The Payroll Supervisor oversees payroll operations, ensuring compliance and accuracy while leading a team of specialists and improving processes.
At Colibri, culture is a critical part of our collective success, and we live our values everyday: Love, Joy,
Boldness, Teamwork and Curiosity. These values guide our interactions with each other, our customers,
and the community as a whole.
We have a rich and storied history. Colibri is one of the pioneers of online professional education,
introducing some of the first web-based professional education courses in 2001. Today, the company’s
family of brands are the leading online professional education platforms in their respective end-markets.
We proudly to serve >1 million customers annually and employ more than 1,500 mission-aligned
professionals. To learn more, please visit: www.colibrigroup.com
Position Overview
The Payroll Supervisor is responsible for overseeing the day-to-day operations of the payroll department, ensuring the accurate and timely processing of payroll across all 50 U.S. states and select international locations. This role ensures compliance with all applicable regulations, leads and develops a team of payroll specialists, and supports ongoing process improvements. The Payroll Supervisor also serves as a key partner in managing payroll systems, resolving issues, and delivering an exceptional employee experience.
What you'll do:
- Oversee the accurate and timely processing of payroll, including wages, deductions, and taxes.
- Ensure adherence to federal, state, and local payroll regulations.
- Supervise daily operations of the payroll team, ensuring staff meet accuracy and deadline expectations.
- Maintain and update payroll records and employee data; verify timekeeping records and time system integration.
- Provide coaching, training, and performance feedback to payroll specialists.
- Serve as the primary escalation point for payroll-related inquiries and discrepancies.
- Collaborate with HR, Finance, and Legal teams on payroll-related issues, audits, and compliance.
- Lead year-end payroll processes, including W-2 issuance and tax filings.
- Prepare and distribute payroll reports and summaries as needed.
- Identify opportunities for process improvements and system enhancements.
- Provide guidance on payroll systems and processes to stakeholders.
What you'll need to succeed:
- Minimum of 5+ years of progressive payroll experience in a multi-state environment required; international payroll experience preferred.
- Prior experience supervising or leading a payroll team preferred, not required.
- Proficiency with payroll systems (UKG preferred).
- Familiarity with time and attendance systems (e.g., UKG, ADP, Kronos).
- Strong understanding of payroll laws, wage and hour compliance, and tax reporting.
- Ability to manage deadlines and competing priorities in a fast-paced, remote-first environment
- Strong Excel/data analysis capabilities
Colibri Group welcomes applicants from all backgrounds and experiences, and we understand that not every candidate will meet every requirement listed in the job description. Research has shown that women and people of color may be less likely to apply to jobs unless they feel they meet every qualification, and we want to actively combat this bias in our hiring process. If you're excited about the role and believe you have the skills and experience to contribute to our team, we encourage you to apply, even if your background doesn't align perfectly with every qualification listed. We are committed to building a diverse and inclusive workplace, and we believe that diversity of perspectives and experiences is essential to our success. You may be just the right candidate for this role or another position within our organization. Don't hesitate to take the leap and apply today!
Top Skills
Adp
Excel
Kronos
Ukg
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