Magna Engineered Glass: MRO Coordinator 2

What we offer:
At Magna, you can expect an engaging and dynamic environment where you can help to develop industry-leading automotive technologies. We invest in our employees, providing them with the support and resources they need to succeed. As a member of our global team, you can expect exciting, varied responsibilities as well as a wide range of development prospects. Because we believe that your career path should be as unique as you are.
Group Summary:
The Magna Exteriors portfolio of products includes access systems such as liftgates, exterior trim, modular systems, front-end modules including fascia, active aerodynamic systems and other lightweight structural components for automotive, commercial truck and other industrial markets.
Recognized globally as an innovator in all aspects of vehicle exteriors, Magna provides everything needed, from materials development and design through manufacturing and assembly, to help automakers create sleek, state-of-the-art vehicles across the world.
Job Responsibilities:
JOB SUMMARY:
An MRO Coordinator at Magna Engineered Glass is responsible for managing the inventory of maintenance, repair, and overhaul parts, processing purchase orders, and ensuring timely delivery of materials to maintenance teams. They maintain accurate records, track stock levels, coordinate with suppliers, and support the logistics of part procurement and distribution, ensuring smooth operations and minimal downtime. Additional duties such as receiving from shipping docks and distributing Components to the plants are also included.
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:
All duties and responsibilities required within the scope of this job must be performed with a high degree of accuracy and concern for meeting our internal and external customer delivery requirements.
Level 1:

• Inventory Management:
  • Maintain accurate records of all MRO spare parts, tools, and supplies.
  • Regularly monitor stock levels of critical MRO parts and materials.
  • Ensure timely reordering of parts and supplies to avoid shortages or production delays.
  • Organize and track parts in the warehouse or stockroom to ensure easy access.
• Parts Procurement:
  • Process purchase orders for MRO supplies and spare parts in accordance with company policies.
  • Work closely with suppliers to source and order parts, ensuring competitive pricing and timely delivery.
  • Ensure that all MRO parts meet the quality standards required for operations.
  • Track and manage backorders, ensuring that delays are communicated to the relevant departments.
• Documentation & Recordkeeping:
  • Maintain detailed records of all MRO-related transactions, including receipts, purchase orders, inventory reports, and shipping documents.
  • Update and manage the computerized maintenance management system (CMMS) or other MRO tracking systems.
  • Prepare reports on inventory usage, stock levels, and order statuses for management review.
  • Ensure proper documentation for warranty and repair claims.
• Logistics & Distribution:
  • Coordinate the timely delivery of parts to the maintenance teams or relevant departments.
  • Prepare items for shipping and ensure they are properly labeled and documented.
  • Manage the return process for defective or incorrect parts, including creating RMA (Return Merchandise Authorization) documents if necessary.
• Vendor & Supplier Coordination:
  • Establish and maintain good relationships with suppliers and service providers.
  • Liaise with vendors to resolve any supply or delivery issues.
  • Evaluate and assess vendor performance to ensure parts and materials are consistently delivered on time and meet specifications.
• Inventory Audits & Control:
  • Assist in regular physical counts and audits of MRO inventory.
  • Reconcile any discrepancies between physical inventory and system records.
  • Implement inventory control best practices to minimize waste, spoilage, or overstocking.
• Customer Service:
  • Serve as a point of contact for maintenance teams and departments that require parts and supplies.
  • Provide exceptional internal customer service by fulfilling requests and solving supply-related issues efficiently.
• Safety & Compliance:
  • Ensure compliance with safety standards for handling and storing parts, particularly hazardous materials or high-risk components.
  • Assist in managing the disposal of old, obsolete, or damaged parts in compliance with environmental and safety regulations.
  • Perform additional duties as assigned to support departmental and organizational goals.
  • Actively contribute to a positive and collaborative work environment, demonstrating flexibility to adapt to evolving business needs and priorities.

Level 2:

• Possess Level 1 skills.
• Manage daily inventory counts and stock levels for VMI, serialized, and safety stock items; monitor usage trends to maintain availability of high-demand supplies and reduce slow-moving inventory.
• Create, submit, and follow up on purchase orders and requisitions for MRO, MIS, and SRV materials; ensure pricing accuracy, confirm order details, and process invoices through internal systems.
• Coordinate with internal teams such as Tool Room and Metrology to certify modified items; maintain Safety Data Sheets and ensure compliance with Environmental, Health, and Safety policies.
• Support technicians, maintenance, and production staff by locating parts, handling package deliveries and pickups, and managing inter-plant inventory transfers, returns, and restocking.
• Maintain and update inventory systems by running reports, tracking signed-out items and radios, and managing the Tip Room's kits, revisions, and clean points; train staff on sign-out procedures and uphold system accuracy.
• Keep MRO rooms clean and organized following 5S principles; contribute to special projects like rearranging storage areas and updating Fastenal machine access badges.

