Manager, Travel and Expense

At Klaviyo, we value the unique backgrounds, experiences and perspectives each Klaviyo (we call ourselves Klaviyos) brings to our workplace each and every day. We believe everyone deserves a fair shot at success and appreciate the experiences each person brings beyond the traditional job requirements. If you're a close but not exact match with the description, we hope you'll still consider applying. Want to learn more about life at Klaviyo? Visit careers.klaviyo.com to see how we empower creators to own their own destiny.
At Klaviyo, we're passionate about helping businesses grow. Our Finance team ensures we grow responsibly and efficiently, empowering every team across Klaviyo to do their best work. We're looking for a Travel and Expense Manager to own and manage our global travel and expense programs, ensuring a world-class experience for Klaviyos while maintaining strong financial controls and operational excellence.
As the Travel and Expense Manager, you'll be responsible for managing our Travel and Expense program, owning the corporate card and purchase card processes, overseeing airline and hotel partnerships, and supporting internal and external audit requirements. You will play a critical role in verifying expenses, improving travel processes, and ensuring compliance with SOX and internal audit (IA) controls.
How You'll Make a Difference:

• Own and manage Klaviyo's global Travel and Expense (T&E) program, driving policy adherence and providing an excellent employee experience.
• Oversee the Corporate Card program, including issuance, maintenance, and compliance monitoring.
• Manage the Purchase Card program via Navan, ensuring proper usage and reconciliations.
• Verify and audit every employee-submitted expense report for accuracy, compliance, and proper documentation.
• Support large event travel coordination and bookings, working cross-functionally with stakeholders across Klaviyo.
• Ensure SOX and Internal Audit (IA) controls are embedded within the T&E process and maintained effectively.
• Manage corporate airline contracts and agreements, negotiating favorable rates and monitoring performance.
• Build and maintain ad-hoc hotel partnerships as needed to support business travel.
• Continuously seek ways to optimize our T&E processes, tools, and policies to create efficiencies and improve the employee experience.
• Provide reporting, insights, and recommendations to leadership regarding travel trends, spend, and opportunities for improvement.

Who You Are:

• You have 5+ years of experience managing travel and expense programs in a fast-paced, growing company.
• You have a strong understanding of corporate card management, T&E policy development, and SOX/internal audit requirements.
• You have exceptional attention to detail and a commitment to accuracy and compliance.
• You are highly organized, self-motivated, and able to manage multiple priorities with tight deadlines.
• You are experienced in working with T&E systems (such as Navan, Concur, or Expensify) and financial systems.
• You are a strong communicator, able to work effectively across teams and levels.
• You thrive in a dynamic environment and enjoy building and improving processes from the ground up.

Get to Know Klaviyo:
At Klaviyo, we believe in ownership, collaboration, and a drive to constantly improve. You'll join a Finance team that not only supports our rapid growth but is deeply integrated into our strategic decision-making. If you're passionate about travel and expense management, operational excellence, and delivering outstanding service, we'd love to meet you.
We use Covey as part of our hiring and / or promotional process. For jobs or candidates in NYC, certain features may qualify it as an AEDT. As part of the evaluation process we provide Covey with job requirements and candidate submitted applications. We began using Covey Scout for Inbound on April 3, 2025.
Please see the independent bias audit report covering our use of Covey here
Massachusetts Applicants:It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Our salary range reflects the cost of labor across various U.S. geographic markets. The range displayed below reflects the minimum and maximum target salaries for the position across all our US locations. The base salary offered for this position is determined by several factors, including the applicant's job-related skills, relevant experience, education or training, and work location.
In addition to base salary, our total compensation package may include participation in the company's annual cash bonus plan, variable compensation (OTE) for sales and customer success roles, equity, sign-on payments, and a comprehensive range of health, welfare, and wellbeing benefits based on eligibility. Please visit Klaviyo Rewards to find out more about our Total Rewards package.
Your recruiter can provide more details about the specific salary/OTE range for your preferred location during the hiring process.
Base Pay Range For US Locations:
$108,000 - $162,000 USD
Get to Know Klaviyo
We're Klaviyo (pronounced clay-vee-oh). We empower creators to own their destiny by making first-party data accessible and actionable like never before. We see limitless potential for the technology we're developing to nurture personalized experiences in ecommerce and beyond. To reach our goals, we need our own crew of remarkable creators-ambitious and collaborative teammates who stay focused on our north star: delighting our customers. If you're ready to do the best work of your career, where you'll be welcomed as your whole self from day one and supported with generous benefits, we hope you'll join us.
Klaviyo is committed to a policy of equal opportunity and non-discrimination. We do not discriminate on the basis of race, ethnicity, citizenship, national origin, color, religion or religious creed, age, sex (including pregnancy), gender identity, sexual orientation, physical or mental disability, veteran or active military status, marital status, criminal record, genetics, retaliation, sexual harassment or any other characteristic protected by applicable law.
IMPORTANT NOTICE: Our company takes the security and privacy of job applicants very seriously. We will never ask for payment, bank details, or personal financial information as part of the application process. All our legitimate job postings can be found on our official career site. Please be cautious of job offers that come from non-company email addresses (@klaviyo.com), instant messaging platforms, or unsolicited calls.
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