Office Administrator

The Position

Metalenz is seeking an Office Administrator to be a central anchor in the day-to-day operations of the company. This position will perform various administrative and office support activities for senior management and staff. The successful candidate will need a wide range of experience, must be able to multitask in a fast-paced environment and have a passion for people. This is an opportunity to join a dedicated team, focused on changing the way people interact with the world and to play an active and meaningful role in its growth.

What you’ll do

• Oversee day-to-day operations in the office; serving as the primary contact for internal and external partners. You will greet visitors, answer incoming calls, and manage the general company inbox for email correspondence.

• Manage office supplies and coordinate logistics for in-house meetings.

• Assist with mailing and shipments companywide (requires knowledge of FedEx and UPS portals).

• Maintain, file, and track various general and legal documents (NDAs, vendor agreements, evaluation agreements, etc).

• Assist with the executive calendar and provide travel management support for the CEO and Senior Leadership team as requested.

• Schedule meetings, both in-person and via Zoom, and assist with meeting preparation as requested.

• Assist Human Resources with coordination for employee recruitment, interview scheduling, onboarding coordination and orientation needs as requested by hiring manager(s) and IT.

• Work closely with Finance on expense reports and vendor relationships.

• Be the main point of contact with building management regarding facilities maintenance.

• Maintain communication with vendors, customers and building management, to ensure company needs are prioritized and recognized.

• Execute and spearhead company events and outings including coordination with HR and Marketing when appropriate.

• Brainstorm, lead, and execute company events and outings.

• Assist with other administrative duties as needed.

What you’ll need

• 5 years+ of prior office/administrative experience required.

• Proficiency in computer and software skills (Microsoft Office 365 Suite, DocuSign, Smartsheet and Slack).

• Exceptional verbal and written communication skills.

• Strong organizational skills, ability to multi-task and problem-solve.

• Positive, supportive attitude with a willingness to adapt and encourage others.

• Support the team and be a helpful resource to all.

• Flexible and able to think quickly in a fast-paced environment.

• Trustworthy and reliable – sensitivity to confidential matters will be required.

• Desire and willingness to learn and grow in knowledge and position.

• Must be eligible to work in the US without sponsorship or restriction.

The Company

Metalenz is a growing, venture-backed start-up that is the first to commercialize meta-optics and enable the next generation of 3D sensing in consumer electronics, automotive and industrial robotics markets. Built on research from Harvard University, Metalenz has 20+ patents on innovations that simplify and improve optical devices. Unlike traditional optics, the company’s metasurface technology provides complex, multifunctional optical performance in a single semiconductor layer, relocating large-scale production of optics to semiconductor foundries, that print lenses like computer chips.

Metalenz recently closed a $30M Series B financing led by Neotribe Ventures, and returning investors including 3M Ventures, Applied Ventures LLC, Intel Capital, M Ventures, TDK Ventures, and Foothill Ventures. Now in the market, Metalenz metasurface optics will be in millions of consumer devices this year. Based in downtown Boston near TD Garden, Metalenz is conveniently located across the street from North Station.

Metalenz is a rapidly growing start-up that offers best-in-class benefits.

• Competitive salary, 401k with company contribution, pre-IPO stock options.

• Based in downtown Boston near TD Garden, Metalenz is conveniently located across the street from North Station.

• Competitive benefits package including company-paid health, dental, vision, life, LTD/ADD.

• Company contribution to Health Savings Account (HSA).

• Employee Assistance Program.

• Collaborative office space, flexible work schedule with hybrid and/or work-from-home arrangements for qualified positions.

• Complimentary snacks and drinks, and occasionally lunch on-site.

• Free gym and bike parking on-site.

• Fun, supportive, highly collaborative environment in which each team member has the opportunity to make an impact.

The base salary range for this position is $50,000 - $85,000 plus equity and comprehensive benefits. Our salary ranges are determined by role and experience level. The range reflects the minimum and maximum target for new hire salaries for the position in the noted geographic area. Within the range, individual pay is determined by additional factors, including job-related skills, experience, and relevant education or training.

Metalenz is committed to a diverse and inclusive workplace. Metalenz is an equal opportunity employer and does not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We are committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let your recruiter know.