Meeting & Events Director

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Position Description:

Working with the Global Events Director, the Events Director will be responsible for the management, planning and delivery of events.   We are seeking an individual who brings event management expertise as well as a dynamic, adaptable, and focused perspective to the role.   This energetic, detail-oriented and highly organized individual will ensure that an event meets and exceeds a client’s expectations.  This individual will need the ability to roll up their sleeves to do whatever it takes to accomplish the project.    Expertise to source quality vendors for venues and gifts while staying within a client’s desired budget is critical.   The array of internal and external events will vary in size (from 10-450) and scale and include the following:   partner retreats, investor conferences, CEO summits, training & development programs, business unit offsites, holiday events, and other employee events. 

Responsibilities Include:

• Partnering with the Global Events Director and business unit leaders to strategically envision events and create action plans to ensure flawless execution.
• Develop creative ideas to help achieve the vision of events.
• Manage multiple meetings and events simultaneously and must be comfortable with working occasional nights and/or weekends if required.
• Manage and create budgets.
• Negotiate with hotels, venues and other vendors.
• Collaborate with IT team, organize audio/visual equipment needs.
• Coordinate hotel accommodations, meeting space, ground transportation, food & beverage selection, and gifts.
• Create event collateral including themed name badges, gift bag labels, and menus.
• Personally attend and oversee events to ensure client satisfaction.
• Review, reconcile, and process event invoices. 

Qualifications:

• 10+ years of relevant work experience in a corporate or VIP event planning and management, or high-end hospitality.
• Demonstrated experience managing events for high-profile individuals and C-suite executives with the ability to maintain a high level of confidentiality and discretion. 
• Exceptional organizational skills with keen attention to detail and high-quality standards.
• Strong experience in operation event delivery, including an understanding of all components of the end-to-end client experience. 
• Excellent negotiation and contract/vendor management skills.
• Excellent communication skills with the ability to remain calm when dealing with challenging client-facing situations.
• Ability to work in a fast-paced, dynamic environment.
• Strong work ethic and ability to be self-motivated and independently produce work to completion.
• Strong interpersonal, written and verbal communications skills.
• Ability to handle evolving priorities and be flexible with last minute changes.
• Coordinate and integrate all suppliers involved in event delivery, ensuring there are clearly defined roles and responsibilities.
• Coordinate guest and VIP arrivals and departures to ensure a fully integrated, end-to-end client experience.
• Travel – approximately 35%.

Education:

A bachelor’s degree in event planning or marketing is preferred.

Bain Capital is an equal opportunity employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.