Recruiting Coordinator

Thoughtful AI builds agentic artificial intelligence that automates the revenue‑cycle management workflows powering modern healthcare. Our Warrior culture prizes ownership, curiosity, and relentless execution in pursuit of better outcomes for providers and patients. We are backed by world‑class investors and scaling quickly—join us and help craft the talent engine that fuels our growth.

We are hiring a detail‑obsessed Recruiting Coordinator to orchestrate every administrative step of the interview process here at Thoughtful. You will serve as the connective tissue between Talent Acquisition, our candidates and our internal stakeholders —owning interview logistics, candidate experience, treating process coordination as a "product" —so hiring managers and recruiters can focus on finding and closing exceptional Warriors.

• Coordinate end‑to‑end interviews—owning requisition kick‑offs, calendar invites, panel builds, room/Zoom logistics, interviewer prep packets, and day‑of troubleshooting.
• Deliver white‑glove candidate experience—proactively communicate timelines, travel, reimbursements, and next steps.
• Maintain the ATS (Greenhouse) with pristine data: candidate statuses, interview feedback, and pre-hire tasks.
• Reporting & Analytics— track essential recruiting and people operations metrics providing visibility to Talent Acquisition and Talent teams on regular cadence.
• Special projects—support employer branding, career‑site updates, and People Ops process documentation.

• 3–5 years in recruiting coordination, HR operations, or similar administrative roles within high‑growth tech or healthcare.
• Mastery of ATS platforms (Lever, Greenhouse, or equivalent).
• Calendar ninja: proven ability to manage complex, multi-location interview schedules across time zones.
• Working knowledge of I‑9, E‑Verify, and basic employment law; comfortable handling confidential data.
• Proficiency with Google Workspace, Notion, and Slack; Canva skills a plus for employer‑branding assets.
• Meticulous attention to detail, process thinker, and relentless follow‑through.
• Warm communicator who elevates candidate and employee experience.

• Impact at scale—ensure every new Warrior arrives ready to change healthcare.
• Ownership—design and refine the backbone of our People Ops function.
• Hybrid flexibility in vibrant Austin tech scene.
• Competitive compensation, equity, comprehensive health benefits, 401(k), generous PTO policy.
• A Warrior culture that invests in continuous growth and celebrates bold ideas.