The Invoicing Specialist oversees the invoicing process for field service work, ensuring timely review, approval, and payment of partner invoices. Responsibilities include coordinating with partners and internal teams, monitoring invoice approvals, and maintaining documentation.
About Omnidian
Omnidian, Inc. is a fast-growing Series C tech-enabled service company revolutionizing performance assurance for the distributed solar and energy storage industries. Omnidian is building a more sustainable future for the planet through our passionate teams, our innovative technology, and by creating an amazing customer experience. We are headquartered in Seattle, WA
The Job
As an Invoicing Specialist on our Field Service team, you’ll be responsible for managing the end-to-end invoicing process for completed field service work. Reporting to the Partner Account Manager, you’ll collaborate closely with our Field Service Providers, Partner Management, and Accounts Payable teams. Your work ensures that partner invoices are reviewed, processed, and paid efficiently and accurately in alignment with our contract terms.
What You'll Do
- At Omnidian we believe in trust and autonomy. How you create an impact is ultimately up to you. Here is an outline of some of the things you’ll be doing:
- Invoice Review & Processing (60%)
- Monitor invoice submissions upon service completion
- Review invoices against contract terms and service details
- Approve or deny invoices in alignment with contract compliance
- Communicate issues or discrepancies and request timely corrections
- Send final approval to Accounts Payable and ensure timely processing
- Partner & Internal Coordination (40%)
- Interact by phone and email with FSPs to drive accountability and ensure end-to-end visibility and completion of invoicing cycle
- Track and drive accountability for cycle time (service complete to invoice paid) by interacting with Field Service Partners via email and phone
- Collaborate with Partner Account Managers and AP to resolve roadblocks
- Proactively follow up on delays to maintain efficiency in payments
- Maintain clear and consistent documentation throughout the process
Who You Are
- Strategic negotiator with a win-win focus: able to maintain relationships while holding 3rd party contractors accountable for contract adherence
- Detail-oriented and process-driven
- Comfortable navigating ambiguity and problem-solving
- Strong communicator—clear, concise, and kind
- Deadline-driven with excellent follow-through
- Collaborative and eager to work cross-functionally
Experience You’ll Need
- 2+ years in invoicing, billing operations, accounts payable/receivable, or similar administrative role
- Familiarity with reviewing contracts or service agreements
- Strong organizational and documentation skills
- Proficient in Google Workspace or Microsoft Office Suite
- Ability to manage multiple priorities and deadlines in a remote environment
Experience That's a Plus
- Experience in a high-volume operations or field service environment
- Previous work with NetSuite, Salesforce, or similar platforms
- Knowledge of solar or clean energy service industries
- Experience working with third-party vendors or contractors
Work-life and Culture
- Most of our roles offer the opportunity to work remotely
- If you are in the Seattle area, we offer a vibrant office space in the historic and beautiful Smith Tower, in the heart of Pioneer Square
- We prioritize applicants near one of our employee clusters and offer one or more local gatherings per year
- We provide outstanding benefits including family medical, dental, vision, disability, 401(k) administration and $1k match per year and thoughtful paid time off
- We offer 12 weeks of paid parental leave to all FTE employees (birthing and non-birthing) after 1 year, and four-week paid sabbatical leave after four years
- We offer a competitive total compensation package that includes monthly health insurance premiums, bonuses and long-term stock options for every employee
- We love to lift each other up through company-wide slack channels such as #puppiesandpets, #omnidian-wellness, #praiseandbooms and #sustainablefuture
- We have affinity groups to help employees feel seen and supported, such as Rainbow Array, BIPOC, Thriving Survivors, Vets at Omnidian, Black Lights Matter and Neurospicy R Us
- We are a passionate, mission driven team that believes in collaboration, mutual respect and trust. For examples, come Discover our Story!
Grow With Us
- We mentor and invest in our employees and prioritize them for future opportunities. Check out our Instagram reels to see a few career journey examples
- Internal candidates: Check out our advice on Internal Transfer: Job Application Process
- Here are the next roles in this career track:
- Senior Invoicing Specialist
- Operations Analyst
- Partner Account Coordinator / Manager
- We’re a fast-growing startup, which means we’re constantly reinventing processes, adding new products, and asking people to use all of their skills and talents. That means there’s gonna be a lot of opportunities for you to grow, which also means you will likely be stretched in ways you’ve never experienced in a job before. If you are resilient, determined, and not afraid of a big challenge, come apply.
Privacy
California-based candidates: To understand more about the data we collect and process as part of your application, please view our California Job Candidate Privacy Policy. https://www.omnidian.com/privacy-policy-ca-candidates/
Diversity and Inclusion
We strongly believe that diversity of experience, perspectives, and background will lead to a better environment for our employees and a better product for our customers. We are committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. We value diversity and inclusion and are committed to ensuring our hiring and retention practices, as well as our office culture, reflects this value.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
Omnidian is an equal opportunity employer. We are committed to diversity in the workplace. We make employment decisions on the basis of merit and business need. We hire without consideration to age, ancestry, citizenship, disability, gender expression, gender identity, marital status, national origin, political activity or affiliation, race, religion, sexual orientation, veteran status, or any other basis protected by law.
We invite you to be part of our mission to create a workplace that is inclusive and welcoming to all.
Top Skills
Google Workspace
Microsoft Office Suite
NetSuite
Salesforce
Similar Jobs
Fintech • Machine Learning • Payments • Software • Financial Services
The Senior Manager, Production Support ensures the SaaS product's reliability and performance, addresses technical issues, and leads support initiatives while collaborating with cross-functional teams to enhance customer satisfaction and service efficiency.
Top Skills:
AWSBashDatabricksPythonSnowflakeSQL
Professional Services • Software
The RFP Project Coordinator manages the RFP process, coordinates tasks, collaborates with teams, and oversees the SafeBase AI Questionnaire Tool for efficient responses.
Top Skills:
JIRASalesforce
Artificial Intelligence • eCommerce • Information Technology • Internet of Things • Automation
The role involves selling Intelligent Platforms services, managing the sales lifecycle, building client relationships, and collaborating with internal teams and partners like ServiceNow, Adobe, and Salesforce.
Top Skills:
AdobeSalesforceServicenow
What you need to know about the Boston Tech Scene
Boston is a powerhouse for technology innovation thanks to world-class research universities like MIT and Harvard and a robust pipeline of venture capital investment. Host to the first telephone call and one of the first general-purpose computers ever put into use, Boston is now a hub for biotechnology, robotics and artificial intelligence — though it’s also home to several B2B software giants. So it’s no surprise that the city consistently ranks among the greatest startup ecosystems in the world.
Key Facts About Boston Tech
- Number of Tech Workers: 269,000; 9.4% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Thermo Fisher Scientific, Toast, Klaviyo, HubSpot, DraftKings
- Key Industries: Artificial intelligence, biotechnology, robotics, software, aerospace
- Funding Landscape: $15.7 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Summit Partners, Volition Capital, Bain Capital Ventures, MassVentures, Highland Capital Partners
- Research Centers and Universities: MIT, Harvard University, Boston College, Tufts University, Boston University, Northeastern University, Smithsonian Astrophysical Observatory, National Bureau of Economic Research, Broad Institute, Lowell Center for Space Science & Technology, National Emerging Infectious Diseases Laboratories
