Preconstruction Manager is responsible for coordinating and interfacing with the business line executives and business development; managing and leading all engineering, estimating, and procurement activities required to properly and effectively plan the project; working with operations and scheduling to prepare winning execution strategies and schedules; ensuring that the project technical and commercial requirements align with business and owner objectives and constraints; supporting the development of contracts and contract exhibits; and ensuring a seamless transition of projects from the initial proposal phase through contracting and into construction.  The Preconstruction Manager communicates, plans, and collaborates closely with the executive, business development, proposals, engineering, estimating, procurement, contract, legal, risk, tax, and construction teams.  This position works closely with all groups in standardizing procedures, methods, and processes leading to the successful kick-off and hand-over of projects to the construction teams. Directly performs the preconstruction management duties on specific projects or hires and manages other Preconstruction Managers to perform those duties.

The Preconstruction Manager leads preconstruction activities for solar, high-voltage, and energy storage EPC opportunities from initial pursuit through construction handoff. Serving as the project lead during the development and proposal phases, this role coordinates cross-functional teams to develop project strategies, manage engineering, estimating, procurement, scheduling, and contracting activities, and align technical and commercial requirements with business objectives. The Preconstruction Manager ensures a seamless transition from opportunity development through project award and turnover to the execution team while driving standardized processes and preconstruction excellence across the organization.

Requirements:     

Project Management

• Works cross-functionally with engineering, estimating, procurement, contracts, legal, risk, tax, business development, and operations to take the project from the RFP phase through to construction kick-off.
• Develops the project execution strategy for the proposal. Identifies key stakeholders and personnel needed.
• Reviews proposal price, schedule and other requisite deliverables with input from the construction operations team and support stakeholders.
• Prepares initial construction schedule and cash flow/cancellation deliverables as required.
• Coordinates efforts with estimating, engineering, construction and customer/owner to ensure accurate bidding documents.
• Monitors design scope for changes affecting budget, schedule and construction execution. Identifies the cause of changes and documents and communicates identified changes.
• Provides input and creates content for risk reviews, proposal reviews, and management meetings.
• Leads value engineering and value enhancement efforts as required, including developing items and lists, compiling ideas, and presenting information to the proposal team.
• Reviews Contracts, Exhibits (eg, scopes of work), engineering packages, estimates and proposal packages to ensure consistency and compliance.
• Ensures turnover of a project from Preconstruction to Construction is appropriately done with the right hand-off meetings, and all information is transferred to the operations team via the Project Kick-off process and Procore.
• Participates in presentations with potential clients, as required, and assists in reviewing and approving contracts before signing.
• Works closely with customers/owners to define project expectations and success goals, including key factors to focus on within the design phase.
• Works with business development to establish or maintain excellent customer relationships.
• Gathers feedback and tracks clarifications during the design process.
• Identifies future projects and collaboration opportunities.
• Facilitates incorporation of constructability, logistics solutions, customer expectations, and critical success factors into project programming and conceptual design activities.
• Supports estimating team members in developing or evaluating technical design aspects of projects, including drawings, specifications, and scheduling.
• Supports estimating and engineering project management teams in review and evaluation of subcontractor proposals and pricing.
• Creates assumptions, clarifications, exceptions (ACE) documents, and risk & opportunity log as part of the proposal and estimating process.
• Develops and leads the preparation and presentation of project proposals.
• Facilitates and leads relevant Stage Gate and executive review/approval meetings.
• Acts as (interim) Project Manager on RES 3rd Party Construction projects until the Project Manager has been assigned.
• Tracks and organizes project information, documents, and correspondence.
• Participates in the Project Kick-off process. Leads the SG1b RFP Kickoff meetings and prepares the requisite deliverables to guide internal parties for this meeting.
• Populates and manages required documentation in Procore and Sharepoint.
• Assigns deliverables and follows up on action items.
• Ensures required resources, supplies, subcontracts, and permits are in place to support mobilization.
• Facilitates review of drawings, specifications, and other construction documents and communicates issues, the accuracy of information, and potential risks.
• Acts as the primary point of contact with project owners, third-party engineers, and consultants during the preconstruction phase.
• Learns and understands the project owner's needs, goals, constraints, and requirements; works with the project team to incorporate them into the design and technical specifications.
• Promotes and facilitates open communication and issue resolution both internally and externally.
• Leads the preconstruction team in making critical project decisions at the right time to maintain the project schedule.
• Coordinates, reviews, and provides comments on design documents.
• Manages the bidding and contracting of preconstruction-related work, including geotechnical and geophysical investigation, topographical survey mapping, and utility location/service surveys.
• Coordinates preconstruction site access and site conditions/constructability reviews and reporting. Includes compliance with RES safety program for preconstruction activities.
• Follows safety and security procedures, determines appropriate action, reports potentially unsafe conditions, and adequately uses materials and equipment.
• Ensures the site is ready for mobilization.

