Payroll Manager

About Equip 

Equip is the leading virtual, evidence-based eating disorder treatment program on a mission to ensure that everyone with an eating disorder can access treatment that works. Created by clinical experts in the field and people with lived experience, Equip builds upon evidence-based treatments to empower individuals to reach lasting recovery. All Equip patients receive a dedicated care team, including a therapist, dietitian, physician, and peer and family mentor. The company operates in all 50 states and is partnered with most major health insurance plans. Learn more about our strong outcomes and treatment approach at www.equip.health.

Founded in 2019, Equip has been a fully virtual company since its inception and is proud of the highly-engaged, passionate, and diverse Equisters that have created Equip’s culture.  Recognized by Time as one of the most influential companies of 2023, along with awards from Linkedin and Lattice, we are grateful to Equipsters for building a sustainable treatment program that has served thousands of patients and families.

About the role

The Manager, Payroll will be responsible for leading our Payroll function. The Manager, Payroll will thrive in a fast-paced, dynamic startup environment, and will be excited by the opportunity to build a best in class Payroll function from the ground up. The Manager, Payroll enjoys being the in-house expert in their field and leveraging their expertise in payroll operations to support Equip’s mission, and will continuously seek ways to strengthen Equip’s Payroll function.

Responsibilities

• Oversee the full payroll cycle, ensuring accurate and timely processing through advanced automated systems and the implementation of new systems, while maintaining strict compliance with all applicable wage and hour regulations across multiple jurisdictions.

• Evaluate processes, identify process improvement and automation opportunities to support the growing organization, while maintaining sound internal controls.

• Collaborates cross-functionally with the People Team, Finance, and IT teams to ensure integrated systems, accurate deductions, and data consistency between platforms.

• Partners with the People team to ensure required payroll information for new hires, terminations, promotions, and other changes are gathered and loaded to the payroll system for timely processing.

• Executes on all required state and local tax filings and reporting and manages compliance.

• Owns and manages the planning, testing and reporting associated with the annual 401k audit.

• Manage the integration between the payroll and accounting system for accurate and timely payroll journal entries.

• Manage and track bonuses by nature, complete monthly bonus accrual calculations and prepare corresponding entries. This process involves working crossfunctionally to adjust for changing employee status, achievement of milestones, etc.

• Prepare monthly payroll-related account reconciliations.

• Prepare monthly diligence reporting with advance analytic capabilities for all payroll-related income statement accounts.

• Manage and develop a team of Payroll Analysts, establishing performance goals and providing ongoing coaching and professional development.

• Research and respond to questions that arise from employees or leadership in a diligent and timely manner.

• Work collaboratively and cross functionally across the organization.

• Perform other duties as assigned.

Qualifications

• Bachelor's degree in Accounting/Finance/Human Resources or equivalent on the job experience

• 5+ years of experience in Payroll operations with HRIS systems

• Certified Payroll Professional (CPP) required.

• Demonstrated expertise in multi-state tax regulations and payroll compliance requirements.

• Demonstrated leadership abilities with experience managing and developing staff.

• Experience with and understanding of integration between payroll and financial systems.

• High attention to detail, highly organized, and results-driven

• Able to seamlessly manage multiple competing priorities

• Strong communication and interpersonal skills, and a commitment to providing best in class internal customer service

• Comfortable in a fast-paced environment, subject to rapid change and innovation

Time Off:

• Flex PTO (3-5 wks/year recommended) + 11 paid company holidays.

• Generous parental leave.

Core Benefits:

• Competitive Medical, Dental, and Vision plans with generous employer contributions for both individuals and families.

• Company-paid Short-Term Disability, Long-Term Disability, Life and AD&D insurance.

• Company-paid partnership with Maven Clinic to provide comprehensive reproductive and family care resources.

• Employee Assistance Program (EAP), a company-paid resource for mental health, legal services, financial support, and more!

• 401(k) retirement plan.

Physical Demands

Work is performed 100% from home with no requirement to travel. This is a stationary position that requires the ability to operate standard office equipment and keyboards as well as to talk or hear by telephone. Sit or stand as needed.

At Equip, Diversity, Equity, Inclusion and Belonging (DEIB) are woven into everything we do. At the heart of Equip’s mission is a relentless dedication to making sure that everyone with an eating disorder has access to care that works regardless of race, gender, sexuality, ability, weight, socio-economic status, and any marginalized identity. We also strive toward our providers and corporate team reflecting that same dedication both in bringing in and retaining talented employees from all backgrounds and identities. We have an Equip DEIB council, Equip For All; also referred to as EFA. EFA at Equip aims to be a space driven by mutual respect, and thoughtful, effective communication strategy - enabling full participation of  members who identify as marginalized or under-represented and allies, amplifying diverse voices, creating opportunities for advocacy and contributing to the advancement of diversity, equity, inclusion, and belonging at Equip.

As an equal opportunity employer, we provide equal opportunity in all aspects of employment, including recruiting, hiring, compensation, training and promotion, termination, and any other terms and conditions of employment without regard to race, ethnicity, color, religion, sex, sexual orientation, gender identity, gender expression, familial status, age, disability, weight, and/or any other legally protected classification protected by federal, state, or local law. 

Our dedication to equitable access, which is core to our mission, extends to how we build our "village." In line with our commitment to Diversity, Equity, Inclusion, and Belonging (DEIB), we are dedicated to an accessible hiring process where all candidates feel a true sense of belonging. If you require a reasonable accommodation to complete your application, interview, or perform the essential functions of a role, we invite you to reach out to our People team at [email protected].

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