Provide clerical HR support including data entry, scanning, filing, onboarding paperwork, entering new hires into HR software, maintaining records and spreadsheets, and sending paperwork to Corporate HR.
Description
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Position Summary
The HR Administrative Assistant Provides assistance to the HR Manager and General Manager at OTT-Boston. This position is responsible for data entry, scanning, creating files, filing, processing paperwork, and other clerical duties in a busy office environment.
This position is based out of the Malden, MA office.
Employee Benefits
- Competitive pay and training: $24 per hour
- All FT Employees are eligible for 2 weeks of paid vacation time as well as company sponsored health and wellness plans
- All FT, PT and Seasonal employees are eligible for: Paid sick time, 401K plan with company matching**, flexible schedules (including a combination of weekdays and weekends are available), fun and upbeat work environment with various award and recognition celebrations throughout the year, First Stop Health - 24 hr. access to doctor by phone or computer for employee and their dependents (Employer pays 100%), discounts in retail stores, and free admission to all company attractions
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**Eligibility requirements may apply
RequirementsEssential Functions
- Be familiar with and ensure company human resources and payroll policies and procedures are followed.
- Assist with recruiting, pre-employment processing, and new hire onboarding. Create and complete post-hire paperwork, enter new hires into Human Resources software, and file completed employee files in the electronic filing system.
- In a timely manner, scan paperwork to Corporate HR Department.
- Organize and maintain records, databases, Excel spreadsheets, filing and storage in assigned areas of responsibility within company filing guidelines.
- Make and keep a supply on hand of pre-employment and post-employment packets.
Required Knowledge, Skills, and Abilities
- Ability to work independently over long periods of time and in groups withing the scope of established rules and regulations.
- Knowledge of administrative and clerical procedures and systems such as word processing, spreadsheets, emails, managing files and records, and other office procedures and terminology.
- Ability to maintain confidentiality of files and other documentation.
- Be computer literate and keyboard/mouse proficient with a working knowledge of and ability to use various types of computer software.
- Knowledge of and experience with office machines, practices, and systems.
Qualifications
- High school graduate or equivalent
- Previous experience in clerical, secretarial, or business administration preferred
- DOT experience preferred
Other Requirements
- Must pass pre-employment background check and substance abuse testing.
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