Office Manager & Executive Assistant

TL;DR
We're hiring an Office Manager to lead operations at our new Boston office. As we prepare to open and scale rapidly, we need an experienced professional who will hit the ground running, work on their own initiative, and support us in building a productive, warm, and strong office culture. This role will be instrumental in creating the foundation for our fast-growing team.

Lovable lets anyone and everyone build software with plain English. From solopreneurs to Fortune 100 teams, millions of people use Lovable to transform raw ideas into real products - fast. We are at the forefront of a foundational shift in software creation, which means you have an unprecedented opportunity to change the way the digital world works. Over 2 million people in 200+ countries already use Lovable to launch businesses, automate work, and bring their ideas to life. And we’re just getting started.

We’re a small, talent-dense team building a generation-defining company from Stockholm. We value extreme ownership, high velocity and low-ego collaboration. We seek out people who care deeply, ship fast, and are eager to make a dent in the world.

• Own the office experience end-to-end: Be the first point of contact for employees and visitors, creating a welcoming environment that embodies Lovable's culture while managing day-to-day operations with minimal oversight.

• Drive office culture and community: Design and execute team events, offsites, and rituals that strengthen connections and maintain high morale as we scale.

• Manage facilities and scalable operations: Oversee all aspects of office infrastructure, maintenance, and vendor coordination while building efficient, scalable systems for supply ordering, workflows, and office processes that support our rapid growth trajectory.

• Own budget and vendor management: Manage office budget responsibly, negotiate with vendors, track expenses, and make data-driven decisions that balance quality with cost efficiency.

• Support workplace planning and expansion: Lead space planning initiatives, research and evaluate new office locations, and manage office moves or renovations as we grow.

• Enable team productivity: Anticipate team needs and remove friction from daily work—whether that's coordinating meals, managing conference room technology, or solving last-minute logistical challenges.

• Build cross-functional relationships: Partner with HR, Finance, and leadership to support onboarding, workplace policies, and strategic initiatives that require operational coordination.

• Scale with the company: Think strategically about how office operations should evolve as we grow, implementing improvements that will serve us at 50, 100, and 200+ employees.

• Provide Executive Assistant support to our CRO (25% of role): Manage calendar coordination, schedule meetings, handle travel arrangements, and support meeting preparation and follow-up for our Boston-based CRO.

• Enable executive effectiveness: Anticipate the CRO's needs, prioritize competing demands, and handle confidential matters with discretion while maintaining seamless communication with internal and external stakeholders.

• 3-4 years of experience in office management, hospitality, or operations, ideally in a fast-paced or high-growth environment.

• Executive assistant experience supporting senior leadership, with strong calendar management and organizational skills.

• Experience with real estate coordination is a plus.

• Genuine warmth and professionalism: You naturally make people feel welcome and valued, with a friendly demeanor that sets the tone for our office culture.

• Proactive service mindset: You anticipate needs before they're expressed and take initiative to create a seamless experience for everyone who walks through our doors.

• Exceptional discretion and judgment: You handle confidential information with care and can prioritize effectively when supporting executive-level needs.

• Startup-ready: You thrive in a dynamic environment, stay calm under pressure, and adapt quickly to changing priorities with a positive attitude.

• Flexible and reliable: You're comfortable with varied working hours to accommodate meetings, events, and business needs, while maintaining healthy work-life balance.

Please submit your application in English. It’s our company language so you’ll be speaking lots of it if you join.

We treat all candidates equally - if you’re interested please apply through our careers portal