HR Coordinator / Office Manager

Human Resources Coordination:

• Serve as a Human Resources point of contact for employee inquiries, providing timely, professional, and confidential support and internal communications, while balancing the needs of the company
• Maintain accurate employee records in HRIS systems (Paylocity), including I9’s, onboarding and offboarding documentation, employee changes, and support audits
• Coordinate, and lead onboarding and offboarding processes, including documentation, systems access, and facilitation of multi-faceted remote new hire orientation, while continuously improving the overall employee experience
• Maintain and update job descriptions and HR policies for consistency and compliance
• Intake employee relations issues, escalating as appropriate and partnering with HR leadership
• Assist with benefits system administration,open enrollment preparation, and employee communications
• Support recruitment processes, including posting job openings to our ATS, and submitting new hire requisitions
• Support KPA event planning, employee engagement and recognition initiatives
• Facilitate timely responses to external employment verification requests, unemployment claims, and other HR-related documentation
• Provide other Human Resources administration support as assigned

Office Management:

• Support the overall workplace experience by maintaining our Lafayette, CO office, ensuring cleanliness standards, organization, and operational readiness; role is hybrid, requiring on‑site presence at least two days per week
• Oversee mail distribution, including scanning documents to appropriate parties
• Oversee ongoing maintenance of employee gear store
• Order and manage office supplies, equipment, business cards, and employee materials
• Support office events, meetings, employee celebrations, and engagement activities
• Provide additional administrative support as assigned

Qualifications:

• 2+ years of experience in Human Resources, office administrative, or related business role
• Knowledge of human resources best practices and processes and a desire to learn and improve HR acumen
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• Excellent interpersonal, communication, and customer‑service skills
• Technically adept – solid understanding of Microsoft Office Suite and prior experience/able to pick up new platforms quickly, prior experience with Applicant Tracking Systems, HR Management software, or similar a plus
• Experience managing sensitive information professionally and confidentially

Bonus Experience:

• Knowledge of employment laws and HR compliance (FMLA, ADA, workers’ compensation is a plus)
• Experience with Paylocity or another similar HRIS
• Experience supporting talent acquisition (recruiting, interviewing, and hiring is a plus) 
• Prior office management, facilities coordination, or event planning experience

Success Criteria:

• Approachable and engaging personality with a professional style of communication
• Proficiency in engaging in employee interactions, while professionally balancing the needs of KPA, and maintaining a high level of confidentiality
• Strong ability to multi-task and prioritize using independent and sound judgement
• Highly organized, manages time effectively, and is adaptable and comfortable in a fast-paced environment
• Aptitude in learning and researching compliance and employment laws at both a state and Federal level

Compensation:

• Base salary range between $60-70k
• Bonus potential of 7.5% annually

Physical Requirements:

• Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
- Working on a computer, typing, and viewing a screen - often
- Stationary sitting or standing - often
- Hearing and listening - often
- Bending, crouching, and lifting up to 20lbs - frequently
- Ability to travel locally to our office in Lafayette, CO roughly two times per week
- Ability to travel regionally and nationally - infrequently