Office Assistant

TYLin is a globally recognized, full-service infrastructure consulting firm committed to providing innovative, cost-effective, constructible designs for the global infrastructure market. With over 3,000 employees throughout the Americas, Asia, and Europe, the firm provides support on projects of varying size and complexity. Together, we enhance conventional designs with smarter, more resilient systems. We provide people with better mobility. We steward precious resources by finding more sustainable solutions.

Job Summary

Our San Jose, CA team is looking for a part-time Office Assistant to support ongoing maintenance and in-office needs for the team.

Responsibilities & Qualifications

• Provide reception/phone presence and greet visitors from front desk.

• Organizing and hosting office events (i.e. lunch seminars, workshops, special projects, staff events, etc.)

• Manage staff building and suite access.

• Order all office supplies, including kitchen supplies.

• Managing all incoming and outgoing mail, courier services, and shipments.

• Coordinate with property management teams as well as internal corporate services.

• Maintain office including cleanliness, security, supplies and other building related needs as they arise. 

• Assist with any project accounting, resource management or project controls with project teams to provide project delivery.

• Manage the maintenance of all office business machines, identify required equipment, and coordinate overall office space and environment needs.

• Additional responsibilities as assigned.

Qualifications:

• 2 - 5 years of experience in an Administrative role required.

• Detail-oriented and organized, with exceptional prioritization skills.

• Thrives in a fast-paced environment and excels at managing multiple projects at once.

• Demonstrated experience of collaboration in a diverse and inclusive team, working together toward technical excellence.

• Excellent verbal and written communication skills are necessary.

• Advanced proficiency with web-based tools and Microsoft Office applications, including but not limited to Outlook, Word, Excel, and MS Project. Experience in Asana a plus, but not required.

• Demonstrated ability to work collaboratively in a team environment, as well as independently motivated with minimal supervision.

• People focused, always striving to give visitors and staff members the best office experience.

• High levels of integrity, always doing the right thing in an ethical, fair, and sustainable way.

Additional Information

T.Y. Lin International is committed to pay equity. As part of that commitment, we have provided the base compensation range of $19.13 - $28.65 hourly for this position and local market. We recognize that each candidate brings a unique set of skills, experience, education and competencies to the table that will be reflected in our offer.  TYLin is proud to offer exciting career development opportunities. 

TYLin offers a comprehensive total rewards package. Our benefits may include extensive medical, disability and life insurance coverage, continuing education benefits, paid time off, employee assistance program and a retirement savings plan with company matching contributions.

We encourage all candidates to explore our total rewards offering.

TYLin is an equal opportunity employer, and we prohibit discrimination and harassment of any type as protected by federal, provincial, state or local laws. We celebrate diversity and are committed to creating an inclusive environment for all employees.  The company and its employees are required to comply with all local health authority, legal or lawful client requirements.