Standardization

• Complies with pre-con processes and procedures with Stage-Gate requirements.
• Partners with the project Kick-off process and procedures.
• Identifies areas for continuous improvement of the process(es).

Contracts

• Assists in the negotiation of owner contracts and exhibits as needed.
• Supports procurement and project management teams in negotiating and executing vendor supply agreement and subcontractor agreements.
• Works with the contracts and legal team to negotiate and close construction contracts, with a high focus on exhibits and ancillary documentation, including the ability to read and write scopes of work.
• Attends work regularly and punctually, as scheduled or expected. Make oneself available to support meetings and obligations over a wide range of time zones (US Eastern to Pacific).
• Complies with Employee Handbook, Code of Conduct, and Company Policies & Procedures.

Additional Responsibilities: 

• Presents, supports, and leads-by-example with a safety and quality-oriented attitude.
• Exhibit RES core values: Passion, Accountability, Collaboration, Excellence.

Qualifications:  

• Bachelor's degree in engineering or another construction/technical related field required.
• PMP or similar project management training preferred.
• 3 or more years of relevant construction or engineering experience required.
• Ability to travel 5 to 15% required.
• Must possess a valid Driver's License.
• Highly organized with a solid ability to manage multiple projects in parallel with a sense of urgency.
• Ability to work independently with minimal supervision.
• Ability to supervise and guide indirect reports as needed.
• Quickly develops an understanding of the project using the available resources.
• Ability to manage and problem-solve complex technical and commercial issues.
• Approaches problems by using a logical, systematic, and sequential approach.
• Ability to utilize imaginative and innovative approaches to solve problems and address potential risks.
• Proven positive and professional attitude.
• Intimate knowledge of the Solar construction process across civil, electrical, structural, and mechanical scopes. Knowledge of high voltage, battery storage, SCADA, and discipline specific commissioning and testing processes is a plus.
• Skilled in Microsoft Office suite programs.
• Skilled in the use of Google Earth and GIS software.
• Skilled in use of Primavera P6 scheduling software.
• Skilled in the use of Procore and Sharepoint.
• Experience with HCSS Heavy Bid is a plus.
• Ability to flex responsibilities based on project resource availability.
• Functional competencies include system thinking, attention to detail, collaboration, prioritization, and responsibility/stewardship.

Anticipated base salary range:  $133,000 - $166,000

The final agreed upon compensation is based on individual education, qualifications, experience, and work location. This position is bonus eligible.

RES offers benefits that are effective first day of employment. These benefits include the following:

• Medical, Dental and Vision
• Health Savings Account with employer contribution
• Flexible Spending Accounts
• 4x pay Basic Life and Voluntary Life
• Short and Long Term Disability
• Accident, Hospital, and Critical Illness
• 401 (k) plan with 6% company match
• 4 weeks Paid Time Off (PTO) and 10 Paid Holidays
• Tuition Reimbursement and Green Car Reimbursement
• Volunteer and Charity Matching
• Paid Parental Leave and Paid Sabbatical Leave
• Employee Referral Bonus
• Employee Discounts and Wellness programs
• Wellness Reimbursement

Physical requirements and environment: 

The work environment and physical demands characteristics are representative of those the employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Rarely: Climbing, crouching, kneeling, pulling/pushing/lifting between 5-15lbs., and stooping are required. 

Occasionally: Carrying 5-15lbs., gripping, handling, pinching, and walking are required.

Frequently: Standing is required.

Constantly: Reading, grasping, hearing, reaching, vision, repetitive motion, and sitting is required. 

Occasionally exposed to extreme cold, heat, and humidity, wet climates, noise, hazards, and vibration in the working environment.

We maintain a drug-free workplace.  Candidates will be required to pass a pre-employment background investigation and drug test as a condition of employment.

RES is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

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