Grants Administrator (Remote Opportunity)

About the Opportunity

The Bouve ́College of Health Sciences seeks a Grants Administrator to join our team in the Bouve ́ College Office of Research (BCORe). Knowledge and experience of the full life-cycle (pre-award and post-award) of research grants administration is preferred; however, the focus of responsibilities will be on PRE-AWARD administration. The BCORe Team is staffed with six full-time grants administrators which includes the Executive Director of Research Administration and Associate Director of Post Award.

Position Summary:

The Grants Administrator serves as a member of a team of professionals in the Bouve ́College Office of Research (BCORe), primarily responsible for assisting faculty and departmental administrative staff throughout the pre-award grants management life-cycle. This includes: supporting the development and submission of federal, non-federal, state, foundation, corporate, and industry grant proposals. This person assists with: the identification of funding opportunities; development of proposal budgets; coordination of sub-contracts on proposals; compliance checks against institutional policies and sponsor requirements; and review grant proposals prior to submission to the central office, Northeastern University Research Enterprise Services (NU-RES). 

The Grants Administrator may also provide cross functional support to post-award colleagues in BCORe.

The Grants Administrator will also support the research data management functions and research reporting of Bouve ́ as needed. This includes management of transaction logs, running periodic reports of proposal and award activity and trends within College and related Bouve faculty.

Responsibilities:

• Perform ongoing operational tasks within assigned workstream, which may include:

• Pre-Award Support: Assist principal investigators with proposal and budget preparation, including support with biosketches, other support pages, federal and foundation proposals. Follow compliance regulations established by funding agencies and by the university. Work closely with other BCORe staff, PIs, NU-RES officials and department administrators for proposal submission and award administration. Assist with identifying sponsored program opportunities for Principal Investigators within the college.

• Post-Award Support (as needed): Provide support in monitoring sponsored award spending, payroll and effort oversight, budgets, annual progress report, clean-up and close-out.   Liaise with NU-RES and complete administrative paperwork as required..

• Data Management: Maintain transaction activity logs and awards documents. Run periodic reports of proposal and award activity and trends within College and related to Bouve ́ Faculty.

• Work with Principal Investigators, Administration and sponsors to provide excellent customer service and resolve complex issues related to sponsored project.

• Develop and manage relationships across key sponsored research stakeholders; communicate with researchers, administrators, and sponsors to facilitate timely proposal submissions.

• Ensure provision of customer service assistance to outside agencies in the ongoing administration of grants and contracts.

• Keep up-to-date on sponsor requirements, institutional policies, and state and federal regulations, and proactively update team members on applicable changes.

Qualifications

• Bachelor's degree required, and 2 – 5 years of experience in pre- and/or post-award grant administration, preferably in an academic setting with broad understanding of academic operations and research required. 

• 3-5 years of administrative grant support experience is preferred.

• Knowledge and experience of the full life-cycle (pre-award and post-award) of research grants administration is preferred.

• Must be comfortable working independently and as part of a team, and be comfortable meeting deadlines and balancing competing priorities.

• Demonstrate technical proficiency required to do the job; possess knowledge in the profession; provide technical expertise to others; have and use cross-functional knowledge to support interdepartmental connections.

  • Knowledge of and experience in federal regulations including OMB Uniform Guidance, FAR, and other sponsor agency policies and regulations to maintain compliance with terms and conditions of the award.

  • Knowledge of regulations relating to federal grants and award administration. Direct experience submitting proposals, managing awards, and working with research investigators.

  • Knowledge of accounting standards and experience performing financial analysis.

• Demonstrate written and verbal communication and interpersonal skills. Strong customer service orientation. Experience in maintaining confidential materials.

• Strong organizational skills, attention to detail, and ability to manage deadlines.

• Experience with grants proposal portals (eg Grants.gov, ASSIST, Workspace, Just Grants, Proposal Central, PCORI) Preferred.  Familiarity with financial management systems (eg Banner, Priority BA, WorkDay, Coeus, Cognos) would be most helpful.

• Strong proficiency in financial analytical tools including Microsoft Excel is essential.

Position Type

Additional Information

Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.  

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

Compensation Grade/Pay Type:

Expected Hiring Range:

With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.