The Payroll Admin assists in the bi-weekly payroll process for 1,400 employees, ensures timesheets are approved, maintains confidentiality, and liaises with the third-party payroll system for processing.
Join Us!
Take the next step in your journey at Inspira Financial. You will help businesses and individuals thrive today, tomorrow, and into retirement. Become part of a company that is people centric and client obsessed in every interaction; a community of forward-thinking individuals focused on driving results to deliver our mission with an unwavering commitment to integrity. Join us as we strengthen and simplify the health and wealth journey -- relentlessly pursuing better outcomes for all. We believe in finding the best talent! While some roles are based at one of our office locations, remote roles can sit in any of the following states: AL, AZ, FL, GA, IA, IL, IN, MI, MN, MO, NC, NE, PA, SC, TN, TX, UT, VA and WV. Remote status and role locations are subject to change. Relocation is not provided.
Employees within a 90-minute radius of our Oak Brook, IL headquarters are required to adhere to the company in-office work guidelines of 4 days per month minimum from 10 am to 2 pm (1 of the 4 days must be a Monday or Friday).
This requirement does not apply to support specialist positions.
Don't meet every single requirement? Here at Inspira Financial, we believe there is no "perfect" candidate and want to encourage applying even if all the requirements listed aren't met. Our goal is to build an authentic workplace by valuing diversity in our candidates. We work to ensure that our team reflects the diversity of the businesses and clients we serve. We are always looking to expand our growing team with dynamic and enthusiastic individuals. If you enjoy a collaborative, fun environment that champions career development, Inspira Financial is the place for you! We look forward to receiving your application! Check out this Inspira Financial video to learn more about our company!
Inspira Financial provides health, wealth, retirement, and benefits solutions that strengthen and simplify the health and wealth journey. With more than 7 million clients, representing over $62 billion in assets, Inspira works with thousands of employers, plan sponsors, recordkeepers, TPAs, and other institutional partners -- helping the people they care about plan, save, and invest for a brighter future. Inspira relentlessly pursues better outcomes for all with our automatic rollover services, health savings accounts, emergency savings funds, custody services, and more. Learn more at inspirafinancial.com .
We have been recognized for our remarkable growth on lists such as Crain's Fast 50 and Inc. 5000, and for our outstanding workplace culture and benefits with Built In's 2025 Best Places to Work and Gallagher's 2022 Best-In-Class Employer awards.
Job Summary & Responsibilities
The Payroll Administrator will report to the Payroll Manager in the Finance Department. This role is responsible for assisting in the bi-weekly payroll process in an efficient and accurate manner. This role will also serve as a liaison for the third-party payroll system. The ideal candidate will be a strong communicator, possess excellent organizational skills, and operate accurately in a fast-paced environment.
Duties & Responsibilities:
• Maintain Payroll email.
• Ensure employee data is up to date in third party payroll system.
• Assist in the processing of bi-weekly payroll for approximately 1,700 employees.
• Assist in processing special payrolls as needed (i.e. bonuses, terminations, severances, etc.)
• Ensure that time sheets are completed and approved by supervisors prior to running payroll.
• Maintain team member confidence and protect payroll operations by keeping information confidential.
• Serve as first line of support for employee-related questions.
• Generate and run payroll related reports for internal stakeholders as needed.
• Respond to basic employee inquiries.
• Ensure compliance with payroll procedures.
• Other duties as assigned.
Preferred Qualifications
Skills & Abilities:
• Possess a strong sense of urgency.
• Excellent organization and time management skills.
• Ability to build and maintain relationships both internal and external to the firm.
• Operate efficiently with a high degree of accuracy.
• Proficiency with Microsoft Excel, Word and Outlook.
• Strong written and verbal communication.
• Act as a team player with a positive attitude.
• Proactive and analytical, able to problem-solve and propose solutions.
• Proven ability to prioritize and manage multiple tasks to completion.
• Prior experience working with ADP (Lyric) is preferred.
Other Requirements:
• Infrequent Travel
• Occasionally lifts up to 25 pounds.
• Ability to work overtime.
• Prolonged periods of sitting at a desk and working on a computer.
Compensation & Benefits
$21.00/hr-$26.00/hr
Take the next step in your journey at Inspira Financial. You will help businesses and individuals thrive today, tomorrow, and into retirement. Become part of a company that is people centric and client obsessed in every interaction; a community of forward-thinking individuals focused on driving results to deliver our mission with an unwavering commitment to integrity. Join us as we strengthen and simplify the health and wealth journey -- relentlessly pursuing better outcomes for all. We believe in finding the best talent! While some roles are based at one of our office locations, remote roles can sit in any of the following states: AL, AZ, FL, GA, IA, IL, IN, MI, MN, MO, NC, NE, PA, SC, TN, TX, UT, VA and WV. Remote status and role locations are subject to change. Relocation is not provided.
Employees within a 90-minute radius of our Oak Brook, IL headquarters are required to adhere to the company in-office work guidelines of 4 days per month minimum from 10 am to 2 pm (1 of the 4 days must be a Monday or Friday).
This requirement does not apply to support specialist positions.
Don't meet every single requirement? Here at Inspira Financial, we believe there is no "perfect" candidate and want to encourage applying even if all the requirements listed aren't met. Our goal is to build an authentic workplace by valuing diversity in our candidates. We work to ensure that our team reflects the diversity of the businesses and clients we serve. We are always looking to expand our growing team with dynamic and enthusiastic individuals. If you enjoy a collaborative, fun environment that champions career development, Inspira Financial is the place for you! We look forward to receiving your application! Check out this Inspira Financial video to learn more about our company!
Inspira Financial provides health, wealth, retirement, and benefits solutions that strengthen and simplify the health and wealth journey. With more than 7 million clients, representing over $62 billion in assets, Inspira works with thousands of employers, plan sponsors, recordkeepers, TPAs, and other institutional partners -- helping the people they care about plan, save, and invest for a brighter future. Inspira relentlessly pursues better outcomes for all with our automatic rollover services, health savings accounts, emergency savings funds, custody services, and more. Learn more at inspirafinancial.com .
We have been recognized for our remarkable growth on lists such as Crain's Fast 50 and Inc. 5000, and for our outstanding workplace culture and benefits with Built In's 2025 Best Places to Work and Gallagher's 2022 Best-In-Class Employer awards.
Job Summary & Responsibilities
The Payroll Administrator will report to the Payroll Manager in the Finance Department. This role is responsible for assisting in the bi-weekly payroll process in an efficient and accurate manner. This role will also serve as a liaison for the third-party payroll system. The ideal candidate will be a strong communicator, possess excellent organizational skills, and operate accurately in a fast-paced environment.
Duties & Responsibilities:
• Maintain Payroll email.
• Ensure employee data is up to date in third party payroll system.
• Assist in the processing of bi-weekly payroll for approximately 1,700 employees.
• Assist in processing special payrolls as needed (i.e. bonuses, terminations, severances, etc.)
• Ensure that time sheets are completed and approved by supervisors prior to running payroll.
• Maintain team member confidence and protect payroll operations by keeping information confidential.
• Serve as first line of support for employee-related questions.
• Generate and run payroll related reports for internal stakeholders as needed.
• Respond to basic employee inquiries.
• Ensure compliance with payroll procedures.
• Other duties as assigned.
Preferred Qualifications
Skills & Abilities:
• Possess a strong sense of urgency.
• Excellent organization and time management skills.
• Ability to build and maintain relationships both internal and external to the firm.
• Operate efficiently with a high degree of accuracy.
• Proficiency with Microsoft Excel, Word and Outlook.
• Strong written and verbal communication.
• Act as a team player with a positive attitude.
• Proactive and analytical, able to problem-solve and propose solutions.
• Proven ability to prioritize and manage multiple tasks to completion.
• Prior experience working with ADP (Lyric) is preferred.
Other Requirements:
• Infrequent Travel
• Occasionally lifts up to 25 pounds.
• Ability to work overtime.
• Prolonged periods of sitting at a desk and working on a computer.
Compensation & Benefits
$21.00/hr-$26.00/hr
Top Skills
Intacct
Excel
Microsoft Outlook
Microsoft Word
Paylocity
Similar Jobs at Inspira Financial
Fintech
The H&B Support Manager enhances member satisfaction and retention through efficient customer service management, staff training, and operational oversight in a service center environment.
Top Skills:
ExcelMicrosoft OutlookMicrosoft Word
Fintech
The Data Engineer will develop scalable data platforms, manage ETL pipelines, optimize SQL queries, and document data insights in collaboration with a team.
Top Skills:
GCPLookerNode.jsPythonSQLTerraformTypescript
Fintech
The Account Manager builds and maintains client relationships, coordinates account administration, resolves client issues, and ensures client needs are met while achieving growth and operational objectives.
Top Skills:
ExcelMicrosoft OutlookMicrosoft WordSalesforce CRM
What you need to know about the Boston Tech Scene
Boston is a powerhouse for technology innovation thanks to world-class research universities like MIT and Harvard and a robust pipeline of venture capital investment. Host to the first telephone call and one of the first general-purpose computers ever put into use, Boston is now a hub for biotechnology, robotics and artificial intelligence — though it’s also home to several B2B software giants. So it’s no surprise that the city consistently ranks among the greatest startup ecosystems in the world.
Key Facts About Boston Tech
- Number of Tech Workers: 269,000; 9.4% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Thermo Fisher Scientific, Toast, Klaviyo, HubSpot, DraftKings
- Key Industries: Artificial intelligence, biotechnology, robotics, software, aerospace
- Funding Landscape: $15.7 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Summit Partners, Volition Capital, Bain Capital Ventures, MassVentures, Highland Capital Partners
- Research Centers and Universities: MIT, Harvard University, Boston College, Tufts University, Boston University, Northeastern University, Smithsonian Astrophysical Observatory, National Bureau of Economic Research, Broad Institute, Lowell Center for Space Science & Technology, National Emerging Infectious Diseases Laboratories
