HR Preboarding Specialist

At BBH, Partnership is more than a form of ownership—it’s our approach to business and relationships.  We know that supporting your professional and personal goals is the best way to help our clients and advance our business. We take that responsibility seriously. With a 200-year legacy and a shared passion for what’s next, this is the right place to build a fulfilling career.

Join us as an HR Preboarding Specialist

Brown Brothers Harriman is currently recruiting an HR Preboarding Specialist to join our HR Team.  In this role you will be responsible for operational excellence of the team’s respective processes.  This individual will handle routine processing of preboarding functions (preparation of offer letters, background checks, hire transaction processing, new hire onboarding) and HR transactions (transfers, position updates, terminations, creating/updating requisitions for approval etc. in Workday).  The HR Preboarding Specialist is accountable for maintaining prescribed turnaround times and escalating complex issues to the HR Manager.

Some of your key responsibilities include:  

• Prepare offer letters for distribution to successful candidates.
• Initiate background check process with 3rd party companies supporting background screening.
• Provide timely correspondence to successful external candidates, and internally to recruiting team through a case management tool.
• Organize and administer New Hire data entries and changes in Workday.
• Support continuous improvement activities by critically reviewing and developing enhanced Preboarding processes.
• Coordinate new hire start dates/locations with managers and candidates.
• Coordinate with Tech, ISM and Security for laptop setup/access and badge issuing.
• Review new hire work authorization documentation (I-9) on their first day.
• Perform first day onboarding activities including review of high-level benefit, payroll, and portal information.
• Perform routine processing of HR transactions including transfers, leaves, terminations, and employee data updates.
• Update off cycle pay rate and other compensation changes.
• Create and update job requisitions and their approval processes.  
• Process engagement and disengagement of Contingent Workers
• Handle Position Updates including creating new positions, and updates to position attributes for Job Reclassifications, Reorganizations, Career Progression and Standard hours changes.
• Identify issues and escalate appropriately to HR Operations Manager
• Participate in testing of HR applications.
• Make recommendation of process improvements

Qualifications:

• Bachelor's degree in HR or related disciplines
• 1 to 2 years of experience working in HR or related fields preferred.
• Excellent communication and problem-solving skills
• Ability to manage multiple and conflicting priorities in a fast-paced environment, while meeting deadlines
• Ability to handle sensitive and confidential employee data with discretion and professionalism.
• Strong collaboration skills
• Strong interpersonal skills and the ability to interact at all levels of the organization with diplomacy and professionalism.
• Strong PC skills, including advanced Excel including pivot tables, v-lookups and macros.
• Experience with issue tracking or case management systems
• Previous exposure to cloud-based data management systems such as Workday a plus

This role is based in our Boston location and is a hybrid role, with a minimum of three days per week in office.

Salary Range

$55k-$70k base salary + annual bonus

BBH and its affiliates' compensation program includes base salary, discretionary bonuses, and profit-sharing. The anticipated base salary range(s) shown above are only for the indicated location(s) and may differ in other locations due to cost of living and labor considerations. Base salaries may vary based on factors such as skill, experience and qualification for the role. BBH's total rewards package recognizes your contributions with more than just a paycheck—providing you with benefits that enhance your experience at BBH from long-term savings, healthcare, and income protection to professional development opportunities and time off, our programs support your overall well-being. 

We value diverse experiences. We value diverse experiences and transferrable skillsets. If your career hasn’t followed a traditional path, includes alternative experiences, or doesn’t meet every qualification or skill listed in the job description, please do go ahead and apply.

About BBH:

Brown Brothers Harriman (BBH) is a premier global financial services firm, known for premium service, specialist expertise, technology solutions and partnership approach to client management. Across Investor Services and Capital Partners, we work with an enviable roster of sophisticated clients who make BBH their first call when they are tackling their hardest challenges. Delivering for our clients and each other energizes us.

We believe that how we do our work is just as important as what we do. We are relentless problem solvers who know our best ideas come from collective debate and development—so we are never possessive about our ideas. Every day we come together as a diverse community of smart and caring people to deliver exceptional service and expert advice—creating success that lasts. No matter where you sit in the organization, everyone is empowered to contribute their ideas. BBHers can pick up the phone and call any colleague, and they are happy to help. Expanding your impact beyond your daily role is part of how we operate as trusted partners to one another. 

We believe stability is a competitive advantage, but being stable means having the knowledge, skill, and discipline to evolve, often—pushing the boundaries of innovation.  As a private partnership, every investment we make is in the relationships, technologies, products and development we believe are in the long-term interests of our clients and our people. Our long-tenured leaders are experts in their areas and are actively involved in the day-to day business, taking the time to provide guidance and mentoring to build the next generation of BBHers. Because we know, our success begins with yours.

Go to BBH.com to learn more about our rewards and benefits, philanthropy, approach to sustainability or how we support you to thrive personally, physically and financially.