Market Administrative Assistant (Hybrid, Boston MA location)

Job Summary:

The Market Administrative Assistant III is responsible for assisting with special projects, conduct research, compile data and maintain records. They will manage the Market President's calendar and provide administrative support. Work 3 days per week in the Downtown Crossing (MA) office and 2 days per week remote.

Essential Functions:

• Compose and prepare advanced business presentation documents and spreadsheets
• Compose correspondence related to administrative matters and general office policies for executive approval
• Gather and prepare  reports for consideration and approval by executive
• Answer telephone calls, provide information, direct calls or take messages concerning matters related to the Market
• Anticipate and schedule/maintain calendar of appointments and meetings.  Make necessary arrangements such as securing meeting rooms and preparation of agendas, lunches, equipment; this could also include conferences, off sites, team building, and market related events.
• Serve as gatekeeper for Market Office, as well as, Market President and direct reports
• Coordinate and secure travel arrangements for the executive and prepare itinerary, including but not limited to hotel, car, conference registration, etc.
• Prepare and complete expense reports
• Attend meetings, record minutes and prepare for distribution
• Maintain high-level knowledge of Market activities
• Prepare responses to correspondence containing routine inquiries
• Contact person for maintenance, mailing/shipping, office equipment
• May be required to assign temporary/visitor badges for employees/guests
• Perform any other job duties as requested

Education and Experience:

• High school diploma is required
• Associates degree in business or related field or equivalent years of work experience is preferred
• Three to five (3 to 5) years of administrative  is required

Competencies, Knowledge and Skills:

• Proficient in Microsoft Office Suite to include Word, Excel, PowerPoint, Outlook, Visio and Adobe Professional
• Excellent written and verbal communication skills
• Ability to work independently and within a team environment
• Effective listening and critical thinking skills
• Effective problem solving skills with attention to detail
• Strong knowledge of general office practice
• Ability to balance multiple priorities and to work under tight deadlines while providing consistent and professional service
• Ability to perform administrative and clerical duties with speed and accuracy without immediate and constant supervision
• Accurate and efficient typing skills
• Excellent interpersonal skills and high level of professionalism
• Maintain complete confidentiality, possess a professional demeanor, and exercise discretion at all times

Licensure and Certification:

• None

Working Conditions:

• General office environment; may be required to sit or stand for extended periods of time
• Flexibility to work overtime as needed, often with little notice

Compensation Range:

CareSource takes into consideration a combination of a candidate’s education, training, and experience as well as the position’s scope and complexity, the discretion and latitude required for the role, and other external and internal data when establishing a salary level. In addition to base compensation, you may qualify for a bonus tied to company and individual performance. We are highly invested in every employee’s total well-being and offer a substantial and comprehensive total rewards package.

Compensation Type (hourly/salary):

Organization Level Competencies

• Fostering a Collaborative Workplace Culture

• Cultivate Partnerships

• Develop Self and Others

• Drive Execution

• Influence Others

• Pursue Personal Excellence

• Understand the Business