Executive Assistant / Office Manager

| Greater Boston Area
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DUST Identity has developed a supply-chain security solution that uses microscopic diamonds to securely tag physical objects so they are uniquely identifiable. Think of a barcode, but invisible, unfalsifiable, and with diamonds! We aim high and need self-starters and problem solvers who thrive when challenges are great, and potential is greater. Learn more at dustidentity.com.

About the Position

We are looking for an Executive Assistant / Office Manager to join our team. 

This role will be 50% executive assistant support to the CEO, 25% office management, and 25% to be determined by you. This is an opportunity to help shape and build the culture of an early-stage startup and also an opportunity to take ownership and define your responsibilities within the company. We’re looking for a self-starter with enthusiasm, energy, and passion.

This role requires you to be in the office part-time during COVID; however full time under normal business conditions.

What You'll Do

  • CEO support with some senior management support as needed
  • Coordinate travel, reconcile expense reports, schedule meetings, and manage calendars
  • Oversee office, vendor, and facilities management
  • Help prepare materials for Board of Directors meetings (e.g. coordination of monthly reports and presentations on key performance and business metrics)
  • Organize office-wide company meetings, internal company events, team outings and holiday events (in-person and remote)
  • Assist with financial reporting 
  • Support HR-related tasks, such as employee onboarding and basic talent searches
  • Assist with other projects as needed

    What You Bring

    • Proficiency in G Suite and MS Office 
    • 2 years in a professional work environment (startup is a plus!)
    • Associate’s or Bachelor’s degree; or equivalent professional experience 
    • Excellent organization, time management, and attention to detail
    • Flexibility, agility, and ability to prioritize tasks 
    • Self-sufficiency and the ability to identify creative solutions to problems 
    • Excellent communication 

    Bonus points (optional)

    • 1-2 years experience as an EA or Office Manager 
    • Project management/coordination experience

      Perks: 

      • Medical and dental insurance
      • Vision insurance
      • Flexible paid time off policy
      • Casual dress
      • Reverse commute
      • Plenty of parking
      • 10-minute walk from the train station

      -------------

      Start Date: Immediately; Must be authorized to work in the United States
      Location: Framingham, MA
      Compensation: Market Competitive + Equity

      DUST Identity is an equal opportunity employer.

      Note: Due to the nature of the projects involving the US government, only permanent residents or citizens of the US are eligible to apply.

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      Technology we use

      • Engineering
      • Product
      • Sales & Marketing
        • JavascriptLanguages
        • PythonLanguages
        • ReactLibraries
        • ReduxLibraries
        • Node.jsFrameworks
        • Serverless FrameworkFrameworks
        • DynamoDBDatabases
        • BalsamiqDesign
        • IllustratorDesign
        • PhotoshopDesign
        • JIRAManagement
        • WrikeManagement
        • HubSpotCRM

      Location

      We're directly next door to the popular Jack's Abby craft brewery and a 10 minute walk from the commuter rail - oh, and we're a reverse commute!

      An Insider's view of DUST Identity

      What are some social events your company does?

      Our team loves exploring our neighborhood for new food and once a week we have an outing to find a new "hole in the wall." We are ending the year with our first annual team offsite in a Catskills' lodge - it will be filled with team building and outdoor activities.

      Suki

      Process Improvement Manager

      What's the biggest problem your team is solving?

      From parts in fighter jets to tomatoes in the grocery store, how do we know that products are genuine and produced according to the seller's promises? Identity is the key to trust. We create trust by providing an unclonable fingerprint for physical things that securely binds objects of any size to their digital records.

      Peter

      VP of Operations

      What makes someone successful on your team?

      Initiative and inquisitiveness. Since joining I've seen a culture that fosters assumption challenging, creative problem solving, and ownership. I think anyone who is excited to listen actively to others; engage with and challenge ideas; and drive innovation would thrive at DUST.

      Chris

      Head of Cloud Services

      What are DUST Identity Perks + Benefits

      DUST Identity Benefits Overview

      We provide flexible PTO, competitive salaries, company stock options, 401(k), great medical, dental, and vision, and PARKING. We're always looking for ways to improve our offerings and welcome input from our employees.

      Culture
      Volunteer in local community
      Friends outside of work
      Eat lunch together
      Team owned deliverables
      Group brainstorming sessions
      Health Insurance & Wellness Benefits
      Disability Insurance
      Dental Benefits
      Vision Benefits
      Health Insurance Benefits
      Life Insurance
      Retirement & Stock Options Benefits
      401(K)
      Company Equity
      Performance Bonus
      Child Care & Parental Leave Benefits
      Flexible Work Schedule
      Vacation & Time Off Benefits
      Unlimited Vacation Policy
      Paid Holidays
      Paid Sick Days
      Perks & Discounts
      Casual Dress
      Company Outings
      Stocked Kitchen
      Some Meals Provided
      Parking
      Professional Development Benefits
      Job Training & Conferences
      Lunch and learns
      Cross functional training encouraged
      Promote from within
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