Working at Real Chemistry and in the healthcare industry isn’t just a job for us. We got into this field for different reasons, but we all stay for the same reason – to uncover insights, make meaningful connections, infuse creativity, and improve the patient experience by transforming healthcare through AI and ideas.
Real Chemistry creates the world around modern therapies with over 2,000 talented professionals, and for the last 20+ years has, carved out its space at the intersection between healthcare, marketing and communications, data & AI, and the people at the heart of it all. We work with the top 30 pharma and biotech companies and are built for uncommon collaboration—we believe we are best together, bring together experts from a wide range of disciplines collaborate without barriers under a single, unified mission: to transform what healthcare is to what it should be. This one-of-a-kind model allows us to work in a way that better reflects how people experience healthcare—all with the intent to transform healthcare from what it is to what it should be. But we can’t do it alone – you in?
Meeting Manager
Real Chemistry is a global health innovation company with offices across Europe and the US. We believe that the way to real, transformative change is through the uncommon combination of disciplines, technologies, and our greatest asset – our people. We are currently looking to add to our alchemic mix of more than 1,800 talented professionals. This is a great opportunity to join a dynamic, fast-growing global company committed to making the world a healthier place for all.
Job Summary:
Real Chemistry delivers exceptional meeting and speaker bureau experiences for pharmaceutical and biotech companies, as well as local, state, and national associations. The Meeting Manager is the bridge between the client and their meeting planning needs. This role brings expertise required for the planning and implementation of advisory boards, speaker trainings, global medical conferences, global congresses, investigator meetings, corporate events, and other sales/training meetings by acting as liaison and consultant between vendors, internal staff, client, and participants. The Meeting Manager is responsible for ensuring all logistical deliverables are compliant with client, corporate, and industry regulations; managing relationships with preferred vendors; managing and reconciling program budgets; reviewing and approving invoices; tracking cost savings; and the on-site execution of their programs. Site visits, often with short lead times, will also be required occasionally. This position conducts client status meetings, internal project meetings, and ensures adherence to quality standards. The Meeting Manager is in a position of leadership within the agency and must successfully partner with the Program Coordination and Compliance teams to manage projects within an account or spanning multiple accounts. The success of this position relies on the success of the team, meeting clients’ expectations, partnering with cross-functional departments, and individual performance. The Meeting Manager must have full knowledge of and abide by all industry guidelines as well as possess the ability to lead others in this area to ensure the work that we do is in complete compliance with all regulations and client policies and procedures.
This is a hybrid role, based in any of our US offices—including New York City, Boston, Chicago, Carmel, or San Francisco—or remotely within the US, depending on team and business needs.
Responsibilities:
Account Management Responsibilities
Drive partnerships with clients by having and applying knowledge of their products and objectives
Act as liaison between client and project teams, as well as vendors
Ensure strategic and implementation objectives are met with each client project
Support organic growth opportunities for the account through a strong understanding of Real Chemistry capabilities, client needs, and attention to buying signals
Execute client status meetings and prepare all meeting materials
Monitor the overall project scope from a client and account perspective and communicate scope changes when necessary
Provide final approval on all deliverables to ensure strategic objectives are met
Develop and communicate status reports with management and the client; monitor project and team results against client expectations
Project Management Responsibilities
Collaborate with cross-functional teams on project timelines and communication processes/requirements
Ensure that all projects are delivered on time, within scope, and within budget
Assist in the definition of project scope and objectives, involving all relevant stakeholders, during project initiation
Develop detailed project budgets as part of the business development process
Plan, schedule, and monitor work to meet quality targets in accordance with relevant guidelines
Develop and/or manage complex logistical timelines
Monitor project budgets, including transactions, on a weekly basis
Collaborate with the Compliance & Reconciliation team and/or finance team members on revenue recognition/invoicing processes, as applicable
Perform risk planning and mitigation to minimize project risks
Participate in project audits, ensuring adherence to project management methodology
Complete personal expense report on a monthly basis
Skillfully resolve cross-functional issues, using intermediate problem-solving techniques
Administrative/Additional Functions
Help create service or departmental standard operating procedures
Participate in continuing professional development activities
Act as mentor to junior staff
This position may require overnight/weekend travel (up to 30%)
This position is required to work occasional nonstandard work hours (up to 20%) in accordance with project needs, deadlines, deliverables, and urgent client requests
Required Skills & Experience:
Associate’s degree required; Bachelor’s degree preferred
Minimum of 3 years of logistical meeting management experience required
Minimum of 3 years of experience in budget management
Project management/leadership experience preferred
CMP certification preferred but not required
Pay Range: $64,000-$70,000
This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on job-related, non-discriminatory factors including but not limited to work experience, skills, certifications, and geographical location. The Company reserves the right to modify this pay range at any time.
Real Chemistry is proud to be Great Place to Work® certified; check out what our people shared about our culture and workplace on our Great Places to Work Profile here.
Working with Real HART: Since the pandemic, we have adapted to how our people told us they want to work. We have office locations in cities in the US, UK, and Europe with many employees and clients that serve as hubs where and when they need us. For employees who are within an hour of one of our offices, we expect attendance in the office two days per week, either at a Real Chemistry office or onsite with clients. We are also actively opening new office locations, so if one opens near you, our Real HART policy will apply. We are not looking for attendance for the sake of attendance but believe that the opportunity to coordinate in-office team meetings, 1:1 meetings with managers, taking advantage of on-site learning, and connecting with client partners is a critical to delivering on our purpose of making healthcare what it should be. Outside of these offices, we have regions, where people work remotely but come together quarterly for collaboration, culture and learning opportunities. We call this our Real Hybrid and Regional Teams (Real HART) approach. Real Chemistry believes we are best together – and our workplace strategy fosters connection and collaboration in person – but also supports flexibility for our people.
Real Chemistry offers a comprehensive benefit program and perks, including options for medical, dental, and vision plans, a generous 401k match, and flexible PTO. Other perks include student loan debt contributions, mental wellness coaching and support, and access to more than 13,000 online classes with LinkedIn Learning. Additional benefits for those just starting or continuing with their family building journey include access to enhanced fertility support, Bright Horizons family support programs, as well as expanded paid leave for new parents including personalized coaching support through Your 4th Trimester ®. Learn more about our great benefits and perks at: www.realchemistrybenefits.com
Real Chemistry is an Equal Opportunity employer. We continually strive to build and sustain an inclusive and equitable work environment where our employees feel empowered to leverage all they bring from their personal lived experience and professional expertise, to make our team the best in the industry. We encourage motivated and qualified applicants to apply without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity/expression, ethnic or national origin, age, physical or mental disability, genetic information, marital information, or any other characteristic protected by federal, state, or local employment discrimination laws where Real Chemistry operates. Should you require accommodations throughout the interview process please let your recruiter know.
*Notice: Real Chemistry and its affiliates' names are being misused by scammers through messaging services, fake websites, and apps. Do not share personal or financial information or make payments to any unverified sources claiming to be connected to Real Chemistry. We are working to stop these unauthorized activities and protect our community. Read more here.
Real Chemistry Boston, Massachusetts, USA Office
1 Lincoln Street, Boston, Massachusetts, United States, 02111
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