PMO Coordinator

What we’re all about.

Do you ever have the urge to do things better than the last time? We do. And it’s this urge that drives us every day. Our environment of discovery and innovation means we’re able to create deep and valuable relationships with our clients to create real change for them and their industries. It’s what got us here – and it’s what will make our future. At Quantexa, you’ll experience autonomy and support in equal measures allowing you to form a career that matches your ambitions. 41% of our colleagues come from an ethnic or religious minority background. We speak over 20 languages across our 50+ nationalities, creating a sense of belonging for all. 

We're heading in one direction, the future. We’d love you to join us.

The opportunity.

The PMO function is the operational backbone of our Professional Services team — connecting delivery, operations, and finance to ensure smooth execution across projects.

As our PMO Coordinator, you’ll support the Regional PMO Lead in driving operational excellence, resource planning, and project coordination.

You’ll play a key role in ensuring that teams are equipped with the right resources, processes run efficiently, and project data remains accurate and up to date — all within a supportive, collaborative, and hybrid working environment.

What you’ll be doing.

Stakeholder Management & Collaboration

• Act as a key liaison between Delivery Teams, Project Managers, and PMO leadership within your region.
• Build and maintain strong relationships with internal stakeholders, ensuring clear communication and smooth project coordination.
• Support cross-functional meetings, track actions, and ensure follow-ups are completed.
• Help align project and resource priorities with business objectives.

Project Coordination & Process Excellence

• Support the PMO Regional Lead in maintaining and improving PMO tools, processes, and documentation.
• Ensure accurate and timely updates in systems such as Kimble/Kantata and maintain data integrity for Power BI dashboards and timesheets.
• Assist with financial tracking and reporting, ensuring projects stay within budget and follow governance protocols.
• Work closely with finance and delivery teams to monitor progress, flag risks, and support informed decision-making.
• Help identify and implement small process improvements to enhance efficiency and consistency across teams.

Resource Planning & Optimisation

• Support regional resource planning activities — tracking team capacity, utilisation, and demand forecasting.
• Assist with resource assignments, conflict resolution, and coordination of project staffing needs.
• Ensure up-to-date visibility of resource availability across regions.
• Contribute to continuous improvement of resource management practices.

What you’ll bring.

• Previous experience in project coordination, PMO support, operations, or administration, ideally within a project-based or professional services environment.
• Strong organisational skills and attention to detail, with the ability to manage multiple tasks and priorities.
• An interest in resource planning, scheduling, or capacity management, with some exposure to these areas being a plus.
• Basic financial awareness and confidence working with numbers — experience supporting budget tracking or cost reporting would be an advantage.
• Excellent communication and teamwork skills, with the ability to build positive relationships across different teams.

Our perks and quirks. 

At Q, we help you realise your full potential, thrive in your role, and enjoy what you do — all while being recognised and rewarded with a wide range of benefits.

We offer: 

• 💰 $75,000 – $85,000 salary range, based on experience, location, and role responsibilities + company bonus
• 🏦 100% 401K match up to 5%
• 🏥 Comprehensive benefits coverage, including mental health support, fitness reimbursements, and financial well-being resources
• 🚆 Tax-advantageous benefits, such as commuter, healthcare, and dependent care plans
• 🌴 Competitive annual leave, parental leave, PTO, and observed holidays
• 🧘 Well-being benefits, including a free Calm App subscription and Wellbeing ½ days off
• 📚 Continuous training and development, with access to Udemy Business
• 🌍 Work from Anywhere Scheme – spend up to 2 months working outside your country of employment within a 12-month period

Our mission

We have one mission. To help businesses grow. To make data easier. And to make the world a better place. We’re not a start-up. Not anymore. But we’ve not been around that long either. What we are is a collection of bright, passionate minds harnessing complexities and helping our clients and their communities. One culture, made of many. Heading in one direction – the future.

It's all about you

Quantexa is proud to be an Equal Opportunity Employer. We’re dedicated to creating an inclusive and diverse work environment, where everyone feels welcome, valued, and respected. We want to hear from people who are passionate about their work and align with our values. Qualified applications will receive consideration for employment without regard to their race, colour, ancestry, religion, national origin, sex, sexual orientation, gender identity, age, citizenship, marital, disability, or veteran status. Whoever you are, if you’re a curious, caring, and authentic human being who wants to help push the boundaries of what’s possible, we want to hear from you.

Internal pay equity across departments is crucial to our global compensation philosophy. Grade level and salary ranges are determined through interviews and a review of experience, education, training, knowledge, skills, and abilities of the applicant, equity with other team members, and alignment with market data.

Quantexa is committed to providing reasonable accommodations in our talent acquisition processes. If you require support, please inform our Talent Acquisition Team.

start. don’t stop – Apply.