Office Administrator Assistant

Job TitleLocationEmployment TypeCompensation RangeSchedule and Working HoursAbout the OpportunityPosition OverviewDetailed ResponsibilitiesFront Desk and Visitor Support

• Greet visitors and direct them to the appropriate person or department
  
• Maintain a professional and welcoming front-office presence
  
• Help ensure visitors and callers are handled courteously and efficiently
  

Phone and Communication Support

• Answer incoming phone calls in a polite and professional manner
  
• Route calls to the appropriate internal contact
  
• Assist with general communication support for the office
  
• Handle incoming and outgoing mail and emails
  

Administrative Support

• Assist the office manager with day-to-day office duties
  
• Support filing, organizing, document handling, and general office coordination
  
• Help maintain administrative order and keep office workflows running smoothly
  

Office Supplies and Office Readiness

• Maintain inventory of office supplies
  
• Place supply orders when needed
  
• Help ensure the office remains stocked and organized for daily use
  

Data Entry and Basic Bookkeeping Support

• Perform basic data entry tasks
  
• Support record keeping and office documentation
  
• Assist with basic bookkeeping-related responsibilities as assigned
  

Event and Meeting Coordination

• Assist with organizing and coordinating office meetings or events
  
• Provide general logistical support when the office team needs help with scheduling or preparation
  

Team Support

• Work closely with the office manager and broader team
  
• Take direction well and adapt to changing office needs
  
• Contribute to a dependable, detail-focused office environment
  

Key Responsibilities
Required Qualifications

• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
  
• Strong organizational skills and the ability to prioritize work
  
• Excellent customer service and communication skills
  
• Ability to type accurately and use phone systems effectively
  
• Professional demeanor
  
• Strong proofreading skills for written correspondence
  
• Familiarity with front desk operations and procedures
  
• Reliable attendance and dependable work habits
  
• Ability to learn quickly in a small office environment
  

Preferred Qualifications

• At least 1 year of customer service experience is preferred
  
• Prior administrative assistant, receptionist, office support, or front desk experience
  
• Exposure to basic bookkeeping, office records, or administrative coordination
  
• Experience supporting a small business office or office manager
  

Benefits

• 401(k)
  
• Dental insurance
  
• Health insurance
  
• Paid time off
  
• Vision insurance
  
• Health
  
• Dental
  
• Vision
  
• Short-term disability
  

Ideal Candidate Profile

• Be comfortable in a highly visible front-office role
  
• Be polished, professional, and dependable
  
• Have strong attention to detail
  
• Communicate well with both internal staff and outside visitors
  
• Be willing to support routine office work without needing constant direction
  
• Take pride in organization, follow-through, and accurate administrative work
  
• Work well with others and contribute to a high-detail environment, which the intake notes emphasize as important across the business
  

About
Stone Hendricks Group is a direct-hire search firm that brings together years of experience and a diverse range of talent to connect businesses with exceptional job candidates. With a focus on timely and effective recruitment, we understand the power of a well-formed employee base in helping businesses achieve their goals. We offer our services to businesses of all sizes, providing qualified candidates for blue- and grey-collar roles, as well as white-collar and executive positions. The success of our direct-hire search process is driven by our advanced training, proprietary technology, and extensive network across industries. At Stone Hendricks Group, we value integrity and prioritize connectedness, commitment, and candor in our interactions with both employers and job seekers. Our clients consider us trusted advisors, relying on the highly personalized service we provide and our ability to find candidates that are an ideal fit for their unique needs. Choose Stone Hendricks Group for unsurpassed direct-hire search services that match successful organizations with talented job candidates.