Henry Schein Cares Associate

Henry Schein Cares (HSC) is our global corporate citizenship program. For over nine decades as a company, we've adhered to the idea that "doing good" for the professions and communities we serve allows the Company to "do well."

This role will be joining the Henry Schein Cares team who is responsible for the planning, leading, and executing sustainability, global philanthropy, and corporate foundation programs and activities across the company in partnership with Medical and Dental business teams globally.

This position will collaborate closely with internal teams such as Corporate Communications, Team Schein Engagement, Compliance, Regulatory, and the wider Corporate Affairs team, as well as internal cross-functional teams and be an integral member of the CARES team. Responsibilities include office management functions in addition to special projects.

KEY RESPONSIBILITIES: 

Donation Administration and Partnership Projects (35%)

• Support pricing out potential donations and placing donation orders
• Monitor international donation requests in partnership with Regulatory and Export departments for timely donations and all appropriate paperwork.
• Back-up grants and sponsorships administrator to review and process grant requests and route through appropriate approvals
• Research and synthesize information as needed for new projects or initiatives
• Support key NGO partnerships such as with Special Olympics, Team Smile, ADA Foundation, etc.
• Manage grantee database with up-to-date records of all product and financial donations.
• Support storytelling efforts with grantees by organizing assets and getting appropriate paperwork
• Assist in drafting acknowledgment letters and internal communications regarding approved grants and donations.

Administrative and operational Responsibilities (60%):

• Perform everyday administrative functions including clerical functions such as scheduling, supply ordering, organizing travel, and expense submissions.
• Help coordinate logistics and communication across departments and with external nonprofit partners.
• Help support managing volunteers for HSC-sponsored events
• Assists with preparations and coordinates plans for on-site and off-site meetings.
• Responsible for planning, pre-meeting preparation, communication of meeting materials to attendees, minutes of meeting and post meeting communication and related activities for HSC and corporate foundation Steering Committee meetings.
• Supports corporate foundation annual board meeting preparation
• Coordinates correspondence with key partners to monitor progress and ensure project timelines are maintained
• Support the preparation of dashboards, KPI reports, and PowerPoint summaries for internal stakeholders
• Maintains projects tasks such as organizing reports, agreements and other files and provides detailed updates to key stakeholders
• Participates in special projects and performs other duties as required

Event Management (5%)

• Manage drafting, sending, and RSVPs of invitations for key in-person events
• Work with event vendors from contracts to event execution
• Manage onsite event logistics

SPECIFIC KNOWLEDGE & SKILLS: 

• Good technology skills required, including Microsoft Office (Word, Excel, Access, Powerpoint, Outlook), database tools like Salesforce or Blackbaud, and various AI tools 
• Excellent verbal and written communication skills.
• Speed writing is a must and financial/budgeting skills helpful.
• Must have good interpersonal skills, able to multi-task and be comfortable with a flexible environment

GENERAL SKILLS & COMPETENCIES: 

• General proficiency with tools, systems, and procedures
• Basic planning/organizational skills and techniques
• Basic analysis and problem-solving skills
• Basic verbal and written communication skills

MINIMUM WORK EXPERIENCE: 

Typically 1 to 3 years of related professional experience.

PREFERRED EDUCATION: 

Typically a Bachelor's Degree or global equivalent in related discipline.

TRAVEL / PHYSICAL DEMANDS:

Travel typically less than 10%. Office environment. No special physical demands required.

The posted range for this position is $47,470 to $74,172 which is the expected starting base salary range for an employee who is new to the role to fully proficient in the role. Many factors go into determining employee pay within the posted range including prior experience, current skills, location/labor market, internal equity, etc. 

Other benefits available include: Medical, Dental and Vision Coverage, 401K Plan with Company Match, PTO [or sick leave if applicable], Paid Parental Leave, Income Protection, Work Life Assistance Program, Flexible Spending Accounts, Educational Benefits, Worldwide Scholarship Program and Volunteer Opportunities.

Henry Schein, Inc. is an Equal Employment Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, creed, national origin, ancestry, disability that can be reasonably accommodated without undue hardship, sex, sexual orientation, gender identity, age, citizenship, marital or veteran status, or any other legally protected status. 

For more information about career opportunities at Henry Schein, please visit our website at: www.henryschein.com/careers

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