REQUIREMENTS:
Level 1:

• High School Diploma or equivalent (required).
• Associate's degree in Supply Chain, Logistics, or a related field is a plus.
• Previous experience in an inventory management or purchasing role, preferably within MRO or a similar environment (e.g., manufacturing, aerospace, automotive).
• Familiarity with MRO parts and tools is advantageous.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Experience with CMMS or Enterprise Resource Planning (ERP) software (e.g., QAD, SAP, Oracle, MAXIMO, etc.).
• Ability to use barcoding and inventory management systems.
• Strong organizational and multitasking abilities.
• Excellent attention to detail and accuracy.
• Effective communication and interpersonal skills with the ability to work well in a team.
• Problem-solving and decision-making capabilities.
• Self-motivated, detail-oriented, and able to work independently with minimal supervision.
• Knowledge of safety standards and protocols in manufacturing environments.
• English proficiency required, with strong verbal and written communication skills. Bilingual (Spanish) preferred.

Level 2:

• High School Diploma or equivalent (required).
• Associate's degree in Supply Chain, Logistics, or a related field is preferred.
• Proven ability to perform inventory counts, manage stock levels, and coordinate replenishment activities, preferably in a manufacturing or industrial setting.
• Familiarity with creating and tracking purchase orders, processing requisitions, and managing data in inventory or MRO systems (e.g., QAD, SAP, Oracle, or similar platforms).
• Ability to manage multiple tasks such as package handling, inter-department collaboration, and maintaining compliance documentation with high attention to detail.
• Understanding of SDS management, EHS policies, and workplace organization principles like 5S.
• Skilled in working cross-functionally with technicians, maintenance staff, and vendors; capable of effectively training team members and providing reliable support across departments.
• Excellent in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to use barcoding and inventory management systems.
• Self-motivated, detail-oriented, and able to work independently with minimal supervision.
• English proficiency required, with strong verbal and written communication skills. Bilingual (Spanish) preferred.

WORK ENVIRONMENT:

• Office Environment: 40%
• Plant Environment: 60%
• The employee must be able to tolerate sitting and standing for extended periods of time.
• It requires (Near/Far/Depth/Color) vision in order to be able to tolerate the eye strain associated with working on a computer throughout the workday.
• Must be able to tolerate the use of a keyboard and mouse on average of 6 hours per workday.
• While working in the Plant environment, the employee will be exposed to machinery, moving equipment and material, moderate noise, airborne particles, fumes, and various levels of temperature created by the manufacturing process.

KEY COMPETENCIES:
A competency is a specific behavior or attribute that enables someone to effectively perform tasks or fulfill responsibilities in a job role. Each competency represents a key area in which an individual must excel to succeed in a role, and Magna Engineered Glass often uses competencies as benchmarks for assessing employee performance, guiding professional development, and aligning workforce capabilities with organizational goals.
Level 1:

• Inventory Management & Control: Ability to maintain accurate records of inventory, monitor stock levels, and ensure timely reordering of critical MRO parts to prevent shortages or delays. This includes managing warehouse organization and conducting regular audits to ensure accuracy and minimize discrepancies.
• Procurement & Vendor Management: Proficient in processing purchase orders, sourcing parts, and coordinating with suppliers to ensure timely and cost-effective delivery. The ability to establish and maintain strong relationships with vendors while ensuring parts meet required quality standards is also essential.
• Documentation & Recordkeeping: Strong skills in maintaining detailed and accurate records, such as receipts, purchase orders, and inventory reports. Proficiency in using computerized maintenance management systems (CMMS) or ERP systems to update and manage inventory data is important.
• Customer Service & Communication: Ability to provide excellent internal customer service by efficiently fulfilling parts and supply requests from maintenance teams. Strong communication and interpersonal skills are required to resolve supply-related issues and ensure smooth coordination between departments and suppliers.

Level 2:

• Attention to Detail: Ensures accuracy in inventory tracking, purchase order processing, and compliance documentation, reducing errors and maintaining operational efficiency.
• Problem Solving and Initiative: Proactively addresses stock discrepancies, supplier delays, and inventory flow issues; identifies opportunities to improve storage systems and reduce inefficiencies.
• Collaboration and Communication: Works effectively with cross-functional teams, vendors, and internal departments; provides clear, timely support and training to ensure smooth material operations.

Awareness, Unity, Empowerment:
At Magna, we believe that a diverse workforce is critical to our success. That's why we are proud to be an equal opportunity employer. We hire on the basis of experience and qualifications, and in consideration of job requirements, regardless of, in particular, color, ancestry, religion, gender, origin, sexual orientation, age, citizenship, marital status, disability or gender identity. Magna takes the privacy of your personal information seriously. We discourage you from sending applications via email to comply with GDPR requirements and your local Data Privacy Law.
Worker Type:
Regular / Permanent
Group:
Magna Exteriors