Global Payroll Specialist

About SmartSimple, Foundant & Giving Data

At SmartSimple, Foundant Technologies, & GivingData, we empower mission-driven organizations to manage their data, workflows, and impact with our comprehensive software solutions. From grant management and community foundations to process automation and data collaboration, our combined expertise supports a diverse range of organizations - from nonprofits and charitable entities to corporations and governments.

With the recent merger of SmartSimple, Foundant Technologies & GivingData, we’ve created a powerhouse of solutions designed to meet the unique needs of organizations striving to make a difference. Together, we’re setting new standards in innovation, flexibility, and impact management by helping organizations achieve their missions more efficiently and effectively.

Where You’ll Work: 

• As a remote-first workplace, we believe in offering flexibility and the freedom to work where it suits you best, while staying connected through technology. Our global network of talent is supported by physical office hubs and virtual collaboration, fostering a dynamic environment where innovation and growth thrive. 
• With headquarters in Bozeman, Montana (Foundant), Toronto, Canada (SmartSimple), and our EMEA office in Dublin, Ireland, you’ll be part of a globally connected team. Whether you’re working remotely or from one of our office locations, you’ll be contributing to a vibrant, collaborative culture focused on driving meaningful impact across the world.  

What You’ll Do:

Payroll Processing & Operations

• You'll process accurate, timely payroll for 350+ employees across the US, Canada, Ireland, UK, and other jurisdictions as needed using Rippling's US Payroll, Global Payroll, and EOR models
• You'll coordinate payroll setup for new hires, ensuring accurate data entry and timely first paycheck processing
• You'll reconcile payroll transactions and resolve discrepancies.
• You'll partner with Rippling support teams to troubleshoot issues and optimize platform functionality
• You'll manage off-cycle payroll runs, bonuses, commissions, and other compensation adjustments

Tax Compliance & Year-End Processing

• You'll monitor Rippling's automated tax calculations and filings across all jurisdictions, ensuring accuracy and timely submission
• You'll review and approve year-end tax documents (W-2s, T4s, P60s) before distribution to employees
• You'll manage garnishments and statutory deductions, maintaining compliance with federal, state, provincial, and international regulations
• You'll leverage Rippling's compliance alerts to stay current with changing tax laws
• You’ll maintain audit-ready payroll documentation for annual financial audits

Benefits Administration & Reconciliation

• You'll process benefit enrollment changes, life events, and terminations in Rippling to ensure accurate payroll deductions
• You'll reconcile monthly benefit deductions, including insurance, flexible benefit accounts, and other pre-tax deductions, against carrier billing statements and resolve discrepancies
• You'll validate pre-tax and post-tax benefit withholdings are correctly configured across all payroll cycles
• You'll ensure ERISA compliance and coordinate with HR on benefits administration
• You’ll administer 401(k) and retirement plan contributions, including employer matches and true-ups
• You’ll support annual benefits audits (e.g. 401K audit) including 5500 filings by providing required payroll data

Reporting & Process Improvement

• You'll prepare custom payroll reports for Finance, HR, and leadership teams
• You'll partner with Finance on month-end close activities and GL reconciliation
• You'll develop and document standard operating procedures for payroll operations
• You'll respond to employee inquiries regarding pay, deductions, and tax matters
• You’ll identify automation opportunities and process improvements within the Rippling platform
• Other duties as assigned.

What You’ll Need:

• 5+ years of payroll processing experience, with at least 2 years managing multi-country payroll
• Deep expertise in US payroll regulations (federal and multi-state); working knowledge of Canadian, Irish, and UK payroll requirements
• Experience with cloud-based payroll systems (Rippling experience highly preferred)
• Strong understanding of payroll accounting, tax compliance, and statutory reporting requirements
• CPP (Certified Payroll Professional) or similar certification preferred
• Experience with M&A payroll integration, including system transitions and Day 1 payroll readiness preferred
• Experience working with EOR models and managing payroll through third-party providers preferred
• Must be legally eligible to work in the United States or Canada

What You’ll Bring to our Team Dynamics:

• Adaptive Achievement: Thrives in the details, consistently delivering with both speed and quality, and maintaining a strong balance between the two.
• Productive Collaboration: Contributes to process improvements by identifying opportunities to scale shared ways of working, documenting best practices, and supporting clear communication of changes to colleagues
• Service Orientation: Adapts communications to ensure messages are clear and clearly understood by diverse audiences with various levels of technical knowledge.
• Business Insight: Recognizes and proactively shares valuable information based on an understanding of what colleagues and functions across the company need to improve their effectiveness.
• Active Learning: Recognizes and proactively shares valuable information based on an understanding of what colleagues and functions across the company need to improve their effectiveness.

Why You’ll Love Working at SmartSimple + Foundant + GivingData:

• At the heart of everything we do is a commitment to innovation and making a positive impact. Whether you’re working on projects that empower not-for-profits, community foundations, or corporations, your contributions will help drive real-world change. 
• We offer competitive salary and benefits, including tuition, and lifestyle reimbursements, and bespoke mindfulness and fitness initiatives.  
• With our Flexible PTO policy, you’ll have the freedom to manage your time in a way that supports your personal well-being and professional success. 
• We’re committed to your professional and personal development.  With our merger, you'll have the chance to collaborate across teams at both SmartSimple and Foundant, giving you exposure to diverse ideas, expertise, and projects that span multiple industries.  
• As part of a larger organization, you’ll have even more opportunities to grow your career. Whether it’s exploring new roles, leadership opportunities, or shifting to a different department, we support internal mobility to help you achieve your career goals 
• You’ll enjoy autonomy and responsibility, empowering you to approach your work creatively and independently, fostering innovation and independent thought. 
• Employee recognition is a core part of our culture. When you do a great job, we make sure everyone knows about it!  

SmartSimple, Foundant & GivingData are equal opportunity employers, committed to building a diverse workforce that represents the communities we serve. We welcome and encourage applications from all qualified candidates, and will consider all applicants without regard to race, color, citizenship, religion, sex, marital/family status, sexual orientation, gender identity, Indigenous status, age, disability, or individuals who may require accommodation.

SmartSimple, Foundant & GivingData are also committed to providing accommodations throughout the interview and employment process. Accommodations are available upon request for candidates participating in all aspects of the selection process. If you have accessibility requirements during the recruitment process and require accommodation, please contact [email protected].