HR Administrator

Essential Duties & Responsibilities

• Execution of personnel administration activities (new hires, promotions/transfers, terminations, etc.), including HRIS entries and associated tasks. 

• Facilitate school onboarding and offboarding processes, including required documentation, system updates, and communication with internal stakeholders. 

• Coordination of Home Office new hire onboarding activities and processes, including background checks, desk setup & welcome gifts, first day preparation & communication, onboarding programs, welcome announcements, etc. 

• Respond to employment verification and unemployment requests timely and accurately. 

• Responsible for weekly HR submissions to payroll team related to specific areas of responsibility, ensuring all relevant items are processed within appropriate timeframes and all relevant details are included. 

 
Other Duties & Responsibilities  

• Facilitate employee service anniversary program (gifts, announcements, etc.) and initiatives related to various other employee life events. 

• Administration of various fringe benefit programs (i.e. employee tuition reimbursement, etc.).  

• Order business cards, nametags, etc. through corporate supply vendor. 

• Maintain company communication lists and distribute/post as needed. 

• Maintain employee communication boards & notices/postings, including coordination of labor poster service. 

• Assist with planning and execution of company events, programs, etc. 

• Maintain organizational charts. 

• Provide support to various training initiatives as needed. 

• Creation and submission of various reports as needed. 

• Assist employees with HRIS password resets as needed. 

• Miscellaneous clerical duties as needed (i.e. filing, mailings, etc.). 

• Coordination of and/or support to various HR department initiatives and programs as needed. 

• Cross-train in various other HR function tasks/activities to provide back-up support as needed.  

• Other duties and/or special projects as assigned. 

Required & Preferred Qualifications

• High school diploma or GED equivalent. 

• Associate’s degree in Business, Human Resources or related field – or equivalent relevant work experience. 

• 3+ years of experience in an HR support or service-oriented role in a high-growth or fast-paced environment. 

• Knowledge of employment laws and HR compliance requirements is a plus. 

• HR certification (PHR, SHRM-CP, or similar) is a plus. 

• Exceptional professionalism (communications, interactions, etc.). 

• Ability to communicate clearly, concisely and professionally (both verbally and written) and at all levels of the organization. 

• Demonstrated commitment to providing exceptional internal customer service and building positive working relationships with employees, managers, and business partners. 

• Ability to prioritize work and adjust priorities as needed. 

• Exceptional attention to detail and accuracy with strong organization and follow-up skills.   

• Ability to manage multiple tasks simultaneously while maintaining data integrity. 

• Ability to work with and maintain confidential information. 

• Intermediate skills in MS Word, MS Excel, MS PowerPoint. 

• Experience with HRIS platforms, Paylocity strongly preferred.  

• Ability to read, write and speak English at a proficient level – bilingual in Spanish a plus. 

Work Environment & Physical Requirements

• Can work at least a full-time, 40-hour a week schedule, sometimes off-hours as the business requires (i.e., deadlines, networking events, conferences, business dinners, etc.). 

• Can sit for long periods of time at a computer in a primarily sedentary position; manual dexterity required to use desktop computer and peripherals. 

• No travel required. 

• Ability to lift up to 25 lbs. to waist-height on an occasional basis. 

 

Benefits

• Up to 50% childcare tuition discount.  

• Comprehensive medical, dental, and vision insurance, effective on your first day of employment. 

• Free First Stop Health membership, providing 24/7 access to virtual primary care, urgent care, and short-term mental health support. 

• 401(k) retirement plan with annual discretionary employer match contribution. 

• Optional life insurance and short/long-term disability coverage, helping provide financial protection and peace of mind. 

• Performance-based pay, including increases tied to certification and/or degree completion. 

• Career growth and professional development opportunities, including training, mentorship, and our dedicated CHILD Conference. 

• Generous paid time off and holiday benefits, including an annual Winter Break closure between Christmas and New Year's so employees can enjoy additional time with family and friends. 

• Employee Assistance Program (EAP), offering confidential resources and support for mental health, financial wellness, work-life balance, and other personal needs. 

• Employee referral bonus program, because great people know great people! Earn bonuses for helping us build an exceptional team. 

• Additional lifestyle and fringe benefits, including tuition and professional development reimbursement, pet insurance, and other programs designed to support you and your family. 

Closing

Babilou Family US is part of a global network of 1,100 early education and child care centers. We provide quality early education and child care across 42 New England schools. Through the experience and talents of nearly 900 early education professionals and in partnership with nearly 4,000 families, we are on a meaningful journey to create optimal learning spaces where children ages 0-5 can learn, grow, and thrive.   
   
Our teams, whether at our home office or inside our schools, are change makers – they inspire, create, model, and most importantly make this a great place to work. At Babilou Family US we are consistently recruiting, retaining, and promoting a diverse mix of colleagues who are representative of the diversity within the communities in which we operate. Our focus on equity and inclusion allows us to develop a broader scope of ideas and approaches, offering a collaborative and dynamic educational experience for the youngest members of society.    
 
#LI-Onsite 
 
#INDHP