Human Resources & Administrative Coordinator

About Us

Ludia Consulting is one of the fastest growing and innovative consulting firms in Microsoft Dynamics Finance & Supply Chain, Customer Engagement and PowerPlatform. We are looking for a team member that is committed to helping others and their communities while also growing professionally as part of our Ludia family.

We are not just a traditional organization; we are driven to help our partners and clients while delivering value every day. Our team members are also encouraged to grow by sharing their knowledge and experience through a multitude of community driven channels including local non-profit organizations.

The Role

The Human Resources & Administrative Coordinator plays a vital role in supporting the daily operations of the Human Resources, Administration, and Operations teams. This position offers an excellent opportunity for professional growth within a dynamic, cross-functional environment. Reporting to the Sr. Human Resources Business Partner and working closely with the Chief Financial Officer, this role supports key organizational initiatives, maintains operational efficiency, and enhances employee experience.

Our ideal candidate is detail-oriented, proactive, and thrives in a collaborative setting where hands-on involvement and multitasking are essential.

Essential Functions:

Human Resources Support:

• Recruitment Assistance: Maintain and update job descriptions across internal and external platforms to ensure accuracy and consistency with company standards. Review active applicant pools, assist with candidate communication, and coordinate interview scheduling with hiring managers.
• Onboarding Coordination: Support new hire onboarding by ensuring all systems, equipment, and accounts are ready for Day 1. Facilitate orientation logistics and assist in the creation of onboarding materials.
• System Maintenance: Maintain employee data within HR systems to ensure compliance and accuracy. Support audits and updates related to employee records, benefits, and organizational structure.

Altruism and Community Initiatives:

• Partner with senior leadership to plan, execute, and track company-sponsored community and non-profit initiatives.
• Coordinate volunteer events, donation drives, and related internal communications to encourage employee participation.

Administrative Support:

• Manage company laptops and IT program coordination, including tracking, deployment, and maintenance requests.
• Schedule and coordinate logistics for company-wide meetings, including business updates, town hall sessions, and leadership events.
• Support internal communication efforts by assisting with company announcements and event invitations.

Expense and Travel Management:

• Review, process, and approve company expenses in accordance with established travel and expense policies.
• Collaborate with employees and managers to resolve discrepancies or clarify expense report issues.

Operations and Reporting:

• Manage sales and use tax programs.
• Assist in monthly management reporting.
• Support sales commissions plan administration and reporting.
• Support various operations-related initiatives, including vendor coordination, budget tracking, and process improvement projects.
• Maintain confidentiality and accuracy in all operational data handling.

Project and Leadership Support:

• Collaborate with HR and cross-departmental leaders on special projects and initiatives designed to improve organizational performance and employee experience.
• Take ownership of assigned projects, ensuring timely completion and adherence to company goals and policies.
• Provide flexible support where needed to ensure smooth operations across departments.

Skills & Competencies

• Experience: 3 – 5 years in Human Resources, administration, or operations; prior experience in a similar cross-functional role preferred.
• Extra proficiency with Microsoft Excel is required.
• Technical Skills: Familiarity with HR tools such as Greenhouse (ATS) and Lattice (performance management system) is a plus.
• Communication: Strong written and verbal communication skills with the ability to interact effectively across all levels of the organization.
• Organization: Exceptional attention to detail, time management, and ability to manage multiple tasks simultaneously.
• Adaptability: Ability to work independently and in a team environment while adapting to shifting priorities and business needs.

Benefits / Why Ludia

• Remote when not traveling to customer sites
• Unlimited PTO
• Full health benefits, vision, and dental
• 401K
• …and more! 

Ludia Consulting is an Equal Opportunity Employer. Applicants receive consideration for employment regardless of their race, color, creed, religion, national origin, sex, sexual orientation, disability, age, marital status, or status with regard to public assistance.