Maintains intellectual property client dockets, manages patent prosecution deadlines, prepares and files USPTO documents, compiles prior-art materials, manages disclosure requirements, communicates with clients and legal teams, processes billing, and maintains electronic records and data integrity.
JOB SUMMARY
The IP Assistant maintains and manages client dockets and handles all aspects of US patent prosecution; the preparation of IP documents; e-filing with the USPTO, drafts documents and correspondence, keeps clients, attorneys, technology specialists and patent agents apprised of upcoming deadlines and interacts with attorneys, clients and courts. The IP Assistant processes client bills. This position is responsible for maintaining data integrity and electronic file wrappers.
RESPONSIBILITIES:
- Assist attorney with various aspects of their docket
- Organize and maintain electronic mail, facsimiles, docketing information and instructions and take necessary action
- Prepare and file documents with U.S. Patent and Trademark Office (USPTO)
- Review incoming correspondence including paper and electronic mail, facsimiles, docketed information, or client instructions and take necessary action
- Interact with clients via telephone, electronic mail, and facsimile as necessary
- Coordinate with colleagues and/or departments to ensure completion of assigned tasks and other requests
- Preparation of Information Disclosure Statements for filing with the United States Patent & Trademark Office (USPTO)
- Preparation of search results and prior art lists for citation
- Compilation of prior art tables
- Compilation of electronic prior art databases
- Manage prior art and duty of disclosure requirements for domestic and foreign matters
- Maintain accurate client contact information and reporting instructions
- Maintain client specific instructions and relevant biographic data
- Research and retrieve information for the completion of assigned tasks utilizing legal rules books (e.g., MPEP, TMEP, etc.), the United States Patent and Trademark Office
- Utilize a range of software applications including Microsoft Outlook, Microsoft Word, Microsoft Excel, CPi (general case information and docketing database), JURIS (billing database), DeskSite (document management system), IPDAS (document generation and contact database), and other practice- or firm-specific applications.
- May guide, mentor, or be a resource to others
- May take on additional responsibilities as needed
MINIMUM QUALIFICATIONS
- Bachelor's degree
- Prior law firm experience
WORK ENVIRONMENT
This position operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. Under normal circumstances, presence in the office environment during regularly scheduled hours is an important and expected component of this position. However, working arrangements are currently flexible due to COVID-19.
OTHER INFORMATION
We fully comply with all laws prohibiting discrimination against any qualified applicant or employee on the basis of race, color, religion, creed, age, gender, gender identity or expression, sexual orientation, citizenship, national origin, marital, parental or veteran status, or disability as well as any other consideration made unlawful by applicable federal, state or local laws.
Current regulations relating to the deemed export of certain information and technologies with which we and our clients work require us to limit access to citizens of the United States and United States permanent residents. If you do not currently meet this status requirement, we cannot consider your application for employment at this time.